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Thursday, June 7, 2018
Agenda
Not posted
What was on the agenda.
Packet
Not posted
The supporting materials council reviewed.
One-line summary
At this workshop, the council previewed several Planning and Zoning items for the next regular meeting, worked through Leyendecker vehicle-storage conditions, reviewed code enforcement, discussed Finisher Lake Estates bids and assessments, road planning, finances, liquor-license documentation, the Farmers Market budget, and the long-range park and trail plan.
13 items as recorded in the packet and minutes.
A1Pinafore length discussion
Opening note that Shayne was not present and asked to postpone the Pinafore length discussion until he arrived.
minutes not available in this bundle; transcript shows the discussion was postponed until Shayne arrived
A2Property split, conditional use permit, and variance request for access to a city street
Planning and zoning item for a property split, conditional use permit, and variance request involving access to a city street.
minutes not available in this bundle; transcript shows staff recommended tabling the item for the Tuesday council meeting while the applicant and neighbors worked on street access
A3Jim Klemmer variance to allow deviation from required setbacks
Planning and zoning item for Jim Klemmer's setback variance request for a pole barn.
minutes not available in this bundle; transcript shows the council expected to vote on Tuesday after receiving a neighbor note of no concern
A4Leyendecker interim use permit and CUP revocation
Planning and zoning item for a Leyendecker interim use permit and revocation of a conditional use permit, with extended discussion of vehicle storage, inoperable vehicles, runoff, and conditions.
minutes not available in this bundle; transcript shows consensus to revise permit language before the Tuesday vote
A5Code enforcement update
Code enforcement update covering several properties, including old foundations, trailers, vehicles, debris, building issues, lighting, fences, and follow-up procedures.
minutes not available in this bundle; transcript shows discussion only and requests for follow-up information by the next council meeting
A6Finisher Lake Estates improvement bids and assessment roll
Engineer report on the Finisher Lake Estates improvement bids and assessment roll.
minutes not available in this bundle; transcript shows the engineer recommended accepting North Valley's low bid at the Tuesday meeting and described the upcoming assessment hearing
A72019 road and bridge recommendation and five-year road plan
Road and bridge recommendation for 2019 projects and the five-year road plan, including Miller Lake Estates, Prairie Brook Estates, Krypton, Rogers Lake, 213th, and other patching needs.
minutes not available in this bundle; transcript shows discussion of a tentative plan, patching priorities, and possible quotes
A8Engineer comments on Eagle Street culverts and trail costs
Engineer discussion of possible Eagle Street culvert repairs and general trail-construction cost information.
minutes not available in this bundle; transcript shows the council allowed the engineer to discuss a possible quote and received trail cost information
A9Finance report and audited bills
Finance report discussion, including treasurer's report, audited bills, and questions about door-repair claims and building accessibility.
minutes not available in this bundle; transcript shows questions for staff follow-up
A10RCA 1.3 temporary liquor licenses
RCA 1.3 on two temporary liquor licenses, including the Ramsey Lions request for beer and wine sales at the threshing show and the Lakeside Cabins car show.
minutes not available in this bundle; transcript shows concerns about missing applications, nonprofit sponsorship, and containment of alcohol sales areas
A11RCA 1.4 liquor-license supporting documents and background checks
RCA 1.4 discussion of liquor-license supporting documents, ordinance references, and background checks.
minutes not available in this bundle; transcript shows the council wanted applications and background-check documentation included
A12RCA 1.5 Farmers Market budget
RCA 1.5 Farmers Market budget request, including revised background, funding, expenses, sign placement, and late-submission concerns.
minutes not available in this bundle; transcript shows discussion of the revised budget, sign permissions, and why the item was time-sensitive despite late submission
A13Park and trail plan
Park and trail plan discussion about whether mapped trail corridors should remain in the plan, whether they imply construction obligations, and whether the Park Committee should focus on realistic short-term priorities.
minutes not available in this bundle; transcript shows one council member wanted the item removed from consent for a separate vote and others described the map as a long-range planning tool
What this meeting did about specific topics, organized by issue rather than by document.
Pinafore length discussion
The workshop opened with a request to delay the Pinafore length discussion because Shayne was not yet present and expected to arrive later in the evening. No final action is documented in this bundle because minutes were not provided.
Agenda: A1. Speakers: Shayne.
Ute property access and variance request
The council discussed a property split, conditional use permit, and variance problem tied to the applicant's lack of 66-foot access to a city street. Staff said the cleaner solution would be for the applicant to work with neighboring property owners to obtain proper access, and the council discussed having staff and the planner help document a solution before the item came back for a Tuesday vote.
Agenda: A2. Speakers: mr. Garre, Liz, Mr. UT.
Klemmer pole barn setback variance
The council reviewed the Klemmer variance request for a pole barn setback deviation and heard a neighbor letter stating no objection to the pole barn location or distance from the road. The item was positioned for a Tuesday vote, but this bundle contains no minutes showing the final action.
Agenda: A3. Speakers: mr. klimer, Glen and Tiffany Ashfaq.
Leyendecker interim use permit and vehicle-storage conditions
The council spent substantial time on the Leyendecker interim use permit, especially whether stored, unlicensed, or inoperable vehicles could leak fluids into runoff. Members discussed MPCA and county roles, limits on inoperable vehicles, absorbent materials such as cardboard or pads under vehicles with leak potential, and revised nuisance language. Staff was asked to clean up the conditions before the Tuesday vote.
Agenda: A4. Speakers: planner Stockman, Mister Leyendecker, Councilmember Bettinger, Councilmember Rainey, Liz.
Planning and Zoning training
During the Leyendecker discussion, council members said many of the questions should have been worked through at Planning and Zoning. A council member proposed bringing forward an RCA to authorize the mayor, as P&Z liaison, to have the city attorney explain Planning and Zoning members' roles and responsibilities and to require League of Minnesota Cities training.
Agenda: A4. Speakers: Councilmember Rainey, Councilmember Bettinger, planner Stockman.
Code enforcement follow-up process
The council reviewed several code enforcement matters and discussed the need for a more systematic follow-up process after permits, IUPs, complaints, and cleanup commitments. Members wanted clearer timelines so properties do not lose momentum and return to noncompliance after a year or more.
Agenda: A5. Speakers: Liz, Councilmember Bettinger, Councilmember Rainey.
Finisher Lake Estates improvement project and assessments
The engineer reported six bids for the Finisher Lake Estates project, with North Valley identified as the low bidder. The low bid was above the engineer's estimate because of oil-price pressure after the Superior refinery explosion, but the engineer believed contingencies could absorb the difference and the project could finish around $149,000. The proposed assessment remained $2,980, with an assessment hearing scheduled before the Tuesday council meeting.
Agenda: A6. Speakers: Nelson, Shayne, Councilmember Bettinger.
2019 road projects and five-year road plan
The road and bridge discussion put previously scheduled 2018 projects back into the 2019 plan, removed Ebony and Garnett underlay work from that year, and discussed Miller Lake Estates, Prairie Brook Estates, Krypton, Rogers Lake, 213th, Watercress, and other patching. Members weighed whether patching could extend the life of problem roads while larger projects and assessments remained uncertain.
Agenda: A7. Speakers: Shayne, Nelson, Councilmember Bettinger.
Eagle Street culverts and trail cost examples
The engineer said North Valley had asked about repairing culvert bumps on Eagle Street and was told the contractor could not do work without a city contractual relationship. Council members indicated the engineer could explore a quote if it was very reasonable. The engineer also gave a trail-construction example from a Mississippi River Trail segment to help inform park and trail planning.
Agenda: A8. Speakers: Nelson, Councilmember Bettinger.
Finance report, claims, and building doors
Council members questioned a Byrnes Town Centre treasurer-report balance that appeared to have shifted from a negative balance to a positive ending balance, and asked staff to verify it. They also asked about audited bills, including document-recording claims and a Clean Lock and Key claim for door hardware, then raised whether the city hall doors should be reviewed for ADA accessibility after building improvements.
Agenda: A9. Speakers: Councilmember Rainey, Cory.
Temporary liquor license documentation
The council reviewed two temporary liquor-license requests and raised concerns that applications, fees, background checks, and supporting documents were not included in the RCA. Members also questioned whether the Lakeside Cabins car show request complied with the nonprofit-sponsor requirement and whether the requested action matched the ordinance wording.
Agenda: A10, A11. Speakers: Councilmember Rainey, Cory.
Farmers Market budget and signs
The Farmers Market budget item included 2017 vendor-fee receipts and a new budget request. Council members discussed whether the signs would be mounted on existing structures or rebar, whether permission had been obtained for private locations, and whether the late RCA submission should be allowed because the market was starting before the next council meeting and family medical emergencies had delayed preparation.
Agenda: A12. Speakers: Councilmember Rainey, Councilmember Bettinger, Linda.
Park and trail plan map
The council debated whether the park and trail plan showed too many expensive trail corridors for a rural city that was still struggling to fund roads. The planner and other members explained that the map did not obligate immediate construction but preserved the city's ability to seek right-of-way or park dedication during future development. The mayor suggested focusing the Park Committee on affordable five- and ten-year priorities while keeping the long-range map.
Agenda: A13. Speakers: Councilmember Bettinger, Councilmember Rainey, Liz.
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
F1
Low bid received for the Finisher Lake Estates project.
contract · Finisher Lake Estates project bids · FY 2018
$132,296
outflow
Council approval status: not yet on record.
F2
High bid received for the Finisher Lake Estates project.
contract · Finisher Lake Estates project bids · FY 2018
$149,482
outflow
Council approval status: not yet on record.
F3
Engineer's estimate for construction cost for the Finisher Lake Estates project.
estimate · Finisher Lake Estates project estimate · FY 2018
$127,300
outflow
Council approval status: not yet on record.
F4
Amount by which the bid was described as over the engineer's estimate.
estimate · Finisher Lake Estates estimate variance · FY 2018
$5,000
outflow
Council approval status: not yet on record.
F5
Expected total project finish amount stated by the engineer.
estimate · Finisher Lake Estates project estimate · FY 2018
$149,000
outflow
Council approval status: not yet on record.
F6
Proposed assessment amount stated for the assessment roll.
assessment · Finisher Lake Estates assessment roll · FY 2018
$2,980
inflow
Council approval status: not yet on record.
F7
Estimated total cost for 2019 projects discussed under the road and bridge recommendation.
capital_project · 2019 road and bridge projects · FY 2019
$282,000
outflow
Council approval status: not yet on record.
F8
Approximate annual amount discussed for the road and bridge fund.
budget · Road and bridge fund · FY 2019
$200,000
inflow
Council approval status: not yet on record.
F9
Potential Rogers Lake project cost discussed during road-planning questions.
estimate · Rogers Lake road planning
$1,000,000
outflow
Council approval status: not yet on record.
F10
Possible 50 percent assessment estimate discussed by comparison to Old Viking.
estimate · Rogers Lake possible assessment
$8,000
inflow
Council approval status: not yet on record.
F11
Estimated cost per pit for known pit repairs discussed during Rogers Lake road planning.
estimate · Rogers Lake pit repairs
$70,000
outflow
Council approval status: not yet on record.
F12
Hypothetical value of work used to describe what would count as a very reasonable quote from North Valley.
estimate · Eagle Street culvert repair discussion
$10,000
outflow
Council approval status: not yet on record.
F13
Lower hypothetical quote amount discussed for Eagle Street culvert repairs.
estimate · Eagle Street culvert repair discussion
$500
outflow
Council approval status: not yet on record.
F14
Upper hypothetical quote amount discussed for Eagle Street culvert repairs.
estimate · Eagle Street culvert repair discussion
$1,000
outflow
Council approval status: not yet on record.
F15
Construction cost example for a 6,000-foot Mississippi River Trail segment in Ramsey/North County Parks.
estimate · Trail construction example
$538,000
outflow
Council approval status: not yet on record.
F16
Beginning balance was discussed as a negative $25,572.
treasurer_report · Byrnes Town Centre treasurer report · FY 2018
$25,572
unknown
Council approval status: not yet on record.
F17
Total receipts shown in the cash-control statement.
treasurer_report · Byrnes Town Centre treasurer report · FY 2018
$77,681
inflow
Council approval status: not yet on record.
F18
Ending balance shown in the cash-control statement.
treasurer_report · Byrnes Town Centre treasurer report · FY 2018
$52,108
unknown
Council approval status: not yet on record.
F19
Council member referred to the approximate balance as money available after the fund was paid off.
treasurer_report · Byrnes Town Centre funds · FY 2018
$52,000
unknown
Council approval status: not yet on record.
F20
Door closer unit price discussed under claim 757.
invoice · Clean Lock and Key claim · FY 2018
$195
outflow
Council approval status: not yet on record.
F21
Strike amount discussed under claim 757.
invoice · Clean Lock and Key claim · FY 2018
$173
outflow
Council approval status: not yet on record.
F22
Labor amount discussed under claim 757.
invoice · Clean Lock and Key claim · FY 2018
$85
outflow
Council approval status: not yet on record.
F23
2017 Farmers Market vendor market fee receipts.
revenue · Farmers Market receipts · FY 2017
$1,544
inflow
Council approval status: not yet on record.
F24
Amount requested for the Farmers Market budget.
budget · Farmers Market budget request · FY 2018
$1,046.51
outflow
Council approval status: not yet on record.
F25
Historic estimate recalled for building trails shown on the old plan.
estimate · Historic trail plan estimate
$27,000,000
outflow
Council approval status: not yet on record.
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
seven years and I'm open it's finally happened
What this is about
A speaker recalled that the Ute access issue had been pending for years before the current attempt to resolve it with neighboring property owners.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
that's one of the reasons that came up over in these properties over here with the storage units and the tiny homes a lot was making sure they were operable so they weren't just sitting there for years dripping fluids
What this is about
The Leyendecker discussion referenced earlier city discussions about storage units and tiny homes where operability of stored vehicles had been a condition.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
way back when when this was first imposed the Swift was first imposed upon cities the state was not offering any support monetarily to do that
What this is about
A speaker recalled the original imposition of the stormwater pollution prevention plan and its cost implications for cities.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
you mentioned is it is it on here when we talked about the lighting at the Byrnes Auto
What this is about
During code enforcement, the council recalled a prior issue involving lighting at Byrnes Auto and a neighboring property that had not followed through on compliance.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
when I was one of the talks of turning it back to Grandma that didn't go over well all three hundred percent
What this is about
The road discussion recalled a previous idea of turning Ebony and Garnett back to gravel and the negative reaction to that idea.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
I think John Harvard yeah it was a gamer was 27 million dollars to build the trails back then everyone on the plan backed in so I can't imagine what it is today
What this is about
The park and trail plan discussion recalled the older township-era trail plan and a past estimate to build all trails shown on it.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Every document and recording archived for this meeting.
City Council Workshop — 2018 06-07 Workshop Minutes (2018-06-07)
Minutes · 2018-06-07
16 pages
Meeting recording
YouTube
Transcript · 1422 segments · 3:45:09
The structured brief on this page is auto-generated and may need correction. The PDFs and the meeting recording remain the official record.