City Council Work Session · City of Nowthen public records

Agenda spine

5 items as recorded in the packet and minutes.

1Call to Order / Roll Call
Call to order and roll call for the work session.
The work session was called to order at 6:10 p.m.; roll call was taken.
- meeting administration
No action
p. 1p. 1
1aApprove Agenda
Approval of the agenda.
The agenda was approved as presented.
- meeting administration
Approved
p. 1p. 1
2Personnel Policy Updates Continue
Continued review of personnel policy updates.
Council continued working through draft personnel policy changes; the minutes list edits and research action items but no final policy approval.
- personnel policy updates
Discussion only
p. 1p. 1
4Set a work session date in September
Set a September work session date for further personnel policy discussion.
The minutes state that September 12 at 6:00 p.m. was chosen for the next personnel policy work session; no motion was recorded.
- personnel policy updates
- meeting scheduling
No action
p. 5
5Adjourn
Adjournment of the work session.
A motion to adjourn was recorded, and the meeting adjourned at 8:32 p.m.
- meeting administration
Approved
p. 1p. 5

Issues addressed

What this meeting did about specific topics, organized by issue rather than by document.

Meeting administration
The work session opened with roll call, the Council approved the agenda as presented, and the meeting later adjourned at 8:32 p.m.
Agenda: 1, 1a, 5. Motions: M1, M2. Speakers: Mayor Pilon, Administrator Lehner, Council Member Breyen, Council Member Rainville, Council Member Alders.
Personnel policy updates
Council continued its Phase 2 review of the personnel policy, with Project Manager Hirschboeck updating the working draft in real time. The minutes record proposed removals, additions, modifications, and research action items across recruitment, background checks, CDL drug testing, relatives in employment, records, breaks, outside employment, pay administration, promotion, demotion, overtime, and exempt-employee leave. A follow-up work session was set for September 12 at 6:00 p.m.
Agenda: 2, 4. Speakers: Project Manager Hirschboeck, Administrator Lehner.

Motions and votes

2 motions on the record. Split votes are highlighted.

M1MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE AGENDA AS PRESENTED.
moved by Council Member Breyen, seconded by Council Member Rainville
Passed
- YMayor Pilon
- YCouncil Member Rainville
- YCouncil Member Breyen
- YCouncil Member Fladebo
- YCouncil Member Alders
p. 1p. 1
M2Motion to Adjourn Council Member Alders, Seconded by Council Member Alders.
moved by Council Member Alders, seconded by Council Member Alders
Passed
p. 5

Memory cues and prior history

When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.

Personnel Policy Updates Continue - Council Members please bring your 3-Binder from last Personnel Policy Meeting
What this is about
The agenda reminds council members that the personnel policy review continued from a prior personnel policy meeting and asks them to bring the same binder from that earlier meeting.
p. 1
Related history
The records show related personnel policy action at the January 13, 2026 meeting. The agenda included two personnel-policy items: changes to the Data Practices Policy and Computer Policy, and an update adding a Complaint Policy to both the Personnel Policy and City Council Policy. The minutes show Council approved Resolution 2026-12 adding the Complaint Policy; the motion carried, with Council Members Rainville, Swenson, Glaser, Breyen, and Mayor Hybben listed. This is only a partial match to the recollection. The records searched confirm recent personnel policy updates, but they do not identify the earlier “Personnel Policy Meeting” referenced in the agenda note or mention the “3-Binder” specifically.
- Feb 10, 2026COUNCIL MEMBERS RAINVILLE, SWENSON, GLASER, BREYEN, AND MAYOR HYBBEN. MOTION CARRIED    ### SECTION 11. AGENDA AND DEADLINE FOR AGENDA A. Purpose. The agenda of a P
- May 12, 2026  required or authorized by law or court rule in connection with any civil, cr
The goal is to discuss and not have to go back through the policy changes again until after the attorney has reviewed the updated policy.
— Project Manager Hirschboeck
What this is about
The staff summary frames the review as a continuation and says the goal was to avoid going back through the same policy changes again before attorney review.
p. 1
Related history
The records searched do not contain a prior decision matching this recollection about reviewing the same policy changes and waiting for attorney review of an updated policy. There is a partial match in that the April 14, 2026 meeting packet described a “continuation” of earlier work, but that item was a 2026 goal-setting discussion about ranking council priorities for the rest of the year, not a specific policy-change review awaiting attorney review. The other search results mainly show ordinance or land-use procedure text in packets and do not show a formal council vote or prior direction on the policy-review process described in the cue.
- Apr 28, 2026  system that records activity when motion is detected. A fenced outdoor court
- Mar 10, 2026  D. Preapplication Complex Project Review and Environmental Review. If (i) b
- Mar 10, 2026  deed(s), in recordable form, granting to the City the lot line easements re
- Mar 10, 2026  describes the minor subdivision. The application shall be considered as bei
- Feb 24, 2026  consent from all owners and interested parties of the property subject to t

Where this came up before

Sources

Every document and recording archived for this meeting.

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