Contract cost for Moore Engineering to conduct an asphalt road study.

With a current road study, it will help the city council develop a maintenance program, develop a 5 year - 10 year - 15-year Capital Improvement plan for roads. With these plans there is better communication between council and residents. The cost for the study is $21,200 and will take approximately four (4) weeks.

Moore asphalt road study total estimated fee

Total estimated fee for Moore Engineering road ratings, GIS map, and project estimates; the minutes state this cost and Council authorized Moore Engineering to provide the asphalt road study. Bucket: Road ratings inventory

Contract amount for Moore Engineering to perform road ratings, GIS mapping, and project estimates.

Total Estimated Fee for Road Ratings, GIS map and project estimates: $21,200

Maximum authorized contract amount for resurfacing and extending basketball court for pickleball.

2. The City Council authorizes the Mayor and City Administrator to approve and authorize the proposal from Bertram Asphalt Co. to replace and resurface the basketball court to include an extra ten feet to accommodate pickleball for residents who choose to bring their own equipment not to exceed $21,000.

Approval of master service agreement for road study.

Mayor Pilon asked if the council directed a master service agreement. Administrator Lehner said with the road study approved, that is the agreement needed to approve $21,000. Yager explained the road projects numbers don't affect the General Fund, which is what we are here to focus on fund 100, the General Fund.

Road study master service agreement amount discussed

Administrator Lehner said the road study approval required the agreement needed to approve $21,000. Bucket: Moore Engineering master service agreement / road study

fire-department-contract-original-20000

Original contract amount in the 2024 budget for transitioning Fire Department leadership to the NFD. Bucket: Fire Department Contract

Original contract amount for St. Francis Fire Department leadership transition.

With one resignation and one retirement at the Fire Department, Administrator Lehner is anticipating needing to continue the relationship with St. Francis Fire Department and lean on the Chief more than was anticipated; therefore, the contract amount of $20,000 transitioning leadership to the NFD is going to be more.

Semi-annual installment payment for Fire Department Management Services contract.

St. Francis shall invoice and Nowthen shall pay the bill in two equal semi-annual installments due after the first City Council meeting in February and August of each year of this Agreement.

Law enforcement police equipped vehicles

2024 Anoka County law enforcement contract police equipped vehicles line item. Bucket: Law enforcement contract vehicle

Law enforcement vehicle maintenance

2024 Anoka County law enforcement contract vehicle maintenance line item. Bucket: Law enforcement contract vehicle maintenance

Law enforcement overtime cost

2024 Anoka County law enforcement contract overtime line item. Bucket: Law enforcement contract personnel

Contract bid for resurfacing the existing basketball court at Memorial Park.

Remove and Replace Paving: (Nowthen Basket Ball Court) S.F. 4,641 $15,045.00 Remove existing asphalt where needed. Spread and reuse existing ground asphalt and base. Final grade and recompact. Pave an average of a_3"_ asphalt mat. Roll same.

Contract proposal from Bertram Asphalt Company to remove and replace paving at Nowthen Basketball Court.

We hereby submit specifications and quotations for the following: ... Remove and Replace Paving: (Nowthen Basket Ball Court) ... $15,045.00 ... We propose to furnish material and labor, complete in accordance with the above specifications, for the total lump sum of: TOTAL ALL: $15,045.00

Contract bid for resurfacing the existing basketball court at Memorial Park.

WHEREAS, the bid from Bertram Asphalt Co is attached for $15,045.00, there is a 2nd bid attached for $4,895.00 for an option to extend the court by ten feet to allow for a pickle ball court to be part of the basketball court, and;

F001

Bertram Asphalt Company bid to remove and replace paving for the Nowthen basketball court. Bucket: 404-45404-510 - Parks Infrastructure

2024 estimated JPA fees for Blaine.

<td>Blaine</td> <td>43301</td> <td>18.88%</td> <td>$6,345.69</td> <td>$14,714.30</td> <td>$8,368.61</td>

Law enforcement emergency and communications equipment replacement

2024 Anoka County law enforcement contract emergency and communications equipment replacement fee. Bucket: Law enforcement contract vehicle maintenance

Estimated fee for Task 2 (Site Visit and Road Ratings) in Moore Engineering's road study contract.

Task 2 - Site Visit and Road Ratings ... Estimated Fee: $13,000 (based on approximately 36 miles of paved roads)

Estimated fee for Task 2 - Site Visit and Road Ratings by Moore Engineering.

Task 2 - Site Visit and Road Ratings ... Estimated Fee: $13,000 (based on approximately 36 miles of paved roads)

Estimated contract fee for Moore Engineering to perform gravel road assessments.

- Gravel Road Assessments $12,750 Moore Engineering can identify and rate existing 25 miles of gravel roads for the purposes of maintenance activities and developing an understanding of Council priorities for gravel roads

Total fee for MS4 Phase I: Program Development (Moore Engineering).

TOTAL FEE $12,000

Moore Engineering Phase I MS4 total fee

Total proposed fee for Moore Engineering Phase I MS4 program development, excluding the completed gap analysis line shown separately. Bucket: Phase One: Program Development

Total contract fee for Moore Engineering's MS4 Program Development Phase I.

TOTAL FEE $12,000

ms4_phase_1

Hakanson Anderson Phase 1 one-time activities. Bucket: MS4 program

Contract amount for Phase 1 (one-time activities) of MS4 Program Consultant Proposal.

Hakanson Anderson proposes to provide the services listed for the following fees: <table> <tr> <td>Phase 1 - "One Time Activities"</td> <td>$11,000</td> </tr>

Waco Street work change directive net increase

Requested net increase for Work Change Directive No. 1 to replace a culvert segment under Waco Street. Bucket: Waco Street project contingency

Moore Engineering Phase II MS4 total with option 2

Total proposed fee for Moore Engineering Phase II MS4 implementation option. Bucket: Phase Two: Program Implementation

Total fee for MS4 Phase II: Program Implementation (Moore Engineering).

TOTAL with OPTION 2 $9,000

Total contract fee for Moore Engineering's MS4 Program Implementation Phase II.

TOTAL with OPTION 2 $9,000

Net JPA fees for Blaine after state funds.

<td>Blaine</td> <td>43301</td> <td>18.88%</td> <td>$6,345.69</td> <td>$14,714.30</td> <td>$8,368.61</td>

Pro-rated contract invoice for MS4 Program management for partial year 2024.

A pro-rated invoice in the amount of $8,085 will be invoiced in September of 2024 (assuming the City accepts this proposal in August of 2024).

ms4_prorated_2024

Pro-rated September 2024 invoice amount if City accepted proposal. Bucket: MS4 program

Law enforcement severance allowance

2024 Anoka County law enforcement contract severance allowance line item. Bucket: Law enforcement contract benefits

2024 estimated JPA fees for Andover.

<td>Andover</td> <td>22455</td> <td>9.79%</td> <td>$3,290.74</td> <td>$6,831.21</td> <td>$3,540.46</td>

Estimated contract fee for Moore Engineering to develop a GIS-based Capital Improvement Plan.

- Develop a GIS based Capital Improvement Plan $6,000 Moore will fully develop a GIS based CIP for road projects developed from the road ratings efforts and as prioritized with further discussions with City Councl.

Moore Engineering MS4 data management system

Moore Engineering proposed Phase I Objective 3 data management system services. Bucket: MS4 Program Development Objective 3

Fee for Moore Engineering's MS4 Program Development Phase I: Program Development.

Objective 2: Program Development ... Task 1: Program SWPPP Development ... $6,000

Maximum authorized onboarding cost for Tools for Business, Inc. managed IT services contract.

MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY ALDERS TO APPROVE THE CANCELLATION OF THE CONTRACT WITH RB'S COMPUTER SERVICES AND TRANSITION THE IT SERVICES FOR THE CITY OF NOWTHEN TO TOOLS FOR BUSINESS, INC. MANAGED SERVICE AGREEMENT AS OF AUGUST 1, 2024. NOT TO EXCEED $6000 FOR ON BOARDING. 5 AYES MOTION CARRIED.

Fee for MS4 Phase I, Objective 2: Program Development (Moore Engineering).

Objective 2: Program Development ... $6,000

Estimated fee for Task 4 (Roadway Improvement Projects and Estimated Costs) in Moore Engineering's road study contract.

Task 4 - Roadway Improvement Projects and Estimated Costs ... Estimated Fee: $6,000

Fee for MS4 Phase I, Objective 3: Data Management System (Moore Engineering).

Objective 3: Data Management System ... $6,000

Maximum authorized onboarding cost for IT services transition to Tools for Business, Inc.

MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY ALDERS TO APPROVE THE CANCELLATION OF THE CONTRACT WITH RB'S COMPUTER SERVICES AND TRANSITION THE IT SERVICES FOR THE CITY OF NOWTHEN TO TOOLS FOR BUSINESS, INC. MANAGED SERVICE AGREEMENT AS OF AUGUST 1, 2024. NOT TO EXCEED $6000 FOR ON BOARDING. 5 AYES MOTION CARRIED.

Tools for Business onboarding not-to-exceed

Council-approved onboarding cap for Tools for Business transition. Bucket: IT onboarding

Fee for Moore Engineering's MS4 Program Development Phase I: Data Management System.

Objective 3: Data Management System ... Task 1: Data sharing Site Creation ... $6,000

Estimated fee for Task 4 - Roadway Improvement Projects and Estimated Costs by Moore Engineering.

Task 4 - Roadway Improvement Projects and Estimated Costs ... Estimated Fee: $6,000

Moore Engineering MS4 program development

Moore Engineering proposed Phase I Objective 2 program development services. Bucket: MS4 Program Development Objective 2

Fee for Moore Engineering's MS4 Program Implementation Phase II: Employee Training Coordination.

Objective 3: Employee Training Coordination ... Task 1: Conduct IDDE Training Event ... $5,500

Fee for MS4 Phase II, Objective 1: Employee Training Coordination (Moore Engineering).

Task 1: Conduct IDDE Training Event ... $5,500

Moore Engineering MS4 employee training coordination

Moore Engineering proposed employee training coordination for MS4 program implementation. Bucket: Phase II Objective 1