Increase in sheriff contract cost compared to prior year.

Sheriff contract is up $25,000 and Utilities and Maintenance are up $13,000.

FY2022 assessing services

Proposed 2022 assessing professional services line. Bucket: Finance and Assessing

2026 BerganKDV audit of financial statements

2026 audit of financial statements for the City of Nowthen. Bucket: BerganKDV audit fees

ms4_phase_2_annual

Hakanson Anderson Phase 2 ongoing annual activities. Bucket: MS4 program

Annual contract amount for ongoing MS4 Program management services.

Hakanson Anderson proposes to provide the services listed for the following fees: <table> <tr> <td>Phase 2 - Ongoing/Annual Activities</td> <td>$24,500 / year *</td> </tr>

Estimated cost to engage a 3rd party firm for City Administrator recruitment.

Councilmember Rainville asked the hiring committee if they feel confident that they could do the process of hiring? Boyles responded he was "very hesitant". He believes we had the wrong level of people in the wrong positions before. We don't want the same problems we have had. He feels it is the single most important thing for this council to get right - to hire the right person. He agrees $24,500 is a lot of money - but we can't get this wrong. It costs the city more if we get the wrong person.

F6

BerganKDV audit + financial statement preparation all-in costs not to exceed for 2022 Bucket: Auditing services

Total all-in contract cost for 2022 audit and financial statement preparation with BerganKDV.

All in costs not to exceed $24,370.00 for 2022, $25,325.00 for 2023 and $26,300.00 for 2024.

Skogquist and Wells estimated 2023 assessor billing

Estimated 2023 billing for Skogquist and Wells based on proposed rates and 2022 pin counts. Bucket: City assessor contract

Annual contract amount for city assessor services by Skogquist & Wells for 2023-2027.

Skogquist & Wells has offered to provide appraisal services for the period Jan 1st 2023 to Dec 31st 2027 for $23,914.00 yearly and 2% increase per year.

2025 BerganKDV audit of financial statements

2025 audit of financial statements for the City of Nowthen. Bucket: BerganKDV audit fees

Jasper Street Patch B bituminous wear course

North Valley quote line item for 3-inch bituminous wear course, Patch B. Bucket: Jasper Street patching

F1

Crack sealing quote approved from ACS Asphalt Concrete Solutions, Inc. Bucket: Road and Bridge

F1

Approved dust control bid from Northern Salt Incorporated.

Maximum contract amount for 2024 audit with BerganKDV.

2. The City of Nowthen hereby appoints BerganKDV as the City of Nowthen Auditor for years 2022, 2023 and 2024 not to exceed $21,275.00 for 2022, $22, 125.00 for 2023 and $23,000.00 for 2024 AND preparation of the financial statements not to exceed $3,095.00 for 2022, $3,200.00 for 2023 and $3,300.00 for 2024.

2024 audit contract: total not-to-exceed cost (BerganKDV).

TOTAL NOT-TO-EXCEED COST FOR THE 2024 AUDIT $ 23,000

Annual contract amount for city assessor services by Anoka County for years 2-5.

The county offered to assess the period 2 --- 5 years for $22,306.00 and would anticipate increases of $ 0% annually.

F34

Quote total for 218th street patching included in the culvert packet. Bucket: North Valley TOTAL 218TH

Total administrative costs in Anoka County Sheriff's contract 2020.

Administrative costs including PSDS maintenance and clerical charges total $22,178

Total maintenance costs for vehicles and equipment in Anoka County Sheriff's contract 2020.

Vehicle maintenance costs including vehicle, emergency equipment, insurance, cellular phone, total $22,135

Maximum contract amount for 2023 audit with BerganKDV.

2. The City of Nowthen hereby appoints BerganKDV as the City of Nowthen Auditor for years 2022, 2023 and 2024 not to exceed $21,275.00 for 2022, $22, 125.00 for 2023 and $23,000.00 for 2024 AND preparation of the financial statements not to exceed $3,095.00 for 2022, $3,200.00 for 2023 and $3,300.00 for 2024.

2023 audit contract: total not-to-exceed cost (BerganKDV).

TOTAL NOT-TO-EXCEED COST FOR THE 2023 AUDIT $ 22,125

Maximum contract amount for 2022 audit with BerganKDV.

2. The City of Nowthen hereby appoints BerganKDV as the City of Nowthen Auditor for years 2022, 2023 and 2024 not to exceed $21,275.00 for 2022, $22, 125.00 for 2023 and $23,000.00 for 2024 AND preparation of the financial statements not to exceed $3,095.00 for 2022, $3,200.00 for 2023 and $3,300.00 for 2024.

2022 audit contract: subtotal for audit labor (BerganKDV).

Subtotal 130 $ 21,275

2022 audit contract: total not-to-exceed cost (BerganKDV).

TOTAL NOT-TO-EXCEED COST FOR THE 2022 AUDIT $ 21,275

Moore asphalt road study total estimated fee

Total estimated fee for road ratings, GIS map and project estimates in the Moore Engineering scope discussed as already approved asphalt road study. Bucket: Moore Engineering asphalt road study

Contract cost for Moore Engineering to conduct an asphalt road study.

With a current road study, it will help the city council develop a maintenance program, develop a 5 year - 10 year - 15-year Capital Improvement plan for roads. With these plans there is better communication between council and residents. The cost for the study is $21,200 and will take approximately four (4) weeks.

Contract amount for Moore Engineering to perform road ratings, GIS mapping, and project estimates.

Total Estimated Fee for Road Ratings, GIS map and project estimates: $21,200

Total estimated contract fee for Moore Engineering road ratings, GIS map, and project estimates.

Total Estimated Fee for Road Ratings, GIS map and project estimates: $21,200

Moore asphalt road study total estimated fee

Total estimated fee for Moore Engineering road ratings, GIS map, and project estimates; the minutes state this cost and Council authorized Moore Engineering to provide the asphalt road study. Bucket: Road ratings inventory

F014

Low bid for removal and replacement of dual culverts on 218th Avenue. Bucket: Dave Perkins Contracting culvert replacement estimate

F36

Estimate for removing and replacing dual 60-inch by 50-foot culverts. Bucket: Dave Perkins Contracting culvert replacement estimate

Total contract amount for Dave Perkins Contracting for culvert replacement.

Subtotal $21,150.00 Total $21,150.00

Contract amount for Dave Perkins Contracting, Inc. to remove and replace dual culvert 60"x50' on 218th Ave.

Description Rate Quantity Total Remove and replace dual Culvert 60"x50' $10,575.00 2 $21,150.00 City to provide all parts (culvert) and class 5 Perkins supplies 3 loads rip rap blacktop removal pipe haul off soil correction

Contract amount for Dave Perkins Contracting to remove and replace dual culvert on 218th Ave NW.

Remove and replace dual Culvert 60"x50' $10,575.00 2 $21,150.00

F3

Upper end of quoted AEM financial services range for 2018. Bucket: AEM financial services

F2

Proposal from Envirotech Services, Inc. for dust coating (amount not to exceed). Bucket: Road and Bridge - Dust Coating

Road study master service agreement amount discussed

Administrator Lehner said the road study approval required the agreement needed to approve $21,000. Bucket: Moore Engineering master service agreement / road study

Master service agreement for road study.

Mayor Pilon suggested the council run through the numbers of the CIP again asking if HAA or Moore Engineering numbers were used for the road projects. Financial Consultant Yager stated she used HAA as she did not have enough information from Moore Engineering yet. Administrator Lehner said it is complete, however, the attorneys are still working on the master service agreement. Mayor Pilon asked if the council directed a master service agreement. Administrator Lehner said with the road study approved, that is the agreement needed to approve $21,000. Yager explained the road projects numbers don't affect the General Fund, which is what we are here to focus on fund 100, the General Fund.

Approval of master service agreement for road study.

Mayor Pilon asked if the council directed a master service agreement. Administrator Lehner said with the road study approved, that is the agreement needed to approve $21,000. Yager explained the road projects numbers don't affect the General Fund, which is what we are here to focus on fund 100, the General Fund.

Maximum authorized contract amount for resurfacing and extending basketball court for pickleball.

2. The City Council authorizes the Mayor and City Administrator to approve and authorize the proposal from Bertram Asphalt Co. to replace and resurface the basketball court to include an extra ten feet to accommodate pickleball for residents who choose to bring their own equipment not to exceed $21,000.

F28

Discount from manufacturer for prepayment around December 2, 2025. Bucket: Rescue pumper prepayment discount

F1

Discussion estimate for AEM financial services for 2018 (around $20,000; proposal range provided). Bucket: AEM financial services

fire-department-contract-original-20000

Original contract amount in the 2024 budget for transitioning Fire Department leadership to the NFD. Bucket: Fire Department Contract

Estimated consulting fee for hiring a city administrator/manager search firm.

There are both national and Minnesota-based firms specializing in the recruitment of city administrators/managers. The fees vary, but about $15,000 to $20,000 plus direct expenses, can be anticipated. While the consulting fee may appear substantial up front, many cities have found it to be a very worthwhile investment in keeping the overall recruitment process objective and in hiring a manager/administrator who is the best fit for their city.

Total first-year cost for Granicus website contract (including all fees).

Digital Forms- $4,500 per year Total for the first year- $20,000

Original contract amount for St. Francis Fire Department leadership transition.

With one resignation and one retirement at the Fire Department, Administrator Lehner is anticipating needing to continue the relationship with St. Francis Fire Department and lean on the Chief more than was anticipated; therefore, the contract amount of $20,000 transitioning leadership to the NFD is going to be more.

Variolite Street soil correction contractor bid

Bid for removal of bad soils and trucking in class 5 for Variolite Street at 228th. Bucket: Dave Perkins Contracting bid

Contractor bid for soil correction and street repair on Variolite Street.

Soil Correction & Stret Repair As Per City Request BID: $19,947.00 All Permit Fee's Add To Bid Amount Dewater Extra If Required

Contractor bid for removal of bad soils and trucking in class 5 for Variolite Street project.

The bid for removal of bad soils and trucking in class 5 is $19,947. The fabric is paid for. The class 5 is expected to be $4935.00 paid by the city.