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Tuesday, December 10, 2013
Agenda
Not posted
What was on the agenda.
One-line summary
Council held the Truth in Taxation hearing (no public comments), adopted the final 2014 levy, awarded the 1989 fire engine bid, took multiple planning/zoning actions including two ordinance adoptions, and approved several operational items including a Birchwood Lane cul-de-sac project direction and a fire-station washing machine purchase not to exceed $7,000.
27 items as recorded in the packet and minutes.
TNTTruth in Taxation Hearing
No public comments were made; hearing closed.
A0Approve/amend the meeting agenda
Added items 9.c Seasonal Employee and 9.d Purchase washing machine for fire station.
1Floor Items
Public comment included discussion of snowmobile ordinance and trail setback near Norris Lake Road.
2Approve Final Budget and Levy - Adopt Resolution 2013-28
3Open Sealed bids for the 1989 Fire Engine Truck
Two bids opened; Fire Zone Fun selected despite mayor voting no.
Fire Zone Fun bid approved 4-1 with Mayor Schulz opposed.
4Sheriff Update
5aPlanning and Zoning: Approve Conceptual Frontage Road Layout
Approved with change to remove dashed black line from 199th Ave North to Old Viking Blvd, leaving purple circle onto Old Viking Blvd.
5bPlanning and Zoning: Current Residential Uses in Commercial/Industrial Zones and addition of Occupancy definition
Approved sending proposed amended ordinance to Planning & Zoning for public hearing.
5cPlanning and Zoning: Approve Request by LeAnne Canner for a Lot Line Reconfiguration
Approved with conditions regarding engineer review and survey revisions/parcel ID consolidation.
5dPlanning and Zoning: Approve Zoning Ordinance Amendments - Adopt Ordinance 2013-9
Approved with amendment to Section 3, 8.h regarding gathering area and parking compliance.
5ePlanning and Zoning: Approve Zoning Ordinance Amendments - Adopt Ordinance 2013-10
Allowed chickens on lots less than 3 acres; removed requirement for permit for temporary signs.
5fPlanning and Zoning: Bill Weiss - Withdraw Lot Line Reconfiguration/Variance request and refusal to pay remaining balance owed
Directed staff to write letter noting future agreements affected and that Weiss remains responsible for balance owed.
5gPlanning and Zoning: Sno Ghosts - Requesting Clarification of Snowmobile Ordinance
Letter on file; no action necessary.
Minutes state no action necessary.
6aEngineer Updates: Storm water Fees
Tabled until March for staff research including checking taxing authority and what other cities do.
6bEngineer Updates: Birchwood Lane - cul-de-sac/turnaround improvements
Directed engineer to proceed with Option 1 cul-de-sac, contingent on obtaining easements; cancel if homeowner unwilling to dedicate requested easements.
7aRoad and Bridge: Apply millings to 1/4 section of Xenon N of 24
Sent back to Road & Bridge Committee with a plan; check with LLRB.org (minutes tie this to item 7.b as well).
7bRoad and Bridge: Mill up Hedge Hog & Marmoset
Sent back to Road & Bridge Committee with a plan.
7cRoad and Bridge: Auction old trailer
Use Post a Bid with a $950 reserve.
8.1Consent Agenda: Approve the November 12, 2013 City Council Meeting Minutes
Approved as part of one consent-agenda motion.
8.2Consent Agenda: Financial Report
Approved as part of one consent-agenda motion.
8.3Consent Agenda: Approve All Audited Bills Claim #8470 through Claim #8511, plus Net Distribution reports dated November 18th, December 3rd, 2013
Approved as part of one consent-agenda motion.
8.4Consent Agenda: Approve Application for Tobacco Sales (Bill Superette & Burns Bottle Shop)
Approved as part of one consent-agenda motion.
9aCouncil Items: Quote to install cement posts at recycling center
Tabled pending additional quotes including length above/below grade.
9bCouncil Items: Experienced Officials 2014 Leadership Conference
Council to inform clerk by Dec. 23 if they wish to attend.
9cCouncil Items: Seasonal Employees
Hired Phillip Dahlheimer as a seasonal employee.
9dCouncil Items: Purchase New Washing Machine
Appointed Pilon and Meyer to work with staff; not to exceed $7,000; check tax exemption and state bid info.
10Introduction of New Items
Noted CDBG applications due Jan. 16, 2014; Meyer and Schulz to meet about possible projects and bring plans/approvals to January 2014 meeting.
What this meeting did about specific topics, organized by issue rather than by document.
2014 final levy and budget (Resolution 2013-28)
After closing the Truth in Taxation hearing with no public comments, the council adopted Resolution 2013-28 to approve the final budget and property tax levy collectible in 2014, including the general revenue levy and debt-related levy components listed in the resolution.
Agenda: TNT, 2. Motions: M2. Speakers: Schulz, Meyer, Rainville.
Sale of 1989 fire engine truck
The council opened sealed bids for the 1989 fire engine truck, received two offers, and voted to accept the $3,100.00 bid from Fire Zone Fun. The minutes record a split vote with Mayor Schulz opposed and four councilmembers in favor.
Agenda: 3. Motions: M3. Speakers: Schulz, Pilon, Meyer, Scheffler.
Snowmobile ordinance clarification and Sno-Ghosts trail concerns
A resident (Melody Garoutte) and the Sno-Ghosts club both sought clarification on the snowmobile ordinance, particularly the 100-foot setback language. Council discussion referenced a prior workshop clarification that Section 5-4-2 L does not supersede 5-4-3, and the Sno-Ghosts agenda item was noted as having a letter on file with no action necessary.
Agenda: 1, 5g. Speakers: Garoutte, Pilon.
Conceptual frontage road layout (CSAH 5/CSAH 22 area)
The council approved the draft conceptual frontage road layout but required a map edit: removing the dashed black line from 199th Ave North to Old Viking Blvd and leaving only the purple circle connection to Old Viking Blvd.
Agenda: 5a. Motions: M4. Speakers: Meyer, Scheffler.
Zoning ordinance work: occupancy definition for interim residential uses in commercial/industrial zones
The council voted to send a proposed amended ordinance addressing existing residential uses in commercial/industrial districts and adding an occupancy definition to the Planning & Zoning Commission for a public hearing.
Agenda: 5b. Motions: M5. Speakers: Scheffler, Schulz.
Canner/Archambo lot line reconfiguration (Verde Valley Road)
The council approved LeAnne Canner’s lot line reconfiguration (parcels 13-33-25-32-0003 and 13-33-25-32-0001) with conditions requiring city engineer review and approval before recording and requiring the survey to more clearly show lot lines and consolidate the split parcel into one parcel identification number.
Agenda: 5c. Motions: M6. Speakers: Pilon, Rainville.
Ordinance 2013-09: craft houses and bed & breakfasts as interim uses in C-1; new definitions
The council adopted Ordinance 2013-09 to allow craft houses and bed and breakfast facilities as interim uses in the C-1 Commercial District and to add related definitions, with a council-requested amendment to the wording of the provision about gathering areas and parking compliance.
Agenda: 5d. Motions: M7. Speakers: Meyer, Rainville.
Ordinance 2013-10: chickens on lots under 3 acres; temporary sign permit change
The council adopted Ordinance 2013-10 amending the zoning ordinance to allow chickens on lot sizes less than three acres and to remove the requirement for a permit for temporary signs.
Agenda: 5e. Motions: M8. Speakers: Rainville, Meyer.
Bill Weiss withdrawal and unpaid planning/engineering fees dispute
The council addressed Bill Weiss’s attempted withdrawal of a previously approved lot reconfiguration/variance and his refusal to pay remaining fees. The council directed staff to send a letter stating that future agreements would be affected by the breach of contract and that Weiss remains responsible for the balance owed, with council comments noting it was unfair to residents if the city had to pay.
Agenda: 5f. Motions: M9. Speakers: Meyer, Schulz, Rainville.
Stormwater fee authority research
The council discussed possible stormwater fees and directed staff to research whether the city has taxing authority and how similarly situated cities handle stormwater charges, then tabled the matter until March for further research.
Agenda: 6a. Motions: M10. Speakers: Rainville, Pilon.
Birchwood Lane cul-de-sac/turnaround improvements
Council directed City Engineer Shane Nelson to proceed with Option 1 to construct a cul-de-sac at the south end of Birchwood Lane and to obtain necessary easement deeds (including trail easements), with the condition that if the homeowner will not dedicate the easements the city will cancel the project. The engineer’s memo estimated Option 1 at $11,000.
Agenda: 6b. Motions: M11. Speakers: Pilon, Meyer.
Road and Bridge millings proposals and trailer auction
The council sent the Xenon and Hedgehog/Marmoset milling ideas back to the Road and Bridge Committee for a plan (and to check with LLRB.org), and approved auctioning the old trailer using Post a Bid with a $950 reserve.
Agenda: 7a, 7b, 7c. Motions: M12, M13, M14. Speakers: Pilon, Scheffler, Meyer, Schulz.
Consent agenda approvals (minutes, financial report, claims, tobacco licenses)
The council approved the consent agenda as presented, including the November 12, 2013 council minutes, the financial report, payment of audited bills (claims #8470 through #8511 plus net distribution reports dated Nov. 18 and Dec. 3, 2013), and tobacco sales applications for Bill’s Superette and Burns Bottle Shop.
Agenda: 8.1, 8.2, 8.3, 8.4. Motions: M15. Speakers: Meyer, Rainville.
Recycling center protective posts/ballards quote
Council tabled the quote to install cement posts at the recycling center until additional quotes could be obtained that include lengths above and below grade. An estimate in the packet showed $1,600.00 for furnishing and installing eight pipe bollards at the east end of the recycle building.
Agenda: 9a. Motions: M16. Speakers: Rainville, Meyer, Schulz.
Fire station washing machine purchase (not to exceed $7,000)
Council directed staff to check state tax exemption and state bid information and appointed Pilon and Meyer to work with staff on purchasing a washing machine for the fire station, with authority not to exceed $7,000.
Agenda: 9d. Motions: M19. Speakers: Rainville, Pilon, Meyer, Schulz.
Seasonal employee hire
Council hired Phillip Dahlheimer as a seasonal employee.
Agenda: 9c. Motions: M18. Speakers: Scheffler, Schulz.
CDBG 2014 application planning
Council noted that applications for the 2014 CDBG funding year were due January 16, 2014, and that Meyer and Schulz would meet to discuss possible project requests, with any plans and application approvals to come back at the January 2014 council meeting.
Agenda: 10. Speakers: Meyer, Schulz.
20 motions on the record. Split votes are highlighted.
M1Rainville approved the amended agenda; Meyer seconded. All in favor; motion carried.
moved by Rainville, seconded by Meyer
All in favor
M2Meyer made a motion to adopt Resolution 2013-28, a Resolution adopting 2013 Final Budget and Levy; Rainville seconded. All in favor; motion carried.
moved by Meyer, seconded by Rainville
All in favor
M3Pilon made a motion to approve the bid from Fire Zone Fun; Meyer seconded. ... Four in favor; Schulz opposed. Motion carried.
moved by Pilon, seconded by Meyer
M4Meyer made a motion to approve the Draft Conceptual Frontage Road Layout, with the recommended change above; Scheffler seconded. All in favor; motion carried.
moved by Meyer, seconded by Scheffler
All in favor
M5Scheffler made a motion to approve sending the proposed amended ordinance to P&Z for public hearing; Schulz seconded. All in favor; motion carried.
moved by Scheffler, seconded by Schulz
All in favor
M6Pilon made a motion to approve the request by LeAnne Canner for a Lot Line Reconfiguration with the following conditions: 1. The site survey and proposed legal descriptions shall be reviewed and approved by the City Engineer prior to being filed and recorded with the Anoka County Recorder. 2. The site survey is revised to show existing and proposed lot lines in a more distinct manner and the parcel split from the Archambo property is combined with the Canner parcel so that the new lot has one parcel identification number. Rainville seconded Pilon's motion. All in favor; motion carried.
moved by Pilon, seconded by Rainville
All in favor
M7Meyer made a motion to approve Ordinance 2013-09, an ordinance amending chapter 11 of the Nowthen City Code to allow craft houses and bed and breakfast establishments as interim uses with the C-1 Commercial District and to establish definitions relating to various housing and overnight facilities, as amended; Rainville seconded. All in favor; motion carried.
moved by Meyer, seconded by Rainville
All in favor
M8Rainville made a motion to adopt Ordinance 2013-10, An Ordinance amending chapter 11 of the Nowthen City Code to allow chickens on lot sizes less than three (3) acres and to remove the requirement of a permit for temporary signs; Meyer seconded. All in favor; motion carried.
moved by Rainville, seconded by Meyer
All in favor
M9Meyer made a motion to have staff write a letter outlining any future agreements with Weiss will be affected by this breach of contract and that Mr. Weiss is still responsible for the balance owed; Schulz seconded. All in favor; motion carried.
moved by Meyer, seconded by Schulz
All in favor
M10Rainville made a motion to table this matter until March so staff can do further research; Pilon seconded. All in favor; motion carried.
moved by Rainville, seconded by Pilon
All in favor
M11Pilon made a motion to direct Shane Nelson to proceed with option 1 to construct a cul-de-sac on the south end of Birchwood Lane and work on obtaining the necessary easement deeds, including dedicating trail easements. If the homeowner is unwilling to dedicate the requested easements, the City will cancel the project. Meyer seconded the motion. Meyer seconded. All in favor; motion carried.
moved by Pilon, seconded by Meyer
All in favor
M12Pilon made a motion to send this and item 7.b. back to the Road and Bridge Committee with a plan and to check with LLRB.org; Scheffler seconded. All in favor; motion carried.
moved by Pilon, seconded by Scheffler
All in favor
M13Motion made by Pilon to send this back to Road and Bridge Committee with a plan; Scheffler seconded. All in favor; motion carried.
moved by Pilon, seconded by Scheffler
All in favor
M14Meyer made a motion to use Post a Bid to auction off the old trailer, with a $950 reserve; Schulz seconded. All in favor; motion carried.
moved by Meyer, seconded by Schulz
All in favor
M15Meyer made a motion to approve the Consent Agenda, as presented; Rainville seconded. All in favor; motion carried.
moved by Meyer, seconded by Rainville
All in favor
M16Rainville made a motion to table this matter until Meyer can obtain additional quotes, which include length above and below grade; Schulz seconded. All in favor; motion carried.
moved by Rainville, seconded by Schulz
All in favor
M17Scheffler made a motion that Council inform LaDoucer by December 23'd if they wish to attend the conference; Meyer seconded. All in favor; motion carried.
moved by Scheffler, seconded by Meyer
All in favor
M18Scheffler made a motion to hire Phillip Dahlheimer as a seasonal employee; Schulz seconded. All in favor; motion carried.
moved by Scheffler, seconded by Schulz
All in favor
M19Rainville made a motion to have staff check on the state tax exemption and state bid information and to appoint Pilon and Meyer to work with staff on the purchase of a washing machine for the fire station, for an amount not to exceed $7,000; Schulz seconded. All in favor; motion carried.
moved by Rainville, seconded by Schulz
All in favor
M20Rainville made a motion to adjourn the meeting 8:35 PM; Meyer seconded. All in favor; motion carried.
moved by Rainville, seconded by Meyer
All in favor
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
F1
General Revenue - Proposed Levy (collectable in 2014) in Resolution 2013-28
levy · Resolution 2013-28 levy components · FY 2014
$1,138,190
inflow
F2
Refunding GO levy component in Resolution 2013-28
levy · Resolution 2013-28 levy components · FY 2014
$50,875
inflow
F3
2011 & 2013 Certificates levy component in Resolution 2013-28
levy · Resolution 2013-28 levy components · FY 2014
$51,019
inflow
F4
GO Special Assessment levy component in Resolution 2013-28
levy · Resolution 2013-28 levy components · FY 2014
$2,668
inflow
F5
Total Tax Capacity & Market Based Levies in Resolution 2013-28
levy · Resolution 2013-28 levy components · FY 2014
$1,242,752
inflow
F6
Bid accepted for 1989 Fire Engine Truck from Fire Zone Fun
revenue · 1989 Fire Engine sale
$3,100
inflow
F7
Other sealed bid received for 1989 Fire Engine Truck (RF & DK Farms)
revenue · 1989 Fire Engine sale
$2,175
inflow
Council approval status: not yet on record.
F8
Fire station washing machine purchase authority: 'for an amount not to exceed $7,000'
expenditure · Fire station equipment
$7,000
outflow
F9
Reserve amount for auction of old trailer ('with a $950 reserve')
asset_value · Auction reserve
$950
unknown
F10
Engineer memo estimated cost for Birchwood Lane Option 1 cul-de-sac
estimate · Birchwood Lane options
$11,000
outflow
F11
Total for selected claims (claims #8470-8511) shown in Claims History for date range 11/18/2013 to 12/06/2013; approved via consent agenda
invoice · Audited bills total
$35,567.32
outflow
F12
Estimate for 'FURNISH AND INSTALL: 8 PIPE BALLARDS ...' at recycle building (discussed under cement posts quote; item was tabled)
estimate · Recycling center protection posts/ballards
$1,600
outflow
Council approval status: not yet on record.
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
Pilon stated that what the Council clarified at the City Council Workshop that 5-4-2 L does not does not supersede 5-4-3.
— Pilon
What this is about
Refers back to a prior City Council workshop clarification about how sections of the snowmobile ordinance relate (5-4-2 L vs 5-4-3).
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Technically, this isn't possible since the City Council has already approved the lot reconfiguration and variance for reducing Schake's lot size.
What this is about
Recalls that the City Council previously approved the Weiss lot reconfiguration/variance, which is why staff said it could not be withdrawn.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Every document and recording archived for this meeting.
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