Loading records…
Tuesday, November 13, 2018
Agenda
Not posted
What was on the agenda.
One-line summary
The Council certified the local election results, denied a reimbursement request for a 2015 CUP fee, approved the Peterson/Hollenbeck lot split and CUP and the Wood Duck Ponds plat items, approved routine claims and several resolutions, tabled the Fire Hall expansion quote and joining the Anoka County economic partnership, and ordered feasibility studies for multiple 2019 street projects during the workshop.
27 items as recorded in the packet and minutes.
0Local Election Canvassing Board (convene prior to regular meeting)
Resolution 2018-55 adopted; canvassing board adjourned.
1Call to Order / Pledge of Allegiance / Meeting Policy / Approve Agenda
Agenda approved with changes moving multiple consent items to discussion and adding council salary discussion.
2Sheriff's Report
Commander Heath gave a report; no action recorded.
3aFloor Item: Lee Stewart reimbursement request (CUP fees for second driveway, 19767 Tiger Street NW)
Council denied reimbursement request; applicant not present.
4aPlanning & Zoning: Peterson/Hollenbeck lot split & CUP (8335/8359 Viking Blvd)
Approved based on Planning & Zoning findings; discussion included building appearance treatment.
4bPlanning & Zoning: Wood Duck Ponds final plat approval & development agreement (Mark and Michelle Poce)
Approved; discussion clarified park dedication based on two new lots and staff would clean up documents.
4cPlanning & Zoning: Agreement to pay park and trail fees for Wood Duck Ponds
Agreement approved with assumption the fee is $2,500 (as stated in motion).
5Road and Bridge
No committee meeting the previous month.
6Park & Rec Committee
No committee meeting the previous month.
7aConsent Agenda: Approve minutes (10/09/18 regular and workshop)
Approved as part of consent motion.
7bConsent Agenda: Financial report—Treasurer’s report, claims #1033-1098, net distribution reports (Oct 15 & 29, 2018; Nov 8, 2018)
Moved from consent to discussion; approved by separate motion.
7cConsent Agenda: Resolution 2018-45 (Nowthen Alliance Church field use)
Approved as part of consent motion.
7dConsent Agenda: Resolution 2018-46 (revised volunteer waiver form)
Moved from consent to discussion; approved by separate motion.
7eConsent Agenda: Resolution 2018-47 (Structural Buildings quote—Fire Hall expansion $99,978)
Moved from consent to discussion; tabled for more detail (plans/site plan/architect signature question).
7fConsent Agenda: Resolution 2018-48 (final payment North Valley, Inc. $5,809.10—Pinnaker Estates road improvement)
Approved as part of consent motion.
7gConsent Agenda: Resolution 2018-49 (2019 tobacco licenses)
Approved as part of consent motion.
7hConsent Agenda: Resolution 2018-50 (assessing outstanding fees to certain property owners)
Approved as part of consent motion.
7iConsent Agenda: Resolution 2018-51 (authorize City Attorney to prepare fire service charges ordinance amendment)
Moved from consent to discussion; approved with direction to clean up document per council discussion.
7jConsent Agenda: Resolution 2018-52 (join Anoka County Economic Development Partnership)
Moved from consent to discussion; tabled until next meeting for clarification and invite county specialist.
7kConsent Agenda: Resolution 2018-53 (financial procedures and controls policy)
Moved from consent to discussion; approved by separate motion.
7lConsent Agenda: Resolution 2018-54 (Ordinance No. 2018-3 amending professional fees and escrows)
Approved as part of consent motion.
8aCouncil Items: City Administrator recruiting update / change membership of review committee
Council rescinded prior motion appointing Mayor Pilon and Paul Reighard to the review committee.
8bCouncil Items: Recycling Center employee follow-up
Council requested more scheduling information and to meet the individual; discussed winter plowing readiness and staff availability.
8cCouncil Items: 2019 Recycling grant application—mattress dumpster and building repairs
Authorized building sealing/repair work if Structural Buildings quote is less than $7,000.
8dCouncil Items: Leadership training for newly elected officials
Council discussed LMC training opportunities with councilmembers-elect.
9Introduction of New Items
Council authorized Councilor Rainville to meet with Administrator to discuss council salaries.
10Adjournment
Adjourned to workshop (minutes state workshop started directly after at 7:15 PM; separate workshop minutes show call to order at 8:16 pm).
What this meeting did about specific topics, organized by issue rather than by document.
Local election certification (Resolution 2018-55)
Before the regular meeting, the Council convened as the local election canvassing board, adopted Resolution 2018-55 certifying the results of the 11-06-18 local election, and adjourned the canvassing board.
Agenda: 0. Motions: M-2018-11-13-01. Speakers: Pilon.
Lee Stewart CUP fee reimbursement request (19767 Tiger Street NW)
The Council considered a request from Lee Stewart to be reimbursed for fees paid to process a CUP for a second driveway at 19767 Tiger Street NW. Mr. Stewart was not present, and the Council voted unanimously to deny the reimbursement request.
Agenda: 3a. Motions: M-2018-11-13-03. Speakers: Stewart.
Peterson/Hollenbeck lot split and CUP for storage facility (8335/8359 Viking Blvd)
The Council approved the Peterson/Hollenbeck lot split and CUP based on Planning and Zoning Commission findings. During discussion, Councilor Rainville asked about improving the building appearance by breaking up a large wall with brick treatment or similar; the applicant agreed and the Council felt an elevation with a small wainscot addressed the concern.
Agenda: 4a. Motions: M-2018-11-13-04. Speakers: Rainville, Peterson, Stockman.
Wood Duck Ponds (Poce) final plat, development agreement, and park/trail fees
The Council approved the final plat and development agreement for Wood Duck Ponds, with discussion clarifying that only two new lots were being created and that park dedication would be $5,000 ($2,500 per lot), and staff would clean up the documents accordingly. The Council also approved an agreement to pay park and trail fees for the plat, with the motion stating an assumption that the fee is $2,500.
Agenda: 4b, 4c. Motions: M-2018-11-13-05, M-2018-11-13-06. Speakers: Rainville, Stockman.
Fire Hall expansion quote (Structural Buildings)
The Council discussed Resolution 2018-47 approving a Structural Buildings quote for a 30' x 38' Fire Hall expansion for $99,978. Council members expressed discomfort proceeding without details such as plans and a site plan, and raised whether an architect signature would be required; the Council tabled the item until staff could provide the requested information.
Agenda: 7e. Motions: M-2018-11-13-12. Speakers: Rainville, Bettinger.
Recycling building repair authorization (quote threshold)
The Council discussed recycling grant-related improvements and a prior quote for modifications to prevent water issues at the recycling building. The Council directed the Administrator to work with staff to seal the building and to contact Structural Buildings about correcting it, authorizing the Administrator to move forward if the quote is less than $7,000.
Agenda: 8c. Motions: M-2018-11-13-09. Speakers: Pilon, Derus.
Treasurer’s report and audited claims #1033–#1098
After moving the financial report out of the consent agenda for discussion, the Council approved the Treasurer’s Report and claims #1033 through #1098, plus net distribution reports dated October 15th and 29th, 2018 and November 8th, 2018. During discussion, Councilor Rainville questioned why payroll distribution reports were not included in the packet, and the Administrator said they would be included next time.
Agenda: 7b. Motions: M-2018-11-13-10. Speakers: Rainville, Derus.
Anoka County Economic Development Partnership membership (Resolution 2018-52)
The Council discussed joining the Anoka County Economic Development Partnership and wanted clarification before joining. The Administrator said he would invite Jaquel Hajder to the next meeting, and the Council tabled the matter until the next meeting.
Agenda: 7j. Motions: M-2018-11-13-14. Speakers: Derus, Rainville.
2019 street projects feasibility studies and assessment policy (workshop)
During the workshop, City Engineer Shane Nelson reviewed proposed 2019 asphalt improvement projects, process/timelines, and assessment policy topics. The Council ordered feasibility studies for a list of streets and later approved a policy of 50% resident and 50% city assessment.
Motions: WS-2018-11-13-01, WS-2018-11-13-02. Speakers: Nelson, Rainville, Breyen, Bettinger.
Comp Plan joint session scheduling (workshop)
In the workshop, Planner Liz Stockman asked when the Council might want to discuss the Comp Plan, and the discussion included how to treat 2-acre units (zoning district vs. CUP process). The Council indicated a preference for a zoning district and set a special joint session with the Planning Commission for November 27, 2018 at 7:00.
Motions: WS-2018-11-13-03. Speakers: Stockman, Breyen, Rainville.
22 motions on the record. Split votes are highlighted.
M-2018-11-13-01Motion by Rainville, second by Breyen, to adopt Resolution 2018-55 A Resolution Certifying the Results of the 11-06-18 Local Election.
moved by Rainville, seconded by Breyen
Motion carried unanimously.
M-2018-11-13-02Motion by Rainville, second by Breyen, to approve the agenda as submitted, with the following changes: · Move consent items 7.b), 7.d), 7.e), 7.i), 7.b), 7.j) and 7.k) to Council discussion items · Add a discussion of Council salary to Council Items
moved by Rainville, seconded by Breyen
Motion carried unanimously.
M-2018-11-13-03Motion by Bettinger, second by Breyen, to deny Mr. Stewart's request for reimbursement of fees related to processing a CUP application for a second driveway at 19767 Tiger Street NW.
moved by Bettinger, seconded by Breyen
Motion carried unanimously
M-2018-11-13-04Motion by Breyen, second by Bettinger to approve the lot split and CUP, based on the findings of the Planning and Zoning Commission.
moved by Breyen, seconded by Bettinger
Motion carried unanimously.
M-2018-11-13-05Motion by Rainville, second by Breyen, to approve the final plat and development agreement, based on the finding by the Planning Commission.
moved by Rainville, seconded by Breyen
Motion carried unanimously.
M-2018-11-13-06Motion by Breyen, second by Bettinger, to approve the agreement to pay park and trail fees associated with the plat of Wood Duck Ponds, with the assumption that the fee is $2,500.
moved by Breyen, seconded by Bettinger
Motion carried unanimously.
M-2018-11-13-07Motion by Breyen, second by Rainville, to approve the following Consent items: a) Approve City Council Minutes of 10/09/18 Regular Meeting & 10/09/18 Work Shop b) Item moved to Council discussion c) Approve Resolution No. 2018-45 Approving Nowthen Alliance Church use of Softball & Soccer Fields & Add Use of Baseball Field for 14+ Year and Up. d) Item moved to Council discussion e) Approve Resolution 2018-48 Approve Final Payment to North Valley, Inc., in the amount of $5,809.10, for the Pinnaker Estates Road Improvement Project f) Approve Resolution 2018-49 Approval of 2019 Tobacco Licenses g) Approve Resolution 2018-50 Assessing Outstanding Fees to Certain Property Owners h) Item moved to Council discussion i) Item moved to Council discussion j) Item moved to Council discussion k) Approve Resolution 2018-54, Approving Ordinance No. 2018-3 Amending Section 1-2-2D 11, Regarding City Professional Fees and Escrows
moved by Breyen, seconded by Rainville
M-2018-11-13-08Moved by Mayor Pilon and seconded by Breyen to rescind the motion made at the October 09, 2018 meeting to appoint Mayor Pilon and Paul Reighard to the City Administrator review committee.
moved by Pilon, seconded by Breyen
Motion carried unanimously.
M-2018-11-13-09Motion by Pilon, second by Breyen, to direct the Administrator to work with staff to seal the recycling building and to contact Structural Buildings if they can still correct the building; if their quote is less than $7,000 Derus is authorized to move forward on the building improvement.
moved by Pilon, seconded by Breyen
Motion carried unanimously.
M-2018-11-13-10Motion by Rainville, second by Pilon, to approve Treasurer's Report, and claims #1033 through #1098, plus net distribution reports dated October 15th & 29th, 2018 and November 8th, 2018.
moved by Rainville, seconded by Pilon
Motion carried unanimously.
M-2018-11-13-11Motion by Rainville, second by Breyen, to approve Resolution 2018-46 approving a revised volunteer waiver form
moved by Rainville, seconded by Breyen
Motion carried unanimously
M-2018-11-13-12Motion by Breyen, second by Bettinger, to table until staff can provide information Council is looking for.
moved by Breyen, seconded by Bettinger
Motion carried unanimously.
M-2018-11-13-13Motion by Pilon, second by Breyen, to approve Resolution 2018-51, authorizing City Attorney to prepare fire service charges ordinance amendment provided the document is cleaned up, per the Council discussion.
moved by Pilon, seconded by Breyen
Motion carried unanimously.
M-2018-11-13-14Motion by Rainville, second by Breyen, to table the matter until next meeting.
moved by Rainville, seconded by Breyen
Motion carried unanimously.
M-2018-11-13-15Motion by Rainville, second by Breyen, approve Resolution 2018-53, Approving financial procedures and controls policy
moved by Rainville, seconded by Breyen
Motion carried unanimously
M-2018-11-13-16Motion by Rainville, second by Breyen, to authorize Councilor Rainville to meet with Admin Derus to discuss Council Salaries.
moved by Rainville, seconded by Breyen
Motion carried unanimously.
M-2018-11-13-17Motion by Breyen, second by Rainville, to adjourn the meeting to a Council Work Shop, which started directly after the regular meeting at 7:15 PM.
moved by Breyen, seconded by Rainville
Motion carried unanimously.
WS-2018-11-13-01Motion by Rainville, second by Breyen to order the Feasibility Studies for the projects proposed by Nelson, which included the following projects; OLD VIKING BOULEVARD, CSAH 5 TO TH 47; GARNET STREET (MILLER LAKE ESTATES); 210TH LANE, 210TH AVENUE, COBALT STREET (MEADOWS OF VERDE VALLEY); 194TH LANE / EASTON STREET / 195TH AVENUE AND DRISCOLL STREET (ROLLING HILLS): EBONY AND GARNET STREET; KRYPTON STREET; WATERCREST BLVD; HALAS STREET and JASPAR STREET
moved by Rainville, seconded by Breyen
Motion carried unanimously.
WS-2018-11-13-02Breyen made a motion and Bettinger seconded to have a policy of a 50% resident and 50% city assessment policy.
moved by Breyen, seconded by Bettinger
Motion carried unanimously,
WS-2018-11-13-03Motion by Breyen, second by Rainville, set a special joint session with the Planning Commission for Tuesday November 27, 2018 at 7:00.
moved by Breyen, seconded by Rainville
Motion carried unanimously.
WS-2018-11-13-04Motion by Rainville, second by, Pilon to combine the work session and regular meeting for December 11, 2018 and to cancel the work session on December 6, 2018.
moved by Rainville, seconded by Pilon
Motion carried unanimously.
WS-2018-11-13-05Motion by Rainville, second by, Pilon, to adjourn the Work Shop, at 10:03 PM.
moved by Rainville, seconded by Pilon
Motion carried unanimously.
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
F-01
Bid price for Structural Buildings quote for 30' x 38' Expansion to the Fire Hall (Resolution 2018-47), which was tabled.
contract
$99.978
outflow
F-02
Final payment to North Valley, Inc. for Pinnaker Estates Road Improvement Project (Resolution 2018-48) approved via consent agenda.
expenditure
$5,809.1
outflow
F-03
Total for selected claims #1033 through #1098 presented for approval with Treasurer’s Report.
invoice
$118,427.97
outflow
F-04
Authorization threshold for recycling building improvement quote; if Structural Buildings quote is less than $7,000, Administrator authorized to move forward.
estimate
$7,000
outflow
F-05
Annual tobacco license fee stated in Resolution 2018-49; licenses approved via consent agenda.
license · FY 2019
$125
inflow
F-06
Assessment amount for Shane Defeyter in Resolution 2018-50 (outstanding fee plus interest).
assessment
$217
inflow
F-07
Assessment amount for John Larson & Kathy Boyum in Resolution 2018-50 (outstanding fee plus interest).
assessment
$687
inflow
F-08
Assessment amount for Dan Larson in Resolution 2018-50 (outstanding fee plus interest).
assessment
$651
inflow
F-09
Park dedication fee per new lot discussed for Wood Duck Ponds ($2,500/lot).
fee
$2,500
inflow
F-10
Park dedication total discussed for Wood Duck Ponds based on two new lots.
fee
$5,000
inflow
F-11
Park and trail fee amount assumed in motion approving agreement (as stated in minutes).
fee
$2,500
inflow
F-12
Proposed voluntary financial contribution amount referenced in county memo attachment for the Anoka County Regional Economic Development Partnership.
fee · FY 2019
$261
outflow
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
Staff recommends the applicant not be reimbursed, since the application was made under the ordinance that existed at the time and the City accordingly processed it, with the applicant's expenses closely related to the City's actual cost.
What this is about
Interim administrator’s reference to the ordinance in effect when the 2015 CUP was processed, as context for denying reimbursement.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Regarding Park and Trail Fees, I was reminded at the Planning and Zoning Commission meeting last week that the City has, in the past, considered the number of existing developable lots owned by an applicant when calculating the park and trail development fees for a new project.
— Elizabeth Stockman
What this is about
Planner’s recollection of prior City practice used to adjust park and trail fees for the Poce (Wood Duck Ponds) project.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
On August 8th, 2017 I had asked and received approval from Council to move forward with obtaining a quote for expanding the current Fire Station located at 19800 Nowthen Blvd.
— Matt Kohner
What this is about
Fire Chief’s reference to a prior (Aug. 8, 2017) Council approval to obtain expansion quotes for the fire station.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Every document and recording archived for this meeting.
City Council Meeting — 2018-11-13CC Mtng Agenda and Packet - Reduced (2018-11-13)
Packet · 2018-11-13
107 pages
City Council Meeting — 2018 11-13 Minutes (2018-11-13)
Minutes · 2018-11-13
5 pages
City Council Workshop — 2018 11-13 Work Shop Minutes (2018-11-13)
Minutes · 2018-11-13
2 pages
The structured brief on this page is auto-generated and may need correction. The PDFs and the meeting recording remain the official record.