Payment to North Valley Inc. for 2019 Road Improvement Project.

North Valley Inc. ... Road Improvement Project 2019 ... $255,842.85 Total For Selected Claims $255,842.85

General Fund purchase of investments.

General Fund 513,735.37 99,034.52 245,577.43 0.00 396,811.10 251,367.86 15,000.00 195,168.36 248,632.14 443,800.50

Total purchase of investments for all funds.

Total : 2,013,950.31 120,976.04 245,577.43 15,000.00 587,490.50 251,367.86 15,000.00 1,541,645.42 313,871.42 1,855,516.84

Previously anticipated fund balance usage for 2024.

Ms. Yager let the city council know that with the changes 2024 will be using approximately $106,000 fund balance rather than the $250,000 that was anticipated.

Purchase of investments from General Fund for the period ending July 31, 2019.

General Fund 513,735.37 933,048.57 241,578.75 0.00 756,936.25 250,000.00 76,140.53 605,285.91 250,000.00 855,285.91

2020 budgeted police expenditures.

Police 249,585 249,080 99.80%

2020 actual police expenditures.

Police 249,585 249,080 99.80%

2023 year-to-date Fire expenditures.

Fire 259,765 247,240 95.18%

Year-to-date administration expenditures as of September 2023.

Administration 402,230 244,323 60.74%

Increase in General Fund budget from prior year.

Total Budget $2,444,330 Increase from last year of $236,735 or 10.7%

City's required match for the Border-to-Border broadband grant.

Nowthen has been granted $800,000 with City matching $230,000. Work will not begin until 2024.

Possible staffing budget for 2022.

Increase in staffing budget was due to the odd year of 2022 with team members out for various reasons, and there was a place holder in for a full-time position that did not get filled. Action Item #1 - look at staffing needs for 2022, clarify if the budget is $221K or $180K.

Total projected cost for bituminous patching maintenance, 2022-2026.

<td>Estimated Cost</td> <td>$ 120,000</td> <td>$ 20,000</td> <td>$ 22,000</td> <td>$ 25,000</td> <td>$ 28,000</td> <td>$ 215,000</td>

claims_total_2025_03

Total checks to be generated for the March 2025 claim register. Bucket: claims register total

Disbursement from 2020 Road Improvement Fund for February 2021.

417 2020 Road Improve ($616.408.54) $0.00 $208,541.12 $0.00 $0.00 $0.00 ($824,949.66) In Bal

2020 Road Improvement Fund disbursements for January 2021.

417 2020 Road Improve ($508,798.76) $0.00 $205,753.61 $0.00 $0.00 $0.00 ($714,552.37) In Bal

PSDS support expenses.

PSDS Support Expenses 205,000

F3

HRA/EDA funds discussed and authorized for the city's 40% share of the Arvig broadband project cost. Bucket: HRA EDA funds for broadband city share

prior_broadband_eda_200000

Prior EDA fund contribution for the Twin Lakes fiber project, discussed while considering possible ARPA uses. Bucket: prior broadband project EDA contribution

Redemption (withdrawal) from 4M account.

Redemptions ($200,000.00)

2021 culvert replacement and base preparation costs for Rogers Lake Road project.

If the City pays 100% of the 2020 base correction costs ($55,834) and 100% of the 2021 culvert replacement and base preparation costs ($199,092) and assesses 50% of the remaining costs of $580,400, it yields an assessment amount of $5,300 per parcel for the 52 parcels and $7,300 per parcel for the 2 parcels on 185th Ave NW.

Base preparation and culvert replacement costs for Rogers Lake Area Road Project.

d) Resolution 2021-32 Certifying the Assessment for the Rogers Lake Area Road Project Pilon requested clarification from the City Engineer regarding the base preparation and culvert replacement costs of $199,092 but stated that it would not affect the assessment roll adoption.

Projected city share of Jasper Street Improvement project cost.

The total estimated cost to be assessed to the benefitting properties is $195,480. The total estimated cost to be paid by the City is $195,480.

Estimated City share of Jasper Street project cost.

The total estimated cost to be assessed to the benefitting properties is $195,480. The total estimated cost to be paid by the City is $195,480. Fifty percent assessment of the estimated project cost to the benefitting properties of this project on a per unit basis would yield an assessment of approximately $7,240 per unit.

F35

Estimated amount to be paid by the City for Jasper Street. Bucket: Jasper Street city share

Total projected cost for crack filling maintenance, 2022-2026.

<td>Estimated Cost</td> <td>$ 35,000</td> <td>$ 36,050</td> <td>$ 37,130</td> <td>$ 38,245</td> <td>$ 39,395</td> <td>$ 185,820</td>

F1

Total for selected claims (audited bills) in Claims History for date range 12/12/2014 to 01/08/2015; these claims were approved via the consent agenda (Claim #9211 through Claim #9272 plus net distribution reports). Bucket: Audited bills / claims

Total payments batch for July 14 accounts payable.

<td>Payments Batch July14AP</td> <td colspan="3">$180,191.64</td>

Possible staffing budget for 2022.

Increase in staffing budget was due to the odd year of 2022 with team members out for various reasons, and there was a place holder in for a full-time position that did not get filled. Action Item #1 - look at staffing needs for 2022, clarify if the budget is $221K or $180K.

2020 budgeted city clerk/finance expenditures.

City Clerk/Finance 179,500 175,682 97.87%

F2

Total for selected claims #1199-#1247 (claims list) Bucket: claims_total

Total for all selected claims in the reporting period.

Total For Selected Claims $177,113.65

Total checks to be generated by the computer for March 2025 claims.

Pre-Written Checks $0.00 Checks to be Generated by the Compute $176,210.04 Total $176,210.04

claims_total_march_27_2025

Total checks to be generated in the March 27, 2025 claim register approved with the consent agenda. Bucket: claims total

2020 actual city clerk/finance expenditures.

City Clerk/Finance 179,500 175,682 97.87%

F5

Total for selected claims (Claims History) included in the audited bills packet for claims #9411 through #9464. Bucket: claims #9411-#9464

2023 year-to-date General Government Building expenditures.

General Govt Building 143,495 175,260 122.14%

Threshold for requiring sealed bids and City Council approval for purchases.

The next paragraph identifies the value of each purchase, whether quotations are required to make the purchase, what form of money may be used for payment, and the highest level of approval needed to make each purchase. For example, if an anticipated purchase exceeds $175,000 then the law provides that sealed bids (normally two or more) are needed to make the purchase, and approval must be given by the City Council (see page 2), City Administrator, Finance Department and Department originating the purchase.

Threshold for requiring formal sealed bid procedure.

SEALED BIDS · A formal sealed bid procedure is required for all purchases in excess of $175,000, except for professional services.

Threshold for purchases requiring sealed bids.

<tr> <td>Greater than $175,000</td> <td>Sealed Bids</td> <td>Check Request</td> <td>Department Finance City Admin</td> </tr>

Threshold for requiring sealed bid procedure for purchases.

A formal sealed bid procedure is required for all purchases in excess of $175,000, except for professional services.

Threshold for purchases requiring sealed bids.

<td>Greater than $175,000</td> <td>Sealed Bids</td> <td>Check Request</td> <td>Department Finance City Admin City Council</td>

Upper threshold for purchases requiring two written quotes or RFP and City Council approval.

<tr> <td>$10,000- $174,999</td> <td>Two Written Quotes or RFP</td> <td>Check Request</td> <td>Applicable Department Finance City Administrator City Council</td> </tr>

Upper bound for purchases requiring two written quotes or RFP and City Council approval.

<td>$10,000- $174,999</td> <td>Two Written Quotes or RFP</td> <td>Check Request</td> <td>Applicable Department Finance City Administrator City Council</td>

2019 budgeted expenditure for City Clerk/Finance.

<tr> <td>City Clerk/Finance</td> <td>173,575</td> <td>52,992</td> <td>30.53%</td> </tr>

2021 construction costs incurred for Ebony & Garnet Road project.

In 2021, the City has incurred $172,918 in construction costs and another $142,639 in construction costs are forecasted to complete the project.

Prosecuting attorney expenses for July-December 2024.

The biggest being the Prosecuting attorney. This amount is: $17,2095.50 July - December.

Budgeted total expenditures for Equipment Replacement in 2023.

TOTAL EXPENDITURES 14,098 89,415 851,231 901,500 171,850 (736,570) -81.70%

F1

Total selected claims approved as part of the financial report. Bucket: Claims #1152 through #1198 and #0030872018

Total for selected claims in claims history.

<td colspan="2">Total For Selected Claims</td> <td></td> <td></td> <td></td> <td></td> <td></td> <td></td> <td>$170,384.83</td>