Maximum PTO hours eligible for payout upon separation in good standing.

Anything over 200 hours will be lost if a person leaves city employment in good standing with more than 200 PTO hours.

Annual PTO hours accrued for new hires after Nov 1st, 2023 in years 9-11.

<tr> <td>9-11 years</td> <td>25</td> <td>5</td> <td>7.70</td> <td>200</td> </tr>

Defines seasonal employee status based on days worked per year.

Seasonal Employee - Employees who work only part of the year (185 days or less) to conduct seasonal work.

Defines maximum duration for seasonal employee status.

Seasonal Employee - Employees who work only part of the year (185 days or less) to conduct seasonal work. Seasonal employees may be assigned to work a full-time or part-time schedule. Seasonal employees do not earn benefits or credit for seniority.

Defines the maximum number of days for seasonal employee status.

Seasonal Employee - Employees who work only part of the year (185 days or less) to conduct seasonal work.

Outstanding payroll EFTPS dated 03/11/2019.

03/11/2019 270947091383616 EFTPS $175.10

Annual PTO hours accrued for employees hired after 1-1-2024 in years 3 to 5.

<tr> <td>Year 3 to 5</td> <td>20</td> <td>4</td> <td>6.16</td> <td>160</td> </tr>

Annual PTO hours accrued for new hires after Nov 1st, 2023 in years 6-8.

<tr> <td>6-8 years</td> <td>20</td> <td>4</td> <td>6.16</td> <td>160</td> </tr>

Mayor's suggested maximum PTO payout for 2024.

The Mayor went through discussions stating that the 2024 payout should be up to 160 hours, and after 2025, will be 40 hour roll over max, with a possible up to 40 hour payout.

Back pay for firefighter out due to COVID-19 complications.

Asst Chief Joe Lawrence presented the RCA for reimbursing a Firefighter, considered an essential worker by State of MN, so it is automatically treated as if the individual contracted it on the job, regardless. Estimated $150-200 in back pay, as the individual was out longer due to complications from COVID, and less than $300 in medical bills to be reimbursed. Funding would be from payroll budget.

Annual PTO hours accrued for employees hired after 1-1-2024 in years 1 to 2.

<tr> <td>Years 1 to 2</td> <td>15</td> <td>3</td> <td>4.62</td> <td>120</td> </tr>

Annual PTO hours accrued for new hires after Nov 1st, 2023 in years 1-5.

<tr> <td>1-5 years</td> <td>15</td> <td>3</td> <td>4.62</td> <td>120</td> </tr>

Projected new PTO cap under consideration by Council.

If the Council elects to cap PTO hours at 120 or any amount lower than 200, the Council should consider either: A) grandfathering in existing employees to carry their PTO Or B) pay out the amount of banked PTO you are cutting from an employee (i.e. if Employee A has 200 hours banked and the Council caps PTO at 120 hours, since PTO is to be paid out upon separation in good standing, I would advise the Council to pay out Employee A 80 hours worth of PTO.

Maximum number of PTO hours employees may rollover at year end.

At end of fiscal year (Dec. 31st) employees may rollover up to 120 hours. If there are extenuating circumstances (for example, snow during previously scheduled PTO) the Administrator may approve rollover of an additional 40 hours. Any additional unused hours are lost.

2024 Life Insurance for deputies.

Life Insurance 106

Life insurance benefit for sworn personnel.

Life Insurance 106

Life insurance benefit for sworn personnel.

<td>Life Insurance</td> <td>106</td>

Interim administrator hourly rate

Original contract hourly compensation term, extended by the meeting action. Bucket: Interim administrator hourly rate

Defines employee responsibility for voluntary benefit premiums.

The City, at its sole discretion, may offer voluntary benefits to its Employees. 100% of voluntary benefit premiums are paid by the Employee.

Reference range for city administrator hourly wage.

WHEREAS, the hourly rate for a city administrator could be $80 to $100 per hour, and;

Reference range for city administrator hourly rate.

WHEREAS, the hourly rate for a city administrator could be $80 to $100 per hour, and;

Employee real hourly cost (with overhead) used in cost comparison.

REAL HOURLY COST $84 $92

Defines maximum EMB balance allowed (in days).

The maximum EMB balance is 720 hours, or 90 days.

Maximum Extended Medical Benefit (EMB) days that can be accrued.

Every employee will accrue eight (8) days of EMB per year. The maximum EMB balance is 720 hours, or 90 days.

Maximum EMB (Extended Medical Benefit) balance for employees (in days).

The maximum EMB balance is 720 hours, or 90 days. Once an Employee has reached the maximum, they will not accrue additional EMB time until the balance has fallen below 720 hours.

Life insurance benefit for sworn personnel (8-hour coverage).

<td>Life Insurance</td> <td>88</td>

Consultant real hourly cost (with overhead) used in cost comparison.

REAL HOURLY COST $84 $92

Annual salary for Interim City Administrator at $39/hour, full time, no overtime.

$ 81,120.00 $39 per hour x 2080 Full time without any OT Current

Watershed Management Coordinator hourly rate

The draft implementation budget based 2019 Watershed Management Coordinator costs on an hourly rate of $80. Bucket: Watershed Management Coordinator rate

Projected PTO payout for employee if cap is reduced from 200 to 120 hours.

B) pay out the amount of banked PTO you are cutting from an employee (i.e. if Employee A has 200 hours banked and the Council caps PTO at 120 hours, since PTO is to be paid out upon separation in good standing, I would advise the Council to pay out Employee A 80 hours worth of PTO.

Reference range for city administrator hourly rate.

WHEREAS, the hourly rate for a city administrator could be $80 to $100 per hour, and;

Annual PTO hours accrued for new hires after Nov 1st, 2023 in first year.

PTO Accrual for New Hires after Nov 1st, 2023 - Discussed, approved then brought back for discussion 2-1-24 <table> <tr> <th>Years of Service</th> <th>Days Accrued Per Year</th> <th>Weeks Accrued per year</th> <th>Hours Accrued per Pay Period</th> <th>Hours Accrued per Year</th> </tr> <tr> <td>Less than one year</td> <td>10</td> <td>2</td> <td>3.08</td> <td>80</td> </tr>

Annual PTO hours accrued for employees hired after 1-1-2024 in their first year.

ADMINISTRATOR LEHNER'S RECOMMENDATION FOR EMPLOYEES HIRED AFTER 1-1-2024. <table> <tr> <th>Completed Years of Employment</th> <th>Days Accrued Per Year</th> <th>Weeks Accrued per year</th> <th>Hours Accrued per Pay Period</th> <th>Hours Accrued per Year</th> </tr> <tr> <td>Hire date to 1st Anniversary</td> <td>10</td> <td>2</td> <td>3.08</td> <td>80</td> </tr>

Maximum amount of unaccrued PTO that can be used after first year of employment.

PTO accrual based is based on hire (service) date and hours will accrue each pay period. From the date of hire until their first anniversary, employees may only use PTO that has been accrued. After completing their first year of employment, employees can use PTO that has not been accrued in the maximum amount of 80 hours subject to the approval of the City Administrator. An employee who is approved and uses unaccrued PTO shall not accrue new PTO until the negative PTO is repaid from accruals.

Initial paid time off hours granted to Isaac Schulz upon hiring as full-time employee.

COUNCIL MEMBER RAINVILLE MOTIONED, SECONDED BY MAYOR PILON TO OFFER THE POSITION TO ISAAC SCHULZ AT $25 PER HOUR, PLUS 80 HOURS OF PTO, WAIVING HIS 6-MONTH PROBATIONARY PERIOD.

Maximum ESST hours that can be carried over to the next year.

Employees are eligible for carryover of accrued but unused Earned Sick and Safe Time into the following year, but the total of Earned Sick and Safe Time carryover hours shall not exceed 80 hours.

Maximum ESST hours that can be banked by an employee.

The annual accrual cap is therefore 48 hours. The max amount of banked EEST that an employee may hold is 80 hours.

Minimum annual hours worked to qualify for ESST accrual.

Based on the new ESST law as described in a later section, all employees who are expected to work 80 hours in a year are entitled to start earning 1 hour of ESST for each 30 hours worked.

Defines city contribution rate toward group health benefits.

The City will contribute a monthly amount toward group health benefits for each eligible employee and his/her dependents. The amount to be contributed and the type of coverage will be determined annually by the City Council. Council currently contributes 80% toward group health benefits for each eligible employee and his/her dependents.

Reference range for city administrator hourly wage.

WHEREAS, the hourly rate for a city administrator could be $80 to $100 per hour, and;

Defines the city's contribution rate toward group health benefits.

The City has a medical and hospitalization insurance plan for which full-time Employees are eligible. The City will contribute a monthly amount toward group health benefits for each eligible employee and his/her dependents. The amount to be contributed and the type of coverage will be determined annually by the City Council. Council currently contributes 80% toward group health benefits for each eligible employee and his/her dependents.

RCA proposal overtime hourly wage

Overtime wage shown for the RCA proposal. Bucket: 100-41420-101 - Office Administration - Full time earnings

johnson_rca_proposal_overtime_rate

Overtime wage listed for the $48.75 per hour RCA proposal. Bucket: interim administrator wage

Life insurance benefit cost for sworn personnel.

Life Insurance 71

Consultant hourly rate used in cost comparison.

Adjust hourly rates or annual compensation figures below to compute and compare real costs CONSULTANT EMPLOYEE Hourly Rate $70 $46

Maximum hourly wage for part-time fire chief offer.

MOTION BY COUNCL MEMBER ALDERS, SECONDED BY MAYOR PILON TO PRESENT A PART-TIME SALARY $42.68 - $64.01 WITH ESST, NO PTO, NO OTHER BENEFITS, NO ON CALL FEE WITH THE JOB DUTIES AS CURRENTLY DESCRIBED.

Maximum hourly wage for proposed part-time Fire Chief.

MOTION BY COUNCL MEMBER ALDERS, SECONDED BY MAYOR PILON TO PRESENT A PART-TIME SALARY $42.68 - $64.01 WITH ESST, NO PTO, NO OTHER BENEFITS, NO ON CALL FEE WITH THE JOB DUTIES AS CURRENTLY DESCRIBED.

Defines minimum increment for use of compensatory time.

Compensatory time must be used in minimum increments of 60 minutes.

Alternative proposed hourly wage for Interim City Administrator.

The attached table also includes a salary of $53 per hour and one at $60 per hour.

Defines the maximum compensatory time off balance for employees.

Non-exempt Employees are eligible to elect compensatory time off in lieu of overtime pay. A maximum of sixty (60) hours of compensatory time off may be carried at any one time.