Agenda spine

14 items as recorded in the packet and minutes.

1. 1Call to Order; Pledge of Allegiance; Roll Call; Approve Agenda

   Call to order, Pledge of Allegiance, roll call, and agenda approval. The meeting was called to order, but the agenda-amendment motion received no second and no vote was taken before the meeting was adjourned.

   The meeting opened and roll was taken, but the agenda was not approved because the amendment motion had no second and no vote.

   • meeting adjournment
   • agenda amendment
   • public forum

   Discussion only
   p. 1↗Meeting City Council Meeting — Agenda (2025-04-29)1. Call to Order · Pledge of Allegiance . Roll Call · Approve Agendap. 1↗Meeting City Council Meeting — Minutes (2025-04-29)Mayor Hybben called the session to order at 6:00 p.m. The Pledge of Allegiance was recited by all in attendance. Roll call by Consultant Boyles. Present: Mayor Hybben, CM Breyen, CM Glaser, CM Swenson, and CM Rainville Absent: Interim City Administrator Johnsonp. 1↗Meeting City Council Meeting — Minutes (2025-04-29)MOTION BY CM GLASER, TO APPROVE AGENDA AS AMENDED WITH THE ADDITION OF H (INTERNET UPDATE) AND MOVING A, B, C & E TO NEW BUSINESS. DISCUSSION BY COUNCIL AS TO WHY THERE WAS NO PUBLIC FORUM SO MAYOR HYBBEN EXPLAINED THAT DUE TO TIME CONTRAINTS OF THE LARGE AGENDA THE PUBLIC FORUM WAS REMOVED. No one seconded the motion …

2. 2aApproval of April 8 and April 9, 2025 City Council Meeting Minutes

   Approval of April 8 and April 9, 2025 City Council meeting minutes.

   The consent agenda was not reached because the business meeting was disrupted and adjourned.

   • consent agenda
   • prior minutes

   No action
   p. 1↗Meeting City Council Meeting — Agenda (2025-04-29)a) Approval of April 8th, and April 9th, 2025, City Council Meeting Minutes.p. 1↗Meeting City Council Meeting — Minutes (2025-04-29)Residents disrupted the business meeting and the meeting was adjourned.

3. 2bApproval of Claims and March 2025 Treasurer's Report

   Approval of claims from April 2 to April 21 and the March 2025 Treasurer's Report.

   The consent agenda was not reached because the business meeting was disrupted and adjourned.

   • consent agenda
   • claims
   • treasurer report

   No action
   p. 1↗Meeting City Council Meeting — Agenda (2025-04-29)b) Approval of Claims from April 2 to April 21, and Treasurer's Report for March 2025.p. 1↗Meeting City Council Meeting — Minutes (2025-04-29)Residents disrupted the business meeting and the meeting was adjourned.

4. 2cResolution to Extend and Amend Consultant Boyles Contract

   Extension and amendment of Consultant Boyles's contract.

   The agenda-amendment motion would have moved this item to New Business, but no one seconded that motion and no vote was completed; the meeting then adjourned.

   • consultant contract
   • city administrator recruitment

   No action
   p. 1↗Meeting City Council Meeting — Agenda (2025-04-29)c) Approval of Resolution 2025-XX to Extend and Amend Consultant Boyles Contract.p. 1↗Meeting City Council Meeting — Minutes (2025-04-29)MOTION BY CM GLASER, TO APPROVE AGENDA AS AMENDED WITH THE ADDITION OF H (INTERNET UPDATE) AND MOVING A, B, C & E TO NEW BUSINESS.p. 1↗Meeting City Council Meeting — Minutes (2025-04-29)Residents disrupted the business meeting and the meeting was adjourned.

5. 2dResolution Accepting Buchholz Parcel for Residential Development

   Acceptance of a parcel for residential development for Buchholz.

   The consent agenda was not reached because the business meeting was disrupted and adjourned.

   • Buchholz parcel
   • residential development
   • consent agenda

   No action
   p. 1↗Meeting City Council Meeting — Agenda (2025-04-29)d) Approval of Resolution 2025-XX Accepting a Parcel for Residential Development for Buchholz.p. 1↗Meeting City Council Meeting — Minutes (2025-04-29)Residents disrupted the business meeting and the meeting was adjourned.

6. 2eResolution for Interim Administrator Johnson to Attend MMCI

   Authorization for Interim Administrator Johnson to attend MMCI May 5-9, 2025.

   The agenda-amendment motion would have moved this item to New Business, but no one seconded that motion and no vote was completed; the meeting then adjourned.

   • MMCI
   • training
   • hotel

   No action
   p. 1↗Meeting City Council Meeting — Agenda (2025-04-29)e) Approve Resolution for Interim Administrator Johnson to attend MMCI May 5-9, 2025.p. 1↗Meeting City Council Meeting — Minutes (2025-04-29)MOTION BY CM GLASER, TO APPROVE AGENDA AS AMENDED WITH THE ADDITION OF H (INTERNET UPDATE) AND MOVING A, B, C & E TO NEW BUSINESS.p. 1↗Meeting City Council Meeting — Minutes (2025-04-29)Residents disrupted the business meeting and the meeting was adjourned.

7. 2fKeep Newly Purchased Projector in Historic Town Hall

   Approval to keep the newly purchased projector in Historic Town Hall.

   The consent agenda was not reached because the business meeting was disrupted and adjourned.

   • projector
   • Historic Town Hall
   • consent agenda

   No action
   p. 1↗Meeting City Council Meeting — Agenda (2025-04-29)f) Approval to Keep the Newly Purchased Projector in Historic Town Hall.p. 1↗Meeting City Council Meeting — Minutes (2025-04-29)Residents disrupted the business meeting and the meeting was adjourned.

8. 2gGive Away Excess Three-Ring Binders

   Approval for staff to give away excess three-ring binders.

   The consent agenda was not reached because the business meeting was disrupted and adjourned.

   • three-ring binders
   • surplus supplies
   • consent agenda

   No action
   p. 1↗Meeting City Council Meeting — Agenda (2025-04-29)g) Approval for Staff to Give Away Excess Three Ring Binders.p. 1↗Meeting City Council Meeting — Minutes (2025-04-29)Residents disrupted the business meeting and the meeting was adjourned.

9. 3Rum River Consultants Presentation of Septic Compliance Tracking and Code Compliance Program

   Rum River Consultants presentation on septic compliance tracking and code compliance.

   The presentation was not reached because the meeting was adjourned at 6:08 p.m.

   • septic compliance
   • code compliance

   No action
   p. 1↗Meeting City Council Meeting — Agenda (2025-04-29)3. Rum River Consultants Presentation of Septic Compliance Tracking and Code Compliance Program.p. 1↗Meeting City Council Meeting — Minutes (2025-04-29)Residents disrupted the business meeting and the meeting was adjourned.

10. 4aOrdinance Refining Definition of Nuisance and Excess Services

    Consideration of an ordinance refining nuisance and excess-services provisions.

    The agenda-amendment motion would have moved this item, but no one seconded that motion and no vote was completed; the meeting then adjourned.

    • nuisance ordinance
    • excess services
    • law enforcement service calls

    No action
    p. 1↗Meeting City Council Meeting — Agenda (2025-04-29)a) Consider Approval of Ordinance 2025-XX Refining the Definition of Nuisance and Excess Services.p. 1↗Meeting City Council Meeting — Minutes (2025-04-29)MOTION BY CM GLASER, TO APPROVE AGENDA AS AMENDED WITH THE ADDITION OF H (INTERNET UPDATE) AND MOVING A, B, C & E TO NEW BUSINESS.p. 1↗Meeting City Council Meeting — Minutes (2025-04-29)Residents disrupted the business meeting and the meeting was adjourned.

11. 4bResolution Increasing Wage for Interim City Administrator Johnson

    Resolution increasing Interim City Administrator Johnson's wage for increased responsibilities.

    The agenda-amendment motion would have moved this item, but no one seconded that motion and no vote was completed; the meeting then adjourned.

    • Interim City Administrator wage
    • employee compensation

    No action
    p. 1↗Meeting City Council Meeting — Agenda (2025-04-29)b) Approval of Resolution 2025-XX Increase Wage for Increased Responsibilities for Interim City Administrator Johnson.p. 1↗Meeting City Council Meeting — Minutes (2025-04-29)MOTION BY CM GLASER, TO APPROVE AGENDA AS AMENDED WITH THE ADDITION OF H (INTERNET UPDATE) AND MOVING A, B, C & E TO NEW BUSINESS.p. 1↗Meeting City Council Meeting — Minutes (2025-04-29)Residents disrupted the business meeting and the meeting was adjourned.

12. 4cResolution Accepting Quote for Fertilizer and Herbicide

    Resolution accepting a quote for fertilizer and herbicide work.

    The agenda-amendment motion would have moved this item, but no one seconded that motion and no vote was completed; the meeting then adjourned.

    • fertilizer
    • herbicide
    • parks maintenance

    No action
    p. 1↗Meeting City Council Meeting — Agenda (2025-04-29)c) Approval of Resolution 2025-XX Accepting Quote for Fertilizer and Herbicide.p. 1↗Meeting City Council Meeting — Minutes (2025-04-29)MOTION BY CM GLASER, TO APPROVE AGENDA AS AMENDED WITH THE ADDITION OF H (INTERNET UPDATE) AND MOVING A, B, C & E TO NEW BUSINESS.p. 1↗Meeting City Council Meeting — Minutes (2025-04-29)Residents disrupted the business meeting and the meeting was adjourned.

13. 5Discuss and Finalize March 2025 Personnel Policy

    Discussion and finalization of the March 2025 Nowthen Personnel Policy with Couri and Ruppe attorneys.

    The personnel-policy discussion was not reached because the meeting was adjourned at 6:08 p.m.

    • personnel policy
    • Couri and Ruppe

    No action
    p. 1↗Meeting City Council Meeting — Agenda (2025-04-29)5. Discuss and Finalize Nowthen Personnel Policy Dated March 2025 with Couri and Ruppe Attorney's.p. 1↗Meeting City Council Meeting — Minutes (2025-04-29)Residents disrupted the business meeting and the meeting was adjourned.

14. 6Adjourn

    Adjournment.

    The minutes record an adjournment motion and state that the meeting adjourned at 6:08 p.m.

    • adjournment

    Approved
    p. 1↗Meeting City Council Meeting — Agenda (2025-04-29)6. Adjournp. 1↗Meeting City Council Meeting — Minutes (2025-04-29)MOTION TO ADJOURN BY CM RAINVILLE, SECONDED BY CM BREYEN. The meeting was adjourned at 6:08 p.m.

Issues addressed

What this meeting did about specific topics, organized by issue rather than by document.

• April 29 meeting disruption and early adjournment

  The meeting opened at 6:00 p.m. with all five council members present and Interim City Administrator Johnson absent. CM Glaser moved to amend the agenda by adding an internet update and moving several items to New Business, and council discussed why there was no public forum; the Mayor explained that the public forum had been removed because of the large agenda. The amendment motion died for lack of a second, residents disrupted the business meeting, and the council adjourned at 6:08 p.m.

  Agenda: 1, 6. Motions: M2025-04-29-01, M2025-04-29-02. Speakers: Mayor Hybben, CM Glaser, CM Rainville, CM Breyen, Consultant Boyles.

• Substantive April 29 agenda items not reached

  Because the meeting was disrupted and adjourned shortly after it began, the council did not vote on the consent agenda, Consultant Boyles's contract extension, the Buchholz parcel acceptance, the MMCI hotel authorization, the projector, the excess binders, the Rum River Consultants presentation, the nuisance/excess-services ordinance, Johnson's proposed wage increase, the fertilizer and herbicide quote, or the March 2025 personnel policy.

  Agenda: 2a, 2b, 2c, 2d, 2e, 2f, 2g, 3, 4a, 4b, 4c, 5.

Motions and votes

2 motions on the record. Split votes are highlighted.

• M2025-04-29-01MOTION BY CM GLASER, TO APPROVE AGENDA AS AMENDED WITH THE ADDITION OF H (INTERNET UPDATE) AND MOVING A, B, C & E TO NEW BUSINESS.

  moved by CM Glaser

  Failed

  No one seconded the motion and a vote was not completed.

  p. 1↗Meeting City Council Meeting — Minutes (2025-04-29)MOTION BY CM GLASER, TO APPROVE AGENDA AS AMENDED WITH THE ADDITION OF H (INTERNET UPDATE) AND MOVING A, B, C & E TO NEW BUSINESS. DISCUSSION BY COUNCIL AS TO WHY THERE WAS NO PUBLIC FORUM SO MAYOR HYBBEN EXPLAINED THAT DUE TO TIME CONTRAINTS OF THE LARGE AGENDA THE PUBLIC FORUM WAS REMOVED. No one seconded the motion …

• M2025-04-29-02MOTION TO ADJOURN BY CM RAINVILLE, SECONDED BY CM BREYEN.

  moved by CM Rainville, seconded by CM Breyen

  Passed

  The minutes do not record a vote tally, but state that the meeting was adjourned at 6:08 p.m.

  p. 1↗Meeting City Council Meeting — Minutes (2025-04-29)MOTION TO ADJOURN BY CM RAINVILLE, SECONDED BY CM BREYEN. The meeting was adjourned at 6:08 p.m.

Money discussed

Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.

• March 2025 checking account balance

  March 31, 2025 Treasurer's Report bank checking account balance.

  treasurer_report · Pine River State Bank Checking Acct. · FY 2025

  $205,735.52

  unknown

  Council approval status: not yet on record.

  p. 16↗Meeting City Council Meeting — Agenda Packet (2025-04-29)3/31/2025 Pine River State Bank Checking Acct. $205,735.52

• March 2025 PMA fixed-income CD balance

  March 31, 2025 Treasurer's Report fixed-income CD balance.

  treasurer_report · PMA Financial Network CD's Fixed Income · FY 2025

  $1,693,237.5

  unknown

  Council approval status: not yet on record.

  p. 16↗Meeting City Council Meeting — Agenda Packet (2025-04-29)3/31/2025 PMA Financial Network CD's Fixed Income $1,693,237.50

• March 2025 money market fund balance

  March 31, 2025 Treasurer's Report money market fund balance.

  treasurer_report · 4M, 4MP & GO Funds Money Market Fund · FY 2025

  $301,330.76

  unknown

  Council approval status: not yet on record.

  p. 16↗Meeting City Council Meeting — Agenda Packet (2025-04-29)3/31/2025 4M, 4MP & GO Funds Money Market Fund $0.00 $301,330.76

• March 2025 outstanding checks

  Outstanding checks shown on the March 31, 2025 Treasurer's Report.

  treasurer_report · YTD Outstanding Chks · FY 2025

  $189,596.28

  outflow

  Council approval status: not yet on record.

  p. 16↗Meeting City Council Meeting — Agenda Packet (2025-04-29)YTD Outstanding Chks $ (189,596.28)

• March 2025 adjusted bank total

  Adjusted bank total and Schedule 1 ending balance in the March 31, 2025 Treasurer's Report.

  treasurer_report · Adjusted Bank Total · FY 2025

  $2,010,707.5

  unknown

  Council approval status: not yet on record.

  p. 16↗Meeting City Council Meeting — Agenda Packet (2025-04-29)Adjusted Bank Total $2,010,707.50 SCHEDULE 1 Ending Balance: $ 2,010,707.50

• Boyles contract hourly rate

  Proposed extended Independent Contractor Agreement compensation for Francis Frederick Boyles III.

  contract · General Fund - Professional Services - 100-41420-310 · FY 2025

  $100

  outflow

  Council approval status: not yet on record.

  p. 19↗Meeting City Council Meeting — Agenda Packet (2025-04-29)City agrees to pay Contractor as a rate of $100 per hour for all professional services performed under this Agreement

• Boyles contract round-trip mileage reimbursement

  Proposed round-trip mileage reimbursement for Consultant Boyles under the extended agreement.

  reimbursement · mileage reimbursement · FY 2025

  $52

  outflow

  Council approval status: not yet on record.

  p. 20↗Meeting City Council Meeting — Agenda Packet (2025-04-29)Contractor will be reimbursed for mileage from Contractor's home to City offices at the rate of $52 per round trip.

• Buchholz/Kontz prior park dedication fee per lot

  Prior 2021 condition required a $2,500 park and trail dedication fee per lot for three new lots.

  fee · park dedication fee · FY 2021

  $2,500

  inflow

  Council approval status: not yet on record.

  p. 25↗Meeting City Council Meeting — Agenda Packet (2025-04-29)Condition 16 required that $2500 PER LOT (for the 3 new lots) shall be paid prior to the City signing final documents and before recording.

• Buchholz/Kontz total park dedication amount referenced

  The packet says City records showed only one $2,500 park dedication fee was paid instead of a total of $7,500.

  fee · park dedication fee · FY 2021

  $7,500

  inflow

  Council approval status: not yet on record.

  p. 25↗Meeting City Council Meeting — Agenda Packet (2025-04-29)City records indicate that only one park dedication fee of $2,500 was paid, rather than a total of $7,500.

• MMCI hotel nightly room rate

  Hotel room rate per night for Interim Administrator Johnson's MMCI stay.

  rate · 100-41420-439 Office Administration - Travel · FY 2025

  $114

  outflow

  Council approval status: not yet on record.

  PDF↗Meeting City Council Meeting — Agenda Packet (2025-04-29)Rate per night 04-May-2025 - 09-May-2025 114.00 USD

• MMCI hotel room-rate total

  Hotel room-rate total for Interim Administrator Johnson's MMCI stay.

  expenditure · 100-41420-439 Office Administration - Travel · FY 2025

  $570

  outflow

  Council approval status: not yet on record.

  PDF↗Meeting City Council Meeting — Agenda Packet (2025-04-29)Total for Stay per Room Rate 570.00 USD

• MMCI hotel taxes

  Hotel taxes for Interim Administrator Johnson's MMCI stay.

  expenditure · 100-41420-439 Office Administration - Travel · FY 2025

  $82.82

  outflow

  Council approval status: not yet on record.

  PDF↗Meeting City Council Meeting — Agenda Packet (2025-04-29)Taxes 82.82 USD

• MMCI hotel total price

  Total hotel price for Interim Administrator Johnson's MMCI stay.

  expenditure · 100-41420-439 Office Administration - Travel · FY 2025

  $652.82

  outflow

  Council approval status: not yet on record.

  PDF↗Meeting City Council Meeting — Agenda Packet (2025-04-29)Total price for Stay 652.82 USD

• Historic Town Hall projector actual purchase price

  Actual price paid for the projector after a prior higher quote.

  expenditure · Historic Town Hall projector · FY 2025

  $599

  outflow

  Council approval status: not yet on record.

  p. 37↗Meeting City Council Meeting — Agenda Packet (2025-04-29)The projector was purchased for $599 rather than the $849.99 that had been previously quoted.

• Historic Town Hall Epson projector quote

  Previously quoted Epson Pro Projector EX9240 price for Historic Town Hall.

  estimate · 100-41710-310 · FY 2025

  $849.99

  outflow

  Council approval status: not yet on record.

  p. 38↗Meeting City Council Meeting — Agenda Packet (2025-04-29)Option 2: Tools for Business, the Cities IT company also provided their recommendation which was the Epson Pro Projector model EX9240 which runs for $849.99.

• New Age Technologies projector-installation quote

  New Age Technologies quote for a ceiling-mounted Sony projector installation.

  estimate · 100-41710-310 · FY 2025

  $5,197

  outflow

  Council approval status: not yet on record.

  p. 38↗Meeting City Council Meeting — Agenda Packet (2025-04-29)The quote provided includes the ceiling-mounted installation for a Sony projector totaling $5,197.00.

• Estimated projector ceiling-installation add-on

  Estimated additional cost to install the projector in the ceiling.

  estimate · 100-41710-310 · FY 2025

  $900

  outflow

  Council approval status: not yet on record.

  p. 38↗Meeting City Council Meeting — Agenda Packet (2025-04-29)The City Council can then decide to pay New Age Technology, or another company, to install the projector into the ceiling. This would be an estimated additional $900.

• Interim Administrator existing hourly rate

  Existing hourly rate for Interim City Administrator Johnson before the proposed temporary increase.

  salary · 100-41420-101 - Office Administration - Full time earnings · FY 2025

  $39

  outflow

  Council approval status: not yet on record.

  p. 50↗Meeting City Council Meeting — Agenda Packet (2025-04-29)Humpal also suggested that the hourly rate would be more reflective of the responsibility level if it were $48.75 rather than the existing $39 per hour.

• Proposed Interim Administrator hourly rate

  Proposed hourly rate for Johnson while serving as Interim City Administrator.

  salary · 100-41420-101 - Office Administration - Full time earnings · FY 2025

  $48.75

  outflow

  Council approval status: not yet on record.

  p. 51↗Meeting City Council Meeting — Agenda Packet (2025-04-29)Motion, Second, and vote to increase Ms. Johnson's pay to $48.75 plus overtime effective 12/12/2024 and until she relinquishes the Interim City Administrator position.p. 54↗Meeting City Council Meeting — Agenda Packet (2025-04-29)Effective December 12, 2024, the wage of $48.75 per hour is hereby approved for Natalie Johnson while she serves as Interim City Administrator.

• Alternative Interim Administrator hourly rate in Humpal email

  Mike Humpal's email stated a temporary rate of $48.50 plus overtime, differing from the RCA's $48.75.

  salary · 100-41420-101 - Office Administration - Full time earnings · FY 2025

  $48.5

  outflow

  Council approval status: not yet on record.

  p. 52↗Meeting City Council Meeting — Agenda Packet (2025-04-29)Temporary Rate of pay 48.50 plus overtime.

• Current annualized wage at $39 per hour

  Current annualized wages at $39 per hour in the wage alternatives table.

  salary · 100-41420-101 - Office Administration - Full time earnings · FY 2025

  $81,120

  outflow

  Council approval status: not yet on record.

  p. 53↗Meeting City Council Meeting — Agenda Packet (2025-04-29)$ 81,120.00 $39 per hour x 2080 Full time without any OT Current

• Current year-to-date payroll for Johnson

  Current year-to-date payroll amount in the wage alternatives table.

  salary · 100-41420-101 - Office Administration - Full time earnings · FY 2025

  $21,461.36

  outflow

  Council approval status: not yet on record.

  p. 53↗Meeting City Council Meeting — Agenda Packet (2025-04-29)$ 21,461.36 $39 with overtime what I have made so far. Current YTD

• RCA proposal annualized wage at $48.75 per hour

  Annualized RCA proposal at $48.75 per hour plus overtime in the wage alternatives table.

  salary · 100-41420-101 - Office Administration - Full time earnings · FY 2025

  $101,400

  outflow

  Council approval status: not yet on record.

  p. 53↗Meeting City Council Meeting — Agenda Packet (2025-04-29)$ 101,400.00 $48.75 per hour plus OT $101,404 / 26 pay periods RCA Proposal

• RCA proposal overtime hourly wage

  Overtime wage shown for the RCA proposal.

  salary · 100-41420-101 - Office Administration - Full time earnings · FY 2025

  $73.13

  outflow

  Council approval status: not yet on record.

  p. 53↗Meeting City Council Meeting — Agenda Packet (2025-04-29)$ 6,563.42 OT wage = $73.13

• RCA proposal year-to-date comparison amount

  Amount Johnson would have made so far under the RCA proposal.

  salary · 100-41420-101 - Office Administration - Full time earnings · FY 2025

  $26,063.42

  outflow

  Council approval status: not yet on record.

  p. 53↗Meeting City Council Meeting — Agenda Packet (2025-04-29)$ 26,063.42 would have made this so far

• Alternative $53 hourly annual salary

  Alternative salary proposal at $53 per hour.

  salary · 100-41420-101 - Office Administration - Full time earnings · FY 2025

  $110,240

  outflow

  Council approval status: not yet on record.

  p. 53↗Meeting City Council Meeting — Agenda Packet (2025-04-29)$ 110,240.00 $53 per hour x 2080 Salary Proposed

• Possible $60 hourly annual salary option

  Possible salary option at $60 per hour with no overtime.

  salary · 100-41420-101 - Office Administration - Full time earnings · FY 2025

  $124,800

  outflow

  Council approval status: not yet on record.

  p. 53↗Meeting City Council Meeting — Agenda Packet (2025-04-29)$ 124,800.00 $60 per hour x 2080 no overtime $124,800 / 26 pay periods Possible Option

• Complete Grounds Maintenance full quote

  Complete Grounds Maintenance total if all four quoted areas received all recommended applications.

  contract · parks and city turf herbicide/fertilizer · FY 2025

  $8,644

  outflow

  Council approval status: not yet on record.

  p. 55↗Meeting City Council Meeting — Agenda Packet (2025-04-29)If the Complete Grounds Maintenance quote is accepted, the total cost will be $8,644.p. 56↗Meeting City Council Meeting — Agenda Packet (2025-04-29)Total $8,644.00

• Best Outdoor Services full quote

  Best Outdoor Services total quote for turf fertilization and weed control.

  contract · parks and city turf herbicide/fertilizer · FY 2025

  $8,545

  outflow

  Council approval status: not yet on record.

  p. 55↗Meeting City Council Meeting — Agenda Packet (2025-04-29)If the complete Best Outdoor Services were accepted, then $8545 would be the total cost.p. 57↗Meeting City Council Meeting — Agenda Packet (2025-04-29)Quote #1215 Sent on Apr 22, 2025 Total $8,545.00

• 2025 fertilizer and herbicide parks budget

  Budgeted 2025 amount for fertilizer and herbicide for the parks.

  budget · 2025 budget for fertilizer and herbicide for parks · FY 2025

  $6,500

  outflow

  Council approval status: not yet on record.

  p. 55↗Meeting City Council Meeting — Agenda Packet (2025-04-29)The 2025 budget contains a total of $6,500 for fertilizer and herbicide for the Parks.

• Recommended field applications cost

  Recommended four applications for the softball and baseball fields.

  contract · baseball and softball fields · FY 2025

  $5,784

  outflow

  Council approval status: not yet on record.

  p. 55↗Meeting City Council Meeting — Agenda Packet (2025-04-29)staff recommends four applications both for the softball and baseball fields ($5,784) and one application each for area 2 and 4 ($715.)

• Recommended area 2 and area 4 applications cost

  Recommended one application each for area 2 and area 4.

  contract · park area and city office areas · FY 2025

  $715

  outflow

  Council approval status: not yet on record.

  p. 55↗Meeting City Council Meeting — Agenda Packet (2025-04-29)staff recommends four applications both for the softball and baseball fields ($5,784) and one application each for area 2 and 4 ($715.)

• Recommended Complete Grounds Maintenance not-to-exceed cost

  Recommended not-to-exceed annual cost for selected herbicide/fertilizer applications.

  contract · Complete Grounds Maintenance Inc. · FY 2025

  $6,499

  outflow

  Council approval status: not yet on record.

  p. 55↗Meeting City Council Meeting — Agenda Packet (2025-04-29)The total annual cost would be $6499.p. 64↗Meeting City Council Meeting — Agenda Packet (2025-04-29)The total cost is not to exceed $6,499.

• Fertilizer/herbicide parks funding share

  Proposed funding source share for parks repairs and maintenance.

  budget · Parks Repairs and Maintenance - 100-45202-404 · FY 2025

  $6,291

  outflow

  Council approval status: not yet on record.

  p. 55↗Meeting City Council Meeting — Agenda Packet (2025-04-29)SOURCE OF FUNDING: Parks Repairs and Maintenance - 100-45202-404 - $6291 General Government Repairs and Maintenance - 100-41710-404 - $208 for City Office

• Fertilizer/herbicide City Office funding share

  Proposed funding source share for City Office turf treatment.

  budget · General Government Repairs and Maintenance - 100-41710-404 · FY 2025

  $208

  outflow

  Council approval status: not yet on record.

  p. 55↗Meeting City Council Meeting — Agenda Packet (2025-04-29)SOURCE OF FUNDING: Parks Repairs and Maintenance - 100-45202-404 - $6291 General Government Repairs and Maintenance - 100-41710-404 - $208 for City Office

• Complete Grounds area 1 softball field line total

  Complete Grounds Maintenance proposal line total for map area 1, softball field.

  contract · Complete Grounds Maintenance area 1 softball field · FY 2025

  $2,588

  outflow

  Council approval status: not yet on record.

  p. 56↗Meeting City Council Meeting — Agenda Packet (2025-04-29)this price is per application to treat map area #1 with broadleaf herbicide and apply an application of turf fertilizer Softball field. 647.00 2,588.00

• Complete Grounds area 2 park line total

  Complete Grounds Maintenance proposal line total for map area 2, park areas.

  contract · Complete Grounds Maintenance area 2 park areas · FY 2025

  $2,028

  outflow

  Council approval status: not yet on record.

  p. 56↗Meeting City Council Meeting — Agenda Packet (2025-04-29)this price is per application to treat map area #2 with broadleaf herbicide and apply an application of turf fertilizer Park areas 4 507.00 2,028.00

• Complete Grounds area 3 baseball line total

  Complete Grounds Maintenance proposal line total for map area 3, baseball diamond.

  contract · Complete Grounds Maintenance area 3 baseball diamond · FY 2025

  $3,196

  outflow

  Council approval status: not yet on record.

  p. 56↗Meeting City Council Meeting — Agenda Packet (2025-04-29)this price is per application to treat map area #3 with broadleaf herbicide and apply an application of turf fertilizer Baseball 4 Diamond 799.00 3,196.00

• Complete Grounds area 4 City Office line total

  Complete Grounds Maintenance proposal line total for map area 4, City Office.

  contract · Complete Grounds Maintenance area 4 city office · FY 2025

  $832

  outflow

  Council approval status: not yet on record.

  p. 56↗Meeting City Council Meeting — Agenda Packet (2025-04-29)this price is per application to treat map area #4 with broadleaf herbicide and apply an application of turf fertilizer City office 4 208.00 832.00

• Best Outdoor Services area 1 line total

  Best Outdoor Services quote line total for area 1.

  contract · Best Outdoor Services area 1 · FY 2025

  $2,370

  outflow

  Council approval status: not yet on record.

  p. 57↗Meeting City Council Meeting — Agenda Packet (2025-04-29)Area 1 £ E. Turf fertilization & weed control ( 5 Total Applications ) ... $2,370.00 $2,370.00

• Best Outdoor Services area 2 line total

  Best Outdoor Services quote line total for area 2.

  contract · Best Outdoor Services area 2 · FY 2025

  $2,015

  outflow

  Council approval status: not yet on record.

  p. 58↗Meeting City Council Meeting — Agenda Packet (2025-04-29)Area 2 E. Turf fertilization & weed control ( 5 Total Applications ) ... $2,015.00 $2,015.00

• Best Outdoor Services area 3 line total

  Best Outdoor Services quote line total for area 3.

  contract · Best Outdoor Services area 3 · FY 2025

  $3,290

  outflow

  Council approval status: not yet on record.

  p. 58↗Meeting City Council Meeting — Agenda Packet (2025-04-29)Area 3 E. Turf fertilization & weed control ( 5 Total Applications ) ... $3,290.00 $3,290.00

• Best Outdoor Services area 4 line total

  Best Outdoor Services quote line total for area 4.

  contract · Best Outdoor Services area 4 · FY 2025

  $870

  outflow

  Council approval status: not yet on record.

  p. 59↗Meeting City Council Meeting — Agenda Packet (2025-04-29)Area 4 E. Turf fertilization & weed control ( 5 Total Applications ) ... $870.00 $870.00

Memory cues and prior history

When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.

• This property was part of a minor subdivision of property that occurred in 2021. At that time, the property in question was supposed to remain agricultural and not be used for residential purposes. The 2021 resolution that was recorded included a number of items that were to be done but that do not appear to have been completed.

  — City Planner Nash

  What this is about
  Prior 2021 Buchholz/Kontz minor subdivision conditions, including Parcel C buildability and park dedication, were cited as background for the Buchholz residential-development acceptance item.

  p. 25↗Meeting City Council Meeting — Agenda Packet (2025-04-29)This property was part of a minor subdivision of property that occurred in 2021. At that time, the property in question was supposed to remain agricultural and not be used for residential purposes. The 2021 resolution that was recorded included a number of items that were to be done but that do not appear to have been …

  Related history

  The records I searched do not contain the 2021 Buchholz/Kontz minor subdivision resolution or a prior decision specifically addressing Parcel C’s buildability, an agricultural-only restriction, or unfinished conditions such as park dedication. Based on these search results, I cannot confirm the details of the 2021 approval or whether the listed conditions were completed. The closest related records are later, general minor-subdivision materials. At the February 24, 2026 and March 10, 2026 meetings, packets included a proposed ordinance amendment clarifying that minor subdivisions must comply with zoning and subdivision requirements, may require a development agreement to ensure conditions of approval, and must comply with park dedication regulations. Those records support the general point that minor subdivisions can carry conditions, including park dedication, but they do not document the specific 2021 Buchholz/Kontz conditions being recalled.

  • ·Dec 23, 2025<!-- PageBreak --> <!-- PageNumber="17" --> DECISION: Based on the foregoing information and applicable ordinances, the
  • ·Feb 24, 2026## 10-9-3:MINOR SUBDIVISIONS: ### A. GENERAL REQUIREMENTS 1\. Criteria. A subdivision resulting in the creation of not m
  • ·Mar 10, 2026### A. GENERAL REQUIREMENTS 1\. Criteria. A subdivision resulting in the creation of not more than one additional lot, t
  • ·Mar 10, 2026<!-- PageBreak --> <!-- PageNumber="300" --> # Collaborative Planning, LLC ## Memorandum <table> <tr> <td>To:</td> <td>P
  • ·Feb 24, 2026<!-- PageBreak --> <!-- PageNumber="116" --> #### Collaborative Planning, LLC ##### Memorandum <table> <tr> <td>To:</td>

• Interim Administrator Johnson has been previously approved on April 8, 2025, to attend the Minnesota Municipal Clerks Institute (MMCI) conference from May 5-9, 2025. However, according to the 2021 Personnel Policy, “ ... Lodging expenses will not be reimbursed for activities held within the Twin Cities Metropolitan Area or within a 75-mile radius of the City of Nowthen, unless it is determined to be financially feasible and approved by the City Council, prior to travel."

  — Interim Administrator Johnson

  What this is about
  Prior approval for Johnson to attend the MMCI conference and the 2021 personnel policy lodging rule were cited for the hotel-stay request.

  p. 35↗Meeting City Council Meeting — Agenda Packet (2025-04-29)Interim Administrator Johnson has been previously approved on April 8, 2025, to attend the Minnesota Municipal Clerks Institute (MMCI) conference from May 5-9, 2025. However, according to the 2021 Personnel Policy, “ ... Lodging expenses will not be reimbursed for activities held within the Twin Cities Metropolitan Are…

  Related history

  The records I searched do not contain the April 8, 2025 approval for Interim Administrator Johnson to attend the Minnesota Municipal Clerks Institute conference, nor do they show a recorded vote or dollar amount for that prior approval. The only partial match found is in the April 14, 2026 meeting packet, which references the Minnesota Municipal Clerks Institute as part of a staff advancement requirement: “Begin the Minnesota Municipal Clerks Institute (MMCI) and complete Year 1.” The search results also did not include the 2021 Personnel Policy lodging-reimbursement language or any prior council determination approving lodging within 75 miles of Nowthen.

  • ·Dec 23, 2025<!-- PageBreak --> <!-- PageNumber="17" --> DECISION: Based on the foregoing information and applicable ordinances, the
  • ·Apr 14, 2026#### Step 4 | $32.25/hr - Requirements for Advancement · Complete Minnesota election-administration training and success
  • ·May 12, 2026<!-- PageBreak --> <!-- PageNumber="74" --> required or authorized by law or court rule in connection with any civil, cr
  • ·Apr 14, 2026<!-- PageBreak --> <!-- PageNumber="151" --> 6\. The approved total outdoor cultivation area shall not exceed 7000 squar
  • ·Mar 24, 2026<!-- PageBreak --> <!-- PageNumber="14" --> 5\. No extraction, production, or retail endorsements have been issued by th

• On March 27, 2025, the City Council approved Resolution 2025-26 Approving the purchase of a new projector for historic town hall. The projector was purchased for $599 rather than the $849.99 that had been previously quoted.

  — Administrative Assistant Stoeckel

  What this is about
  The projector item referred back to the council's March 27, 2025 approval of Resolution 2025-26 and the prior projector quote.

  p. 37↗Meeting City Council Meeting — Agenda Packet (2025-04-29)On March 27, 2025, the City Council approved Resolution 2025-26 Approving the purchase of a new projector for historic town hall. The projector was purchased for $599 rather than the $849.99 that had been previously quoted.

  Related history

  The records provided in this search do not contain the March 27, 2025 City Council minutes, Resolution 2025-26, or the earlier projector quote. They therefore do not confirm the prior approval or the quoted $849.99 amount referenced by Administrative Assistant Stoeckel. The search results are mostly 2026 packets and minutes involving unrelated consent agenda items, development applications, and equipment purchases. One result lists Historic Townhall as the meeting location, but none mention a projector purchase for Historic Town Hall.

  • ·Apr 14, 2026## 2. Public Forum Mayor Hybben opened the Public Forum, however there was no one signed up, and the public forum was pr
  • ·Mar 10, 2026## 3. Consent Agenda The Consent Agenda was approved, which included: · Approval of January 13, 2026, City Council Meeti
  • ·Mar 10, 2026# RESOLUTION No. 2026-XX ## A RESOLUTION ADDING CITY CODE ASSIGNMENT TO ORDINANCE 2025-01 WHEREAS, On February 11, 2025,
  • ·Apr 14, 2026### Development Applications in Review Palomino Estates -- Kyle Roessler - 20930 St. Francis Blvd. · An application for
  • ·Mar 10, 2026## A RESOLUTION APPROVING A DEVELOPMENT AGREEMENT FOR A DEVELOPMENT KNOWN AS K LAND DEVELOPMENT WHEREAS, K Land Developm

• This is the third time that this agenda item has been shared with the City Council. The first time it was removed to determine if an interim employee who would be salaried can receive overtime if occupying a temporary position.

  — Consultant Boyles

  What this is about
  The Johnson wage-increase item referred to prior meetings where the item had been removed or delayed.

  p. 50↗Meeting City Council Meeting — Agenda Packet (2025-04-29)This is the third time that this agenda item has been shared with the City Council. The first time it was removed to determine if an interim employee who would be salaried can receive overtime if occupying a temporary position.

  Related history

  The records searched do not contain a prior decision or minutes entry matching Consultant Boyles’s recollection that the Johnson wage-increase item had previously been removed from an agenda to determine whether a salaried interim employee in a temporary position could receive overtime. The closest related record is in the April 14, 2026 meeting packet, which notes under “Municipal Services and Operations” that an employee wage study was being prepared for 2027 and that Council Member Swenson planned to meet with City Clerk Johnson within a week. That entry reflects discussion of wages generally, but it does not show a formal vote, removal, or delay of the specific Johnson wage-increase item.

  • ·Apr 14, 2026## 9. Clerk's Update City Clerk Natalie Johnson reported that Miss Riley had returned, and is filling in while another e
  • ·Mar 10, 2026Council may also appoint a council liaison who shall be a non-voting member who is not counted for quorum purposes. B. T
  • ·Feb 10, 2026<!-- PageBreak --> <!-- PageNumber="33" --> ### SECTION 11. AGENDA AND DEADLINE FOR AGENDA A. Purpose. The agenda of a P
  • ·May 12, 2026## 9. Clerk's Update City Clerk Natalie Johnson reported that Miss Riley had returned, and is filling in while another e
  • ·Mar 10, 2026## RE: Quarterly Update regarding Recycling Center Mr. Mayor and Council Members, After conversations with Recycling Lia

• A resolution is attached that would approve the new Personnel Policy and retract any other personnel policy, including those from 2013, 2019,2021, and 2022.

  — Interim City Administrator Johnson

  What this is about
  The personnel-policy item referred to past personnel policies that the proposed March 2025 policy would supersede or retract.

  p. 66↗Meeting City Council Meeting — Agenda Packet (2025-04-29)A resolution is attached that would approve the new Personnel Policy and retract any other personnel policy, including those from 2013, 2019,2021, and 2022.

  Related history

  The records searched do not include the March 2025 personnel-policy resolution or the earlier 2013, 2019, 2021, and 2022 personnel policies it was said to retract, so I cannot confirm from these results exactly when those prior policies were adopted or amended. The records do show later related personnel-policy updates. At the February 10, 2026 meeting, Council approved Resolution 2026-12 updating the Personnel Policy and City Council Policy to add a complaint policy; the motion carried. The packet explains this was prompted by a recent complaint and the discovery that the personnel policy referenced a complaint process that did not yet exist. The March 10, 2026 agenda/packet also included a resolution to repeal and replace the drug policy portion of the Personnel Policy with separate DOT and non-DOT drug and alcohol policies, but the search results provided show the agenda and draft resolution, not a recorded final vote.

  • ·Feb 10, 2026COUNCIL MEMBERS RAINVILLE, SWENSON, GLASER, BREYEN, AND MAYOR HYBBEN. MOTION CARRIED <!-- PageBreak --> <!-- PageNumber=
  • ·Mar 10, 2026CITY OF NOWTHEN </figure> Council Meeting Location: Historic Townhall 19800 Nowthen Blvd NW Nowthen MN, 55330 ## RESOLUT
  • ·Mar 10, 2026<!-- PageBreak --> <!-- PageNumber="62" --> ## City of Nowthen, Minnesota Drug and Alcohol Testing for Commercial Driver
  • ·Apr 14, 2026COVERAGES CERTIFICATE NUMBER: 20260408151014521 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTE
  • ·Mar 10, 2026<!-- PageBreak --> <!-- PageNumber="46" --> ## City of Nowthen, Minnesota Drug, Alcohol and Cannabis Testing and Drug-Fr

• Name Brand Storage is our single largest example of ordinance violations with an excess of three dozen calls for service in the last three years. A second example is Bar None with a large number of tenants assaulting one another, damaging the property of others and consuming large amounts of the sheriff's time in violent pursuits.

  — City Attorney's Ruppe and Allseits

  What this is about
  The nuisance ordinance background referenced recent service-call history at Name Brand Storage and Bar None as reasons for the proposed excess-services ordinance.

  p. 42↗Meeting City Council Meeting — Agenda Packet (2025-04-29)Name Brand Storage is our single largest example of ordinance violations with an excess of three dozen calls for service in the last three years. A second example is Bar None with a large number of tenants assaulting one another, damaging the property of others and consuming large amounts of the sheriff's time in viole…

  Related history

  The records searched show a partial match for the Bar None portion of the recollection. In the packet for the January 13, 2026 meeting, sheriff’s/arrest data for 2025 showed 159 total Nowthen arrests, 119 of them at Bar None and 40 elsewhere. The same chart broke the Bar None arrests down by type, including 51 assaults, 23 obstruction/disorderly cases, 14 rioting cases, 12 thefts, 10 damage-to-property cases, 3 robberies, and 6 miscellaneous offenses. The records also show Bar None was before the city again in the April 28, 2026 packet in connection with land-use approvals for its residential treatment facility, including a description of its licensed 40-resident children’s residential facility and its program operations. However, the search results provided do not include a formal vote on an excess-services or nuisance ordinance, and they do not include the referenced Name Brand Storage service-call history or a prior decision specifically naming Name Brand Storage as the largest example.

  • ·Apr 28, 2026<!-- PageBreak --> <!-- PageNumber="57" --> 5\. The use of the Property has now been changed to programs for the residen
  • ·Apr 28, 2026<!-- PageBreak --> <!-- PageNumber="42" --> Bar None April 23, 2026 The Applicant states in their Application that they
  • ·Apr 14, 2026# Minnesota Adult-Use Cannabis: Inventory Control, Storage, and Diversion Prevention Standard Operating Procedure (SOP)
  • ·Apr 14, 2026<!-- PageBreak --> <!-- PageNumber="185" --> Describe specific procedures for how your business will ensure proper desig
  • ·Mar 24, 2026### Minnesota Adult-Use Cannabis: Inventory Control, Storage, and Diversion Prevention Standard Operating Procedure (SOP

Sources

Every document and recording archived for this meeting.

• Document

  Meeting City Council Meeting — Minutes (2025-04-29)

  Minutes · 2025-04-29

  2 pages

  ↗
• Document

  Meeting City Council Meeting — Agenda (2025-04-29)

  Agenda · 2025-04-29

  1 pages

  ↗
• Document

  Meeting City Council Meeting — Agenda Packet (2025-04-29)

  Packet · 2025-04-29

  138 pages

  ↗