Long term disability insurance for sworn personnel.

<td>Long Term Disability Insurance</td> <td>305</td>

Per meeting salary for City Council Members per prior ordinance.

1-3-2: PER DIEM SALARIES: The City Council salaries shall be set on a per diem basis as follows: A. City Council Members: $300 per City Council meeting

F14

Stated monthly salary amount for a council member (discussed as '$300'). Bucket: elected_official_pay

2024 monthly COLA increase for Scott Lehner.

2024 3.5% COLA Monthly Increase $ 297.06

Total October 2024 meeting stipends due to Mayor Pilon.

Total Stipend Amount Due $280.00 Signature: Jeffrey Millon Date: 10-24-24

Annual PTO hours accrued for employees hired after 1-1-2024 after 14th anniversary.

<tr> <td>14th Anniversary +</td> <td>35</td> <td>7</td> <td>10.77</td> <td>280</td> </tr>

Annual PTO hours accrued for new hires after Nov 1st, 2023 after 14 years.

<tr> <td>More than 14 years</td> <td>35</td> <td>7</td> <td>10.77</td> <td>280</td> </tr>

Outstanding payroll check for period ending 03/15/2019.

03/21/2019 29512 Payroll Period Ending 03/15/2019 $277.05

Unemployment compensation for sworn personnel (8-hour coverage).

<td>Unemployment Compensation</td> <td>272</td>

F8

The staff-cost estimate for city participation in the festival booth was stated as between 0 and 255. Bucket: Heritage Festival booth staff overtime estimate

Long term disability insurance for sworn personnel (8-hour coverage).

<td>Long Term Disability Insurance</td> <td>254</td>

market_manager_stipend_250

Approved stipend for the Market Manager for the 2021 market season. Bucket: Market Manager stipend

assistant_market_coordinator_stipend_250

Approved stipend for the Assistant Market Coordinator for the 2021 market season. Bucket: Assistant Market Coordinator stipend

Farmers Market Logistics Coordinator stipend

Stipend for Pat DeMars, Logistics Coordinator, approved for the 2022 Farmers Market. Bucket: Farmers Market Budget

Farmers Market Coordinator stipend

Stipend for Jade Warren, Market Coordinator, approved for the 2022 Farmers Market. Bucket: Farmers Market Budget

F4

Requested stipend for Sara Jensen as Market Manager. Bucket: Farmers Market Manager stipend

Stipend for Market Manager (Sara Jensen) for Nowthen Farmers Market.

2. The City Council authorizes the expenditure of $500.00 for the 2024 Market Coordinator and $250.00 for the Market Manager.

Stipend for 2025 Nowthen Farmers Market Manager (Sara Jensen).

City Council appoints Mary Lieser, Market Coordinator, and Sara Jensen, Market Manager, and approves stipends of $500.00 for Ms. Lieser and $250.00 for Ms. Jensen. Payment shall be made upon Council approval.

Stipend for Jade Warren, Market Coordinator, 2022 Farmers Market.

Councilmember Rainville requested a change to the RCA to City Council appointing Pat DeMars, Logistics Coordinator, Jade Warren, Market Coordinator and Darlene King, Market Manager and approving stipends of $250.00, $250.00 and $500.00 for each position for the 2022 Farmers Market. Payment shall be made upon Council approval.

Stipend for 2024 Nowthen Farmers Market Manager (Jade Warren).

City Council appoints Mary Lieser, Market Coordinator and Jade Warren, Market Manager and approves stipends of $500.00 for Ms. Lieser and $250.00 for Mr. Warren. Payment shall be made upon Council approval.

Stipend for Market Coordinator Jade Warren for 2023 Farmers Market.

City Council appoints Jade Warren as Market Coordinator and Darlene King, Market Manager and approves stipends of $500.00 for Ms. King and $250.00 for Mr. Warren. Payment shall be made upon Council approval.

Stipend for Assistant Market Coordinator for 2021 market season.

Effective with the 2021 market season, the Market Coordinator be paid a $500 stipend, and the Assistant Market Coordinator and Market Manager each be provided a $250 stipend.

2022 stipend for Farmers Market Logistics Coordinator.

Councilmember Rainville requested a change to the RCA to City Council appointing Pat DeMars, Logistics Coordinator, Jade Warren, Market Coordinator and Darlene King, Market Manager and approving stipends of $250.00, $250.00 and $500.00 for each position for the 2022 Farmers Market. Payment shall be made upon Council approval.

Stipend for Pat DeMars, Logistics Coordinator, 2022 Farmers Market.

Councilmember Rainville requested a change to the RCA to City Council appointing Pat DeMars, Logistics Coordinator, Jade Warren, Market Coordinator and Darlene King, Market Manager and approving stipends of $250.00, $250.00 and $500.00 for each position for the 2022 Farmers Market. Payment shall be made upon Council approval.

Stipend for Assistant Market Coordinator for 2021 market season.

the Market Coordinator be paid a $500 stipend, and the Assistant Market Coordinator and Market Manager each be provided a $250 stipend.

Stipend for Market Manager for 2021 market season.

the Market Coordinator be paid a $500 stipend, and the Assistant Market Coordinator and Market Manager each be provided a $250 stipend.

Stipend for Market Manager for 2021 market season (motion text).

MOTION TO APPROVE THE FARMER'S MARKET RCA EFFECTIVE WITH THE 2021 MARKET SEASON, THE MARKET COORDINATOR BE PROVIDED A $500 STIPEND, AND THE ASSISTANT MARKET COORDINATOR AND MARKET MANAGER BE PROVIDED $250 STIPENDS AND CITY STAFF ADD THIS AMOUNT INTO THE UPCOMING 2022 FARMERS MARKET BUDGET DISCUSSION BY RAINVILLE, 2ND BY ALDERS; ALL IN FAVOR, MOTION CARRIED.

Stipend for Assistant Market Coordinator for 2021 market season (motion text).

MOTION TO APPROVE THE FARMER'S MARKET RCA EFFECTIVE WITH THE 2021 MARKET SEASON, THE MARKET COORDINATOR BE PROVIDED A $500 STIPEND, AND THE ASSISTANT MARKET COORDINATOR AND MARKET MANAGER BE PROVIDED $250 STIPENDS AND CITY STAFF ADD THIS AMOUNT INTO THE UPCOMING 2022 FARMERS MARKET BUDGET DISCUSSION BY RAINVILLE, 2ND BY ALDERS; ALL IN FAVOR, MOTION CARRIED.

Stipend for Market Manager for 2021 market season.

Effective with the 2021 market season, the Market Coordinator be paid a $500 stipend, and the Assistant Market Coordinator and Market Manager each be provided a $250 stipend.

2022 stipend for Farmers Market Coordinator.

Councilmember Rainville requested a change to the RCA to City Council appointing Pat DeMars, Logistics Coordinator, Jade Warren, Market Coordinator and Darlene King, Market Manager and approving stipends of $250.00, $250.00 and $500.00 for each position for the 2022 Farmers Market. Payment shall be made upon Council approval.

Outstanding payroll check for period ending 08/17/2018.

08/23/2018 29002 Payroll Period Ending 08/17/2018 $243.05

Annual PTO hours accrued for employees hired after 1-1-2024 in years 10 to 14.

<tr> <td>Year 10 to 14</td> <td>30</td> <td>6</td> <td>9.23</td> <td>240</td> </tr>

Estimated annual compensation for Planning & Zoning Team Members (12 meetings).

Alders asked if the Market Coordinator should make more than the Planning & Zoning Team Members. They are only receiving $20 / meeting. Rainville believes these dollars are warranted. They spend 14 weeks at a minimum, on-site, and have additional responsibilities like market coordination, obtaining vendors, and advertising. They work almost year round.

Estimated annual compensation for Planning & Zoning Team Members (12 meetings).

Alders answered that if it's a wash, it's fine, but perspective-wise, the Planning & Zoning, which we say are accountable for helping us with all of our ordinances, and if they have 12 meetings, they would make $240, and there's usually a couple that are cancelled.

Annual PTO hours accrued for new hires after Nov 1st, 2023 in years 12-14.

<tr> <td>12-14 years</td> <td>30</td> <td>6</td> <td>9.23</td> <td>240</td> </tr>

Annual PTO hours accrued for employees hired after 1-1-2024 in years 8 to 9.

<tr> <td>Year 8 to 9</td> <td>27</td> <td>5.40</td> <td>8.31</td> <td>216</td> </tr>

Unemployment compensation cost for sworn personnel.

Unemployment Compensation 210

Mayor Pilon stipend total

Total stipend due on Mayor Pilon's August/September 2024 stipend form. Bucket: Mayor Pilon meeting stipend

Maximum PTO payout upon separation in good standing.

Employees leaving employment with the City in good standing are eligible to receive payout of any accrued, unused PTO up to 200 hours and are eligible for re-hire within a twelve (12) month period with City Council approval.

Defines maximum PTO carryover for employees.

Unused PTO time is allowed to be carried over up to 200 hours / five weeks. The City Council's approval for carryover of PTO time over 200 hours will need to be based upon a findings of extenuating circumstances for that employee, such as the employee's illness, illness in the employee's family, or extraordinary work circumstances which cause the employee to alter his/her PTO plans for the benefit of city business.

Annual PTO hours accrued for employees hired after 1-1-2024 in years 6 to 7.

<tr> <td>Year 6 to 7</td> <td>25</td> <td>5</td> <td>7.70</td> <td>200</td> </tr>

Total meeting stipends due for August/September 2024.

Total Stipend Due $ 200.

Maximum PTO hours allowed to be carried over each year for employees.

After much discussion about the amount of PTO allowable to be rolled over each year, it was decided that council will allow 200 hours to be carried over each year for employees. Employees will manage the PTO usage and anything over 200 hours at the end of the year will be forfeited.

Maximum PTO hours retained at year-end 2024; excess is forfeited.

At the end of 2024, pay out up to 200 hours, up to 40 hours can be rolled over with a payout of 160. Any accrued hours above 200 will be lost effective 12/31/2024.

Maximum PTO payout allowed at end of 2024 for employees.

At the end of 2024, pay out up to 200 hours, up to 40 hours can be rolled over. . 2025 and beyond, all employees follow the 40 hour rollover max and 40 hour payout rule. The Mayor went through discussions stating that the 2024 payout should be up to 160 hours, and after 2025, will be 40 hour roll over max, with a possible up to 40 hour payout.

Maximum PTO carryover allowed at year end.

Unused PTO time is allowed to be carried over no more than 200 hours / five weeks at the end of each year. The City Council's approval for carryover of PTO time over 200 hours will need to be based upon a finding of extenuating circumstances for that employee...

Back pay for firefighter out due to COVID-19 complications.

Asst Chief Joe Lawrence presented the RCA for reimbursing a Firefighter, considered an essential worker by State of MN, so it is automatically treated as if the individual contracted it on the job, regardless. Estimated $150-200 in back pay, as the individual was out longer due to complications from COVID, and less than $300 in medical bills to be reimbursed. Funding would be from payroll budget.

Projected maximum PTO hours an employee could accrue under current policy.

If you do not cut somewhere, employees within a couple of years could have 200 hours of PTO and 80 EEST banked, which would allow them to take off a substantial amount of time.

Maximum PTO carryover allowed for employees.

Unused PTO time is allowed to be carried over up to 200 hours / five weeks. The City Council's approval for carryover of PTO time over 200 hours will need to be based upon a findings of extenuating circumstances for that employee, such as the employee's illness, illness in the employee's family, or extraordinary work circumstances which cause the employee to alter his/her PTO plans for the benefit of city business.

Defines maximum PTO carryover allowed.

Unused PTO time is allowed to be carried over up to 200 hours / five weeks.