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Tuesday, May 9, 2017
Agenda
Not posted
What was on the agenda.
Packet
Not posted
The supporting materials council reviewed.
Minutes
Not posted
The official record of what happened.
Agenda items below are drawn from the packet; outcomes will not appear until minutes are added.
One-line summary
The council approved a subdivision boundary correction, culvert and dust-control actions, a $4,500 storage garage roof replacement, City Hall HVAC work, Farmers Market purchasing changes, and a year-round portable toilet plan.
15 items as recorded in the packet and minutes.
1Approve or amend meeting agenda
Opening and approval of the meeting agenda as amended, with consent agenda items 1.6 and 1.5 moved for council discussion.
The agenda was approved as amended.
2Sheriff's Office report
Sheriff's Office activity report for April 2017.
The lieutenant gave the report; no council action was recorded.
3Business from the floor: park signage
Business from the floor about park signage.
A resident raised the issue; no motion was recorded.
4Planning and Zoning: Sheldon McCoy subdivision
Planning and Zoning item for the Sheldon McCoy subdivision / resubdivision.
The motion carried.
5Code enforcement: Mr. Anderson property
Code enforcement discussion about Mr. Anderson's property.
Council discussed the matter but did not record a new formal action.
6AMaintenance Department: request bids for culvert replacement
Maintenance Department request for bids to replace culverts and, if cheaper, to rent equipment and do the work in-house.
The motion carried.
6BMaintenance Department: annual culvert replacement list for budget
Direction to include expected culvert replacements and estimates in the annual budgeting process.
The motion carried.
6CMaintenance Department: dust control bid
Dust control bid for the season.
The motion carried.
6DMaintenance Department: road preparation standards for dust control and graveling
Direction for maintenance staff to define road-preparation plans and criteria before graveling or dust control.
The amended motion carried.
6EMaintenance Department: replace storage garage roof
Replace the storage garage roof with metal panels, with cost paid from the park capital fund.
The motion carried.
7Consent agenda, minus items 1.5 and 1.6
Consent agenda, with items 1.5 and 1.6 removed for separate discussion.
The remaining consent agenda items were approved under one consent motion; the individual item titles were not stated in the transcript.
8Council item: City Hall HVAC
City Hall HVAC proposal from Air Comfort Heating and Air Conditioning.
The motion carried after discussion about bids, timing, and funding.
9Council item: Farmers Market budget and changes
Farmers Market budget and process changes, including use of the city credit card and direct billing to the city.
The motion carried.
10Council item: portable toilet for fields and ice surface
Portable toilet service for park fields and ice rink areas.
The motion carried.
11Adjourn
Adjournment.
The meeting adjourned after a motion and second.
What this meeting did about specific topics, organized by issue rather than by document.
Park signage
Dan Williams asked how the city could move forward on signs identifying park amenities such as the ice rink, playground, beach, and Twin Lakes facilities. The council took no formal action at this meeting.
Agenda: 3. Speakers: Dan Williams.
Sheldon McCoy subdivision
The council approved the Sheldon McCoy resubdivision to redefine partial boundaries between two 195th Avenue properties and neighboring properties to the east, correcting a prior property-boundary error.
Agenda: 4. Motions: M2. Speakers: rainville.
Anderson code enforcement property
The council discussed Mr. Anderson's property after a workshop and did not take a new formal action. A council member also revisited the history of a 2015 discussion and a complaint about burning piles.
Agenda: 5. Speakers: rainville.
Culvert replacement planning
The council approved seeking bids to replace culverts, while also allowing staff to rent equipment and do the work if that is cheaper. The council also directed the maintenance supervisor to provide an annual list of expected culvert replacements and cost estimates during the budget process.
Agenda: 6A, 6B. Motions: M3, M4. Speakers: Ryan, Ricker, Bon.
Dust control and gravel-road preparation
The council approved the dust-control bid identified in the transcript as Northern South or Northern Salt. After discussion about how gravel and dust-control roads should be prepared, the council also directed Joe to present preparation plans and criteria.
Agenda: 6C, 6D. Motions: M5, M6. Speakers: Bryan, Ricker, Bon.
Storage garage roof replacement
The council approved replacing the storage garage roof with metal panels for $4,500 from the park capital fund, including any additional roof-decking repairs, and settled on a silver roof with blue trim to match the pavilion.
Agenda: 6E. Motions: M7. Speakers: Brian, Bon.
City Hall HVAC replacement
The council approved Air Comfort Heating and Air Conditioning's proposal to replace both City Hall furnaces, replace the existing air conditioner, and add an air conditioner for the building addition. The discussion focused on whether the city had enough comparable bids, whether the work was urgent, and whether another dealer might have been about $3,500 lower for comparable equipment.
Agenda: 8. Motions: M9. Speakers: Ricker, Brian.
Farmers Market budget and purchasing process
The council approved amended Farmers Market budget and process changes allowing purchases through city employees on the city credit card and allowing some vendors to bill the city directly, with the market manager providing documentation to the clerk.
Agenda: 9. Motions: M10. Speakers: Ricker.
Park and ice-rink portable toilet
The council approved providing a regular-size portable toilet to be added to the city's existing recycling-center service, kept year-round, placed by the fields during the warmer season, and moved to the ice-surface area in winter. The discussion included whether the church should pay for a shorter period and whether an ADA-accessible unit would be needed when it is the only available restroom.
Agenda: 10. Motions: M11. Speakers: Ricker, rain, B.
12 motions on the record. Split votes are highlighted.
M1I move that we accept and move as uh the agenda is amended
Motion carries.
M2I move that we approve the um subdiv resubdivision of 9 33 195th and 9228 195th to redefine the partial boundaries uh that separate them from their neighbors to the East and East and corrects the error from 2002 on the uh 9300 prop 9300 195th property was purchased
moved by rainville
Motion carries.
M3I make a motion for to approve the to prove the request for bids to replace the culverts and in place as needed I would also add to that if we can rent the equipment and do the work cheaper that that be that option be pursued
moved by Ryan
Motion carries.
M4I move that starting with the 2017 budget process which is fiscal year 2018 uh that the council directs the maintenance supervisor to each year as part of the B budgeting process provide a list of CTS expected to be replaced during the following year and the estimates to do so
Motion carries.
M5make a motion to approve the bid for Northern South for the dust control for this season
moved by Bryan
Motion carries.
M6the motion is amended to have Jo present uh his preparation plans yes and criteria
Motion carries.
M7make a motion to replace the roof with metal panels for $4,500 per the Diversified metal roofing company including um any additional repairs for the roof decking and have that come out of the park Capital fund
moved by Brian
Motion carries.
M8I would move the consent agenda as printed minus the 1.5 and 1.6
Motion carries.
M9motion to approve proposal 322 3260 from Air Comfort Heating and Air Conditioning to replace both furnaces and existing air conditioner at City Hall as well as add additional air conditioner for building addition
Motion carries; the transcript indicates at least one opposed vote but does not identify voters.
M10I would move that request for councel Action
Motion carries.
M11I would like to make a motion to for the city to provide a regular siiz portapotty and add it to the one we already have for the recycle center that we keep year round and we move it from the field to the ice surface and the winner
moved by Ricker
Motion carries.
M12I move to adjourn
Meeting adjourned.
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
F1
Replace the storage garage roof with metal panels, including additional roof-decking repairs, from Diversified Metal Roofing Company.
contract · park Capital fund
$4,500
outflow
F2
During the City Hall HVAC discussion, a council member argued that another Train dealer had been about this much less for comparable equipment.
estimate
$3,500
unknown
Council approval status: not yet on record.
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
I just I I listened to the tape again and um I just want to reaffirm that I have not um overstepped my bounds in any mean in any manner in regards to uh this gentleman's property um I again when the council discussed it in 2015 we all discussed it um I made the motion that um uh to wave the the charges that were going to be assessed to him um council member Rickard seconded that
— rville
What this is about
A prior 2015 council discussion and motion about charges assessed to Mr. Anderson in a code-enforcement matter.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
we kind of beat these up at the workshop that the council's conclusion after discussion at the workshop that U we explained to Mr Anderson what he needed to know as far as the uh criteria for his property
What this is about
A prior workshop discussion about Mr. Anderson's property criteria.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
I don't recall talking about this for five months but we started started this process in December
— Ricker
What this is about
Prior efforts beginning in December to obtain information or quotes for the City Hall HVAC replacement.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
we've had complaints in the past because in the spring and in the fall on the Pavilion is locked up because of the freezing temperatures there's people still using the fields out here and they have no restroom to use
— B
What this is about
Past complaints about restroom access when the pavilion is locked in spring and fall.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Every document and recording archived for this meeting.
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