Contract amount for repair of the roof and side walls on the old maintenance building/garage.

Council Member Breyen asked if it was necessary to redo the entire roof and lap siding just to repair the roof. He's not sure if spending $30,000 is necessary at this time knowing there are concerns with the future of the fire department and we may need to use those funds for that purpose instead. Couldn't the leak in the roof be identified and repaired without an entire remodel. Council Member Greenberg asked if this project could be delayed until Spring, and this money be set aside for the fire department fund instead. MOTION TO ACCEPT THE REVISED QUOTE OF $33,682.00 FROM NORTH COUNTRY CONSTRUCTION AND REMODELING, LLC FOR THE REPAIR OF THE ROOF AND SIDE WALLS ON THE OLD MAINTENANCE BUILDING/GARAGE AND TO ASSIGN COUNCIL MEMBER BLAKE AND MAYOR PILON TO WORK WITH STAFF ON COLOR SELECTION BY RAINVILLE, SECONDED BY BLAKE; 4 IN FAVOR, BREYEN OPPOSED, MOTION CARRIES.

Contract for repair of the roof and side walls on the old maintenance building/garage.

MOTION TO ACCEPT THE REVISED QUOTE OF $33,682.00 FROM NORTH COUNTRY CONSTRUCTION AND REMODELING, LLC FOR THE REPAIR OF THE ROOF AND SIDE WALLS ON THE OLD MAINTENANCE BUILDING/GARAGE AND TO ASSIGN COUNCIL MEMBER BLAKE AND MAYOR PILON TO WORK WITH STAFF ON COLOR SELECTION BY RAINVILLE, SECONDED BY BLAKE; 4 IN FAVOR, BREYEN OPPOSED, MOTION CARRIES.

Contract with North Country Construction and Remodeling, LLC for repair of the roof and side walls on the old maintenance building/garage.

MOTION TO ACCEPT THE REVISED QUOTE OF $33,682.00 FROM NORTH COUNTRY CONSTRUCTION AND REMODELING, LLC FOR THE REPAIR OF THE ROOF AND SIDE WALLS ON THE OLD MAINTENANCE BUILDING/GARAGE AND TO ASSIGN COUNCIL MEMBER BLAKE AND MAYOR PILON TO WORK WITH STAFF ON COLOR SELECTION BY RAINVILLE, SECONDED BY BLAKE; 4 IN FAVOR, BREYEN OPPOSED, MOTION CARRIES.

fire_safety_scba_purchase_33427

Council approved purchase of the SCBA compressor and fill station through Fire Safety USA in this amount. Bucket: Fire Safety USA SCBA compressor and fill station

Purchase of SCBA compressor and fill station from Fire Safety USA.

The fire department requests City Council approval to purchase an SCBA compressor and fill station through Fire Safety USA in the amount of $33,427.00 with an additional amount of $1500.00 for any electrical service upgrades that may be needed for project completion, for total project cost of $34,927.00.

Fire Safety USA quote for Arctic Compressor and Fill Station Turnkey System.

FIRE SAFETY USA, INC. 3253 19TH STREET NW ROCHESTER, MN 55901 ARCTIC COMPRESSOR AND FILL STATION TURNKEY SYSTEM Package Price: $33,427

Bertram Asphalt Company bid for Jasper Street patching project.

We propose to furnish material and labor, complete in accordance with the above specifications, for the total lump sum of: TOTAL ALL: $32,500.00

North Valley Jasper Street asphalt replacement cap

Approved not-to-exceed amount for North Valley to complete Jasper Street asphalt replacement. Bucket: Jasper Street patching

Contract amount for North Valley Inc. to complete Jasper Street patching project.

The project was sent out for bid and two (2) bids were received. One from Bertram Asphalt Company: $32,500 and one from North Valley Inc .: $ 32,485.50. Estimates are attached. Staff are recommending the city award this contract work to North Valley Inc. to complete as soon as the job fits into their schedule.

Grand total for North Valley Inc. quote for Jasper Street patching project.

<tr> <td colspan="2">GRAND TOTAL</td> <td></td> <td></td> <td></td> <td>$32,485.50</td> </tr>

F3

Dust control bid from Envirotech; contingency to use Northern Salt Incorporated if deadline June 17, 2016 not met.

Road paving contract bid for 199th Ave NW by Allied Blacktop Company.

Bid 270 feet x 24 feet Road Paving 720 SY Grade existing class 5 Roadway Pave 2-inch 820 SY SPNWB230C Tack CSS1-H 1.5-inch 820 SY SPWEA24C 3 driveway approaches 10 foot by with of driveway 100 SY Shoulder 565 LF 2-foot Class 2 HWY 47 approach paid for by MNDOT Total $32,303.00

Contract price from North Country Construction and Remodeling, LLC for renovation of old maintenance building.

North Country Construction and Remodeling, LLC proposal for renovation of old maintenance building including roofing, siding, soffit, fascia, and service door. Price for above mentioned labor and materials: $31,600.00

Contract price for North Country Construction and Remodeling, LLC to renovate the old maintenance building.

Note: Other improvement items can be discussed but the above mentioned materials and labor are included in the project price: Price for above mentioned labor and materials: $31,600.00

Frank Boyles professional services and mileage

Frank Boyles professional services and mileage for January and February 2022. Bucket: Claims February 2022

F4

Northern Salt dust control bid price shown in bid table; council approved hiring Northern Salts. Bucket: Dust control 2018

F1

In discussion of the Ehlers proposal, the cost was stated as "31 000" and discussed as coming from the general fund. Bucket: General Fund

Used Toro 4100 mower purchase

Approved purchase price for used 2011 Toro 4100 mower from MTI. Bucket: Lawn mower purchase

Increase in fire contract disbursements over prior year.

The Fire contract disbursements are up about $30,000 over last year. Over the last two years the city consistently uses fund balance for transfers out to other funds.

Estimated contract cost for Baker and Tilly to conduct a full executive search for City Administrator.

I have worked with three firms who conduct this work for municipal administrators. Baker and Tilly are a local firm who has done this work historically but is moving away from this specialty. Their rate for the complete search is $25,000 - $30,000. David Drown and Associates is another firm. Their prices are more in the $25,000 range.

Increase in Sheriff's contract cost compared to 2023.

General fund expenditures DOWN ($152,000) over 2023. Personnel Services up $34,000 Supplies are down ($26,000) Professional Services are down ($70,000) Maintenance is down ($98,000) Sheriff Contract is up $30,000 Fire Contract is down ($22,000)

Increase in Sheriff contract cost compared to prior year.

The contract for Sheriff services has increased $30,000 over last year at this time.

FY2022 civil attorney line

Proposed 2022 civil attorney line item after reduction. Bucket: Legal

Increase in Sheriff's contract cost over 2023.

The Sheriff's contract is up 14% or $29,694. All other categories are down compared to last year at this time.

Contract quote for Erosion Control Blanket Cat3 with seed for Toft Property.

Erosion Control Blanket Cat3 w25-131 Seed Approx. 17,500sy @ $1.69sy = $29,575.00

F1

Crack seal bid approval with Asphalt Concrete Solutions. Bucket: Road and Bridge

Nowthen Pastures required financial security

Development agreement letter of credit or surety equal to 150% of estimated improvement costs. Bucket: Nowthen Pastures financial security

F35

Total order verification for culverts, bands, flared end sections, and freight. Bucket: TrueNorth Steel culvert order total

Jasper Street Patch B total

North Valley quote total for Jasper Street Patch B. Bucket: Jasper Street patching

F8

Asphalt Concrete Solutions cracksealing proposal total shown in packet; consent agenda included 'Approve Crackseal bid with Asphalt Concrete Solutions'. Bucket: crackseal bid

F8

BerganKDV audit + financial statement preparation all-in costs not to exceed for 2024 Bucket: Auditing services

Total all-in contract cost for 2024 audit and financial statement preparation with BerganKDV.

All in costs not to exceed $24,370.00 for 2022, $25,325.00 for 2023 and $26,300.00 for 2024.

F1

Proposal from Asphalt Concrete Solutions to crackseal the roads south of CSAH 22. Bucket: Road and Bridge - Cracksealing

Assessing services

Proposed assessing services amount discussed in budget planning. Bucket: Finance and Assessing

Projected contract cost for assessing services.

Assessing services projected to be $26,000. Discussed reviewing contract for current assessors, rates, duties, etc.

Projected contract cost for assessing services.

Assessing services projected to be $26,000. Discussed reviewing contract for current assessors, rates, duties, etc.

F7

Pup-trailer total cost requested in RCA (purchase + shipping + modifications).

2027 BerganKDV audit of financial statements

2027 audit of financial statements for the City of Nowthen. Bucket: BerganKDV audit fees

F7

BerganKDV audit + financial statement preparation all-in costs not to exceed for 2023 Bucket: Auditing services

Total all-in contract cost for 2023 audit and financial statement preparation with BerganKDV.

All in costs not to exceed $24,370.00 for 2022, $25,325.00 for 2023 and $26,300.00 for 2024.

Sheriff contract increase

Budget increase for sheriff contract. Bucket: Sheriff contract

Increase in Sheriff's contract for 2025.

<td>$ 25,250</td> <td>Sheriff contract increase</td>

Increase in sheriff contract for 2024.

$ 25,250 Sheriff contract increase

2025 projected increase in Law Enforcement contract expenditures.

<tr> <td>Law enforcement contract</td> <td>$ 25,250</td> </tr>

2025 projected increase in law enforcement contract expenditures.

Law enforcement contract $ 25,250

F8

Anoka County Assessment Contract (claim #8090). Bucket: Audited claims

F31_sheriffs_contract_change

Packet shows the sheriff's contract increasing by $25,250 from the 2024 budget to the 2025 budget. Bucket: Sheriff's Contract dollar change

Estimated contract cost for David Drown and Associates to conduct a full executive search for City Administrator.

David Drown and Associates is another firm. Their prices are more in the $25,000 range. The final firm I am familiar with is South Central Service Cooperative.

F35

Fixed fee for Collaborative Planning zoning ordinance update proposal selected by council. Bucket: Collaborative Planning zoning ordinance update fixed fee

Estimated contract cost for Baker and Tilly to conduct a full executive search for City Administrator.

I have worked with three firms who conduct this work for municipal administrators. Baker and Tilly are a local firm who has done this work historically but is moving away from this specialty. Their rate for the complete search is $25,000 - $30,000. David Drown and Associates is another firm. Their prices are more in the $25,000 range.