Meetings

6Road and Bridge

Road and Bridge appeared on the agenda, but the road discussion occurred under Council Items as street project updates.

No Road and Bridge motion was recorded under this agenda heading.

road projects

Discussion only

7Park & Rec Committee

Park & Rec Committee appeared on the agenda, but no committee report or action was recorded in the minutes.

No Park & Rec report or motion was recorded in the minutes.

parks

No action

82019 Appointments

The Council approved 2019 appointments and then approved committees and commissions as they currently stood.

Approved by two unanimous motions: one for appointments and one for committees and commissions.

annual appointments

Approved

p. 1p. 1p. 2

9aApprove City Council Minutes of 12/11/18 Regular Meeting & 12/11/18 Work Shop

The minutes of the December 11, 2018 regular meeting and workshop were approved on the consent agenda.

Approved as part of the unanimous consent agenda motion.

consent agenda

Consent calendar

9bFinancial Report: Treasurer's Report, Claims, and Net Distribution Reports

The Treasurer's Report, claims, and net distribution reports were approved on the consent agenda.

Approved as part of the unanimous consent agenda motion.

financial report
claims

Consent calendar

9cApprove Resolution 2018-76 Correcting the Property Tax Levy Bond Numbers

Resolution 2018-76 correcting the property tax levy bond numbers was approved on the consent agenda.

Approved as part of the unanimous consent agenda motion.

2019 tax levy

Consent calendar

9dApprove Resolution No. 2019-01 Approving Annual Appointments

Resolution 2019-01 was removed from the consent agenda because annual appointments were already item 8 on the agenda.

Removed from consent because it duplicated agenda item 8.

annual appointments

Withdrawn

p. 1p. 1p. 2

9eApprove Resolution No. 2019-02 Authorizing a Request for HRA Funds for Anoka EDA

Resolution 2019-02 authorizing a request for Anoka County HRA funds for Anoka EDA was approved on the consent agenda.

Approved as part of the unanimous consent agenda motion.

HRA funds
economic development

Consent calendar

9fApprove Resolution 2019-03 Approving Hakanson Anderson 2019-2020 Rates

Resolution 2019-03 approving Hakanson Anderson 2019-2020 rates was approved on the consent agenda.

Approved as part of the unanimous consent agenda motion.

engineering rates

Consent calendar

9gApprove Resolution 2019-04 Approving Orion Bid for City Hall Windows

Resolution 2019-04 approving Orion's bid for City Hall windows was approved on the consent agenda.

Approved as part of the unanimous consent agenda motion.

City Hall windows

Consent calendar

9hApprove Resolution 2019-05 Declaring January 21, 2019 as "Bart Hayft Appreciation Day"

Resolution 2019-05 declaring Bart Hayft Appreciation Day was pulled from consent and moved to Council Item f, where it was approved.

Moved from consent to Council Item f, then approved unanimously.

Bart Hayft Appreciation Day

Approved

p. 1p. 1p. 3

10aStreet Project Updates

The Council discussed street project updates and asked the Deputy Clerk to confirm attendance by the attorney and engineer at road improvement hearings.

No motion was recorded.

road projects

Discussion only

10bCity Administrator Recruitment Update

The Council authorized engaging interim administrator services with Tim McNeil, contingent on city attorney review and approval of the contract.

Approved unanimously, contingent on city attorney review and approval of the contract.

city administrator recruitment

Approved

10cLMC Newly Elected Official PowerPoint

The LMC Newly Elected Official PowerPoint was added from the canceled workshop agenda and discussed; no motion was recorded.

Added from the canceled workshop agenda; no action was recorded.

council training

Discussion only

10dCouncil Orientation

The Council discussed orientation and Open Meeting Law rules, and approved purchasing the LMC handbook for Council Member Blake.

The handbook purchase was approved unanimously; no dollar amount was recorded for the handbook.

council training

Approved

10eURRWMO

The Council discussed URRWMO and watershed costs; no motion was recorded.

Discussion only; no motion was recorded.

URRWMO
watershed

Discussion only

11Introduction of New Items

No new items were introduced.

meeting administration

No action

p. 1p. 3

12Adjournment

The Council adjourned at 8:30 PM.

Adjournment motion recorded; no vote tally was stated.

meeting administration

Approved

p. 1p. 3

Issues addressed

What this meeting did about specific topics, organized by issue rather than by document.

Meeting opening, agenda changes, and adjournment

The Council opened the regular meeting, amended the agenda by moving the Bart Hayft resolution to Council Items, adding three workshop items to Council Items, and canceling the workshop, then adjourned at 8:30 PM.

Agenda: 1, 12. Motions: M1, M8. Speakers: Mayor Pilon, Rainville, Breyen.

Oaths of office for Mayor Pilon and Council Members Blake and Greenberg

Deputy Clerk Ellen Lendt administered oaths of office to Mayor Pilon and Council Members Lynda Blake and Joel Greenberg during the open house before the regular meeting.

Agenda: 2. Speakers: Ellen Lendt.

Sheriff's report and Law Enforcement Appreciation Day

Mayor Pilon asked Commander Heath to pass along the City's appreciation to the Sheriff's Office, and Commander Heath reported on department involvement in Nowthen, a high-speed traffic stop, Twin Lakes Park property damage, and emergency responder training.

Agenda: 3. Speakers: Mayor Pilon, Commander Wayne Heath.

2019 annual appointments and committee assignments

The Council approved 2019 appointments, including Mary Rainville as Acting Mayor, Anoka Union Herald as official newspaper, Pine River State Bank and 4M Funds as official depositories, and various liaison and committee roles; it also approved committees and commissions as currently constituted.

Agenda: 8, 9d. Motions: M2, M3. Speakers: Mayor Pilon, Rainville, Breyen.

Treasurer's report and audited claims

The Council approved the Treasurer's Report, claims #1152 through #1198 and #0030872018, and net distribution reports on the consent agenda. The approved selected claims totaled $170,384.83.

Agenda: 9b. Motions: M4. Speakers: Rainville, Breyen.

Correction of the 2019 final property tax levy bond numbers

The Council approved Resolution 2018-76 on the consent agenda to correct the 2019 final property tax levy bond numbers while keeping the total levy at $1,489,716.

Agenda: 9c. Motions: M4. Speakers: Rainville, Breyen.

Anoka County HRA funds for economic development

The Council approved Resolution 2019-02 on the consent agenda, requesting $225 of City Anoka County HRA levy funds for the 2018 Anoka County Marketing Plan and $261 for the 2019 Voluntary Cost Sharing Agreement for regional economic development activities.

Agenda: 9e. Motions: M4. Speakers: Rainville, Breyen.

Hakanson Anderson 2019-2020 engineering rates

The Council approved Resolution 2019-03 on the consent agenda, setting Hakanson Anderson's maximum rate for the City at $110 for 2019 and 2020, effective February 1, 2019.

Agenda: 9f. Motions: M4. Speakers: Rainville, Breyen.

City Hall window replacement by Orion Construction Services

The Council approved Resolution 2019-04 on the consent agenda, accepting Orion Construction Services' $1,950 bid to replace three City Hall windows.

Agenda: 9g. Motions: M4. Speakers: Rainville, Breyen.

2019 street project hearings

The Council discussed street project updates and asked the Deputy Clerk to confirm that Ruppe and Nelson would attend the road improvement hearings; all council members planned to attend.

Agenda: 10a. Speakers: Mayor Pilon.

Interim administrator services during city administrator recruitment

Because the city administrator recruitment process was taking longer than expected, the Council unanimously approved engaging Tim McNeil for interim administrator services through LMC, contingent on contract review and approval by the City Attorney.

Agenda: 10b. Motions: M5. Speakers: Mayor Pilon, Breyen.

Council training and orientation

The Council discussed LMC training, orientation materials, Open Meeting Law limits, and a future all-day workshop, then unanimously approved purchasing an LMC handbook for Council Member Blake while Council Member Greenberg chose free electronic materials.

Agenda: 10c, 10d. Motions: M6. Speakers: Mayor Pilon, Rainville, Breyen, Greenberg.

URRWMO and watershed costs

The Council discussed URRWMO, with Mayor Pilon urging representatives to be careful with public spending, Breyen saying the general consensus was to keep watershed costs down, and Greenberg asking whether URRWMO had ever required Nowthen to act.

Agenda: 10e. Speakers: Mayor Pilon, Breyen, Greenberg.

Bart Hayft Appreciation Day

The Council unanimously approved Resolution 2019-05 declaring January 21, 2019 as Bart Hayft Appreciation Day, recognizing Assistant Fire Chief Bart Hayft's 12 years of service and asking that the resolution be printed as a framed certificate for his family.

Agenda: 9h. Motions: M7. Speakers: Mayor Pilon, Breyen, Rainville.

Motions and votes

8 motions on the record. Split votes are highlighted.

M1Motion by Rainville; 2nd by Breyen, to approve the Agenda as submitted, with the following changes: . Add all 3 items from the Council Workshop Agenda to Council Items c, d, and e and cancel the Workshop. · Pull Item h from Consent Agenda, move to Council Item f. · Remove Item d from Consent agenda, as it was repeated as #8 on the Agenda.

moved by Rainville, seconded by Breyen

Passed

M2Motion by Mayor Pilon, 2nd by Breyen to approve the following Appointments. Unanimously approved.

moved by Mayor Pilon, seconded by Breyen

Passed

YMayor Pilon
YLynda Blake
YDan Breyen
YJoel Greenberg
YMary Rainville

p. 1p. 1

M3Rainville made a motion to approve the Committees and Commissions as they are currently; 2nd by Breyen. Unanimously approved.

moved by Rainville, seconded by Breyen

Passed

YMayor Pilon
YLynda Blake
YDan Breyen
YJoel Greenberg
YMary Rainville

p. 2p. 1

M4Motion by Rainville; 2nd by Breyen, to approve the following Consent items: a) Approve City Council Minutes of 12/11/18 Regular Meeting & 12/11/18 Work Shop b) Financial Report: Approve Treasurer's Report, and Claims #1152 through #1198 and #0030872018, plus Net Distribution reports dated December 5th, 10th, 21st, & 26th, 2018. c) Approve Resolution 2018-76 Correcting the Property Tax Levy Bond Numbers d) Removed e) Approve Resolution No.2019-02 Authorizing a Request for HRA Funds for Anoka EDA f) Approve Resolution 2019-03 Approving Hakanson Anderson 2019-2020 Rates g) Approve Resolution 2019-04 Approving Orion Bid for City Hall Windows h) Moved to Council Item f. Motion Carried Unanimously.

moved by Rainville, seconded by Breyen

Passed

YMayor Pilon
YLynda Blake
YDan Breyen
YJoel Greenberg
YMary Rainville

p. 2p. 1

M5Working with LMC for another Interim dmin, Tim McNeil, and would like to propose engaging services, contingent on contract being reviewed and approved by City Attorney, starting as soon as approved. Breyen made the motion; Pilon 2nd. Unanimously approved.

moved by Breyen, seconded by Pilon

Passed

YMayor Pilon
YLynda Blake
YDan Breyen
YJoel Greenberg
YMary Rainville

p. 2p. 1

M6Rainville made a motion to approve purchasing the LMC handbook for Council Member Blake. Breyen 2nd. Council Member Greenberg prefers electronic material, and that is free. Unanimously carried.

moved by Rainville, seconded by Breyen

Passed

YMayor Pilon
YLynda Blake
YDan Breyen
YJoel Greenberg
YMary Rainville

p. 3p. 1

M7Asst. Fire Chief Bart Hayft has served Nowthen for 12 years. Council wants to wish Bart Hayft the best, and Mayor Pilon made the motion to approve Resolution 2019-05; Breyen 2nd. Unanimously approved.

moved by Mayor Pilon, seconded by Breyen

Passed

YMayor Pilon
YLynda Blake
YDan Breyen
YJoel Greenberg
YMary Rainville

p. 3p. 1

M8Motion to adjourn by Breyen; 2nd by Rainville, meeting adjourned at 8:30 PM.

moved by Breyen, seconded by Rainville

Passed

Money discussed

Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.

Total selected claims approved as part of the financial report.

expenditure · Claims #1152 through #1198 and #0030872018 · FY 2019

$170,384.83

outflow

Council voted: Motion by Rainville; 2nd by Breyen, to approve the following Consent items: a) Approve City Council Minutes of 12/11/18 Regular Meeting & 12/11/18 Work Shop b) Financial Report: Approve Treasurer's Report, and Claims #1152 through #1198 and #0030872018, plus Net Distribution reports dated December 5th, 10th, 21st, & 26th, 2018. c) Approve Resolution 2018-76 Correcting the Property Tax Levy Bond Numbers d) Removed e) Approve Resolution No.2019-02 Authorizing a Request for HRA Funds for Anoka EDA f) Approve Resolution 2019-03 Approving Hakanson Anderson 2019-2020 Rates g) Approve Resolution 2019-04 Approving Orion Bid for City Hall Windows h) Moved to Council Item f. Motion Carried Unanimously. Passed

p. 1p. 4p. 2

Total of all cash in all accounts as of 12/31/2018.

treasurer_report · Treasurer's Report cash in all accounts · FY 2018

$2,322,075.1

unknown

Cash per CTAS Schedule 1 ending balance as of 12/31/2018.

treasurer_report · Treasurer's Report cash per CTAS · FY 2018

$2,316,232.32

unknown

Corrected final 2019 property tax levy total approved through Resolution 2018-76.

levy · 2019 final property tax levy total · FY 2019

$1,489,716

inflow

Corrected final 2019 General Fund levy.

levy · 2019 final levy - General Fund · FY 2019

$1,345,349

inflow

Corrected final 2019 levy for 2009 GO Bond (Basalt).

levy · 2019 final levy - 2009 GO Bond Basalt · FY 2019

$2,668

inflow

Corrected final 2019 levy for 2011 Grader Indebtedness Certificate.

levy · 2019 final levy - 2011 Grader Indebtedness Cert · FY 2019

$29,513

inflow

Corrected final 2019 levy for 2012A GO Refunding Bonds.

levy · 2019 final levy - 2012A GO Refunding Bonds · FY 2019

$89,145

inflow

Corrected final 2019 levy for 2013 GO Fire Equipment Certificate.

levy · 2019 final levy - 2013 GO Fire Equipment Cert · FY 2019

$23,041

inflow

F10

Request to apply City Anoka County HRA levy funds to the City's 2018 Anoka County Marketing Plan share.

grant · Anoka County HRA levy funds - 2018 Anoka County Marketing Plan · FY 2018

$225

inflow

F11

Request to apply City Anoka County HRA levy funds to the City's 2019 Voluntary Cost Sharing Agreement share.

grant · Anoka County HRA levy funds - 2019 Voluntary Cost Sharing Agreement · FY 2019

$261

inflow

F12

Maximum rate for Hakanson Anderson services to the City for 2019 and 2020.

rate · Hakanson Anderson maximum rate · FY 2019

$110

outflow

F13

Bid to replace three City Hall windows.

contract · Orion Construction Services City Hall windows bid · FY 2019

$1,950

outflow

p. 1p. 1p. 2

F14

Claim approved for 2019 Leadership Conference for two newly elected officials and two experienced officials.

expenditure · League of Minnesota Cities training claim · FY 2019

$900

outflow

F15

Separate LMC invoice in the bundle for five registrations at the 2019 Leadership Conference.

invoice · League of Minnesota Cities invoice 285884 · FY 2019

$1,125

outflow

Council approval status: not yet on record.

F16

Rate quoted by Adams Publishing Group for public notices if designated as the legal newspaper in the Anoka County UnionHerald.

rate · Anoka County UnionHerald legal publication contract rate · FY 2019

$10.75

outflow

Council voted: Motion by Mayor Pilon, 2nd by Breyen to approve the following Appointments. Unanimously approved. Passed

F17

Flat fee quoted for manually typeset public notices.

fee · Adams Publishing Group manual typesetting fee · FY 2019

$20

outflow

Council voted: Motion by Mayor Pilon, 2nd by Breyen to approve the following Appointments. Unanimously approved. Passed

F18

2013A GO Equipment Certificate - Fire Engine.

debt_service · Claim 1157 - Bank of Elk River · FY 2019

$21,215

outflow

F19

Principal and interest payment GO Series 2012A.

debt_service · Claim 1160 - Bond Trust Services Corp · FY 2019

$83,250

outflow

F20

November and December consulting claim.

invoice · Claim 1171 - Derus Governmental Consulting, LLC · FY 2019

$10,806.25

outflow

F21

December engineering fees claim.

invoice · Claim 1177 - Hakanson Anderson Associates, Inc. · FY 2019

$7,820.5

outflow

F22

December 2018 invoice claim.

invoice · Claim 1190 - Rum River Construction Consultants · FY 2019

$10,154.86

outflow

p. 4

F23

Planning services for November and December 2018.

invoice · Claim 1192 - The Planning Company LLC · FY 2019

$7,946.48

outflow

p. 4

F24

September engineering fees and Pinnaker Lake billing.

invoice · Claim 1154 - Hakanson Anderson Associates, Inc. · FY 2019

$1,458.42

outflow

p. 4

Memory cues and prior history

When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.

After the December Council Workshop and approval Feasibility Studies for nine different road projects and ordering public hearings for the same, there has been discussion among the Mayor and new council members to reduce the number of projects and focus on a smaller number. Only 5 public hearings have been published at this time. Council needs to act on whether or not to go forward with the remaining projects.

— Ellen Lendt

What this is about
Road projects previously ordered for feasibility studies and hearings after the December workshop, with discussion about reducing the number of projects.

Partial matchWe have not matched this to a prior decision yet.

The resolver has not run for this cue, or the search did not find a strong match in the corpus.

When we last spoke to Corrie she was strongly considering switching and asked us to check in later in the year.

— Ryan Wescome

What this is about
Prior conversation with Star Tribune and possible prior consideration of switching official newspapers.

Partial matchWe have not matched this to a prior decision yet.

The resolver has not run for this cue, or the search did not find a strong match in the corpus.

Mayor Pilon made a motion to withdraw Resolution 2018-59 Approving Dover Kennel License, Including Data Practices Amendment, and revert to the existing Contract for Dover Kennel's Impound Services only.

— Mayor Pilon

What this is about
Prior administrative-policy and Dover Kennel action being reconsidered in the annual appointments discussion.

Partial matchWe have not matched this to a prior decision yet.

The resolver has not run for this cue, or the search did not find a strong match in the corpus.

Greenberg asked if URRWMO has ever required Nowthen to act on something. Pilon said that they require funds/fees to participate.

— Greenberg

What this is about
URRWMO's past or current authority over Nowthen actions and participation fees.