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Tuesday, May 8, 2012
Packet
Not posted
The supporting materials council reviewed.
One-line summary
Council approved the amended agenda and consent agenda, denied a proposed electronic-sign/zoning ordinance amendment for Nowthen Alliance Church, directed broader zoning ordinance amendments, gave direction on a Cleary Road code-violation case with conditions, made several committee/operations decisions (park events guidelines, part-time hire, fire-service resolution), and approved a $500 donation plus a building-official services contract not to exceed $35/hour.
40 items as recorded in the packet and minutes.
A1Approve/amend the meeting agenda
A2Floor Items
Public comment (3 minutes each).
A3Sheriff Report
A4Kent Roessler: requesting direction for future use of the banquet facility
A5Planning and Zoning
Agenda section contains multiple sub-items with different outcomes; see sub-items A5a–A5c.
A5aNowthen Alliance Church - Request for amendment of Zoning Ordinance
Proposed zoning ordinance amendments to allow electronic signs on a limited basis and adjust Institutional District.
A5bZoning Ordinance Amendments (general)
Direct P&Z Commission and TPC to move forward with broader zoning ordinance amendments.
A5c19111 Cleary Road Code Violation - Direction requested
Code enforcement/building code direction for pole building improvements used as living space; Council chose Option 2 with conditions.
A6Engineer Update
Agenda section contains multiple sub-items with different outcomes; see sub-items A6a–A6b.
A6aStreet Study
Set a joint meeting time with Road and Bridge Committee.
A6bContracted services
Direction for Glaze regarding authorization/approval for contracted services.
A7Park and Recreation
Agenda section contains multiple sub-items with different outcomes; see sub-items A7a–A7b.
A7aSpecial Events Guidelines
Direct Park & Rec Committee to review Ordinance #20 for possible amendments to include special events guidelines.
A7bMeeting Date change - June instead of July
Change Park and Rec meeting month to June instead of July.
A8Consent Agenda
Approve minutes, bills/claims, financial report, liquor licenses, and recognition item.
A8.1Approve City Council Meeting Minutes
Consent item for prior council minutes.
A8.2Approve All Audited Bills (Claims #7459–#7503) and Net Distribution reports
Consent item for claims and net distribution reports dated April 9 and April 24, 2012.
A8.3Financial Report
Consent item for financial report.
A8.4Approve Northwood's Bar & Grill On-Sale and Sunday Liquor License
Consent liquor license approval.
A8.5Approve Burns Bottle Shop Off-Sale Liquor License
Consent liquor license approval.
A8.6Approve Rademacher Co. Off-Sale Liquor License, with conditions
Consent liquor license approval with conditions.
A8.7National Military Appreciation Month
Consent recognition item.
A9Council Items
Agenda section contains multiple sub-items with different outcomes; see sub-items A9a–A9p.
A9aLimited Continuing Disclosure Reporting Services
Contract with Ehlers & Associates, Inc for limited continuing disclosure reporting services.
A9bJoint Fire Service Group Study - Recommend further discussions
Adopt Resolution 2012-12 to continue efforts toward a shared fire service.
A9cConsideration of Part Time Employee - Dianne Wright
Hire Dianne Wright pending final compensation discussion; not to exceed 13.5 hours per week; eliminate vacation time.
A9dSt. John's 5k Run
Approve St. John's 5k Run for Saturday June 2nd.
A9eNW Diamonds - Request use of Softball Field with Maintenance Agreement
Accept NW Diamond proposal to spray/fertilize, mow weekly until July 19, 2012, and repair backstop; provide proof of insurance.
A9fNowthen Lions 5k / Park Bench Donations
Approve Lions 5k walk/run on Sept. 22 at 8:00 AM; accept donation of two 8-foot benches (Resolution 2012-13).
Includes two separate approvals: event approval and bench donation acceptance by resolution.
A9gAlexandra House Donation Request
Donate $500 to Alexandra House.
A9h211th Ditch issues - Ditches being filled in by residents
Attorney and Nelson to address ditch-filling issue.
A9iUnion updates
Mediation scheduled for June 4 in St. Paul; not public session.
A9jLogo
Table logo item until funds can be budgeted for professional logos.
A9kData Requests
Have LaDoucer draft a sample policy and bring back to the June meeting.
A9lUpdate on Contracted Building Official Services with St. Francis
Appoint Olmon and Pilon to work with LaDoucer on final contract details; amount not to exceed $35/hour.
A9mEmergency Operations Plan
LaDoucer and Wright to work on the draft EOP.
A9nBall Park Gate
Original gate motion was withdrawn; Council instead pursued feasibility/cost of netting along fence/backstop to prevent balls entering maintenance yard.
Initial motion to install a gate for $450 was withdrawn and replaced by a motion to pursue netting feasibility/cost.
A9oCode of Conduct
Discussion regarding apology made at prior P&Z meeting; Councilmember Olmon apologized; request to keep emotional levels down.
A9pRecycling Day
Mayor thanked volunteers; discussion of working with county to have hazardous waste attend recycling day.
A10Adjournment
Adjourn at 10:00 PM.
What this meeting did about specific topics, organized by issue rather than by document.
Amended meeting agenda (added items 5.b and 8.m–8.p)
Council amended the agenda to add several items, including an Emergency Operations Plan update, a contracted services item under the engineer update, and additional council items (ball park gate, code of conduct, and recycling day), then approved the amended agenda.
Agenda: A1. Motions: M1. Speakers: Pilon, Meyer, Schulz, Glaze.
Nowthen Alliance Church electronic sign / zoning ordinance amendment request
Council considered proposed zoning ordinance amendments that would allow electronic signs on a limited basis and place Nowthen Alliance Church, City Hall, and St. Johns Lutheran Church into the Institutional District. After discussion including concerns about safety, aesthetics, open-ended future sign expansion, and that a permit was not secured initially, the motion to approve the ordinance as amended failed on a 2–3 vote.
Agenda: A5a. Motions: M2. Speakers: Schulz, Licht, Olmon, Leistico, Pilon, Meyer.
Broader zoning ordinance amendments work program
Council directed the Planning & Zoning Commission and TPC to move forward with a list of potential zoning ordinance amendments (including CUP/IUP procedures, wetlands, flag lots, minimum lot width, escrow amounts, sludge spreading, produce sales, and storage limitations), and approved that direction by unanimous vote.
Agenda: A5b. Motions: M3. Speakers: Stockman, Olmon, Meyer.
19111 Cleary Road code violation (Engren pole building improvements)
Council discussed a code violation at 19111 Cleary Road involving interior improvements in a pole building that were determined to be illegal and in violation of zoning/building code. Council approved proceeding under “Option 2” from the planner’s recommendations, allowing the owner to pursue keeping a bathroom if proper permits are obtained and code compliance is verified, with conditions including paying consultation fees, removing bottom kitchen cabinets, capping kitchen plumbing, and exposing items as necessary for inspection.
Agenda: A5c. Motions: M4. Speakers: Stockman, Engren, Pilon, Meyer, Olmon, Rosevold, Schulz.
Contracted Building Official Services with St. Francis (contract not to exceed $35/hour)
Council appointed Olmon and Pilon to work with Clerk LaDoucer on final details of a contract with St. Francis for Building Official Services, setting a rate cap of not to exceed $35.00 per hour, and approved the appointment and direction by unanimous vote.
Agenda: A9l. Motions: M20. Speakers: Schulz, Olmon, Pilon, LaDoucer, Meyer.
Park event and facility actions (special events guidelines, field maintenance, Lions 5k, and ballpark fence/netting)
Council directed the Park & Recreation Committee to review Ordinance #20 for possible amendments to include special events guidelines (approved 4–1), and changed the Park & Rec meeting month to June instead of July. Council accepted a proposal from NW Diamond to maintain the softball field (spray/fertilize, mow weekly until July 19, 2012, and repair the backstop) with proof of insurance. Council also approved the Nowthen Lions 5k walk/run on September 22 at 8:00 AM and accepted a donation of benches by resolution. Separately, an initial motion to install a $450 gate at the maintenance fence was withdrawn, and Council instead approved pursuing feasibility and cost of netting along the fence/backstop to address balls entering the maintenance yard.
Agenda: A7a, A7b, A9e, A9f, A9n. Motions: M7, M8, M14, M15, M16, M21, M22. Speakers: Olmon, Schulz, Pilon, Meyer, Leistico, Jerry Brunz, Herrala.
Union updates and part-time hire (Dianne Wright, mediation June 4)
Council discussed labor relations, noting mediation scheduled for June 4 in St. Paul and that it was not a public session. Council approved hiring Dianne Wright pending final compensation discussion, with conditions not to exceed 13.5 hours per week and eliminating vacation time; compensation discussion was to be held until after the June 4 mediation meeting.
Agenda: A9c, A9i. Motions: M12. Speakers: Pilon, Meyer.
Alexandra House donation ($500)
Council approved a $500 donation to Alexandra House by unanimous vote.
Agenda: A9g. Motions: M17. Speakers: Olmon, Pilon.
23 motions on the record. Split votes are highlighted.
M1Pilon made a motion to approve the amended agenda; Meyer seconded. All in favor; motion carried.
moved by Pilon, seconded by Meyer
All in favor
M2Leistico made a motion to approve the Ordinance as Amended; Schulz seconded the motion.
moved by Leistico, seconded by Schulz
M3Olmon made a motion to have the P&Z Commission and TPC move forward with making the necessary amendments to the Zoning Ordinance; Meyer seconded. All in favor; motion carried.
moved by Olmon, seconded by Meyer
All in favor
M4Pilon made a motion to go with Option 2 of Stockman's recommendations, as stated above, with the condition that Engren pay all the consultation fees for the Planner and Building Official, remove the bottom cabinets in the kitchen and cap the kitchen plumbing and expose items as necessary and to certify that the bathroom is up to code; Schulz seconded. All in favor; motion carried.
moved by Pilon, seconded by Schulz
All in favor
M5Schulz made a motion that the City Council meets with Road and Bridge at 7:00 PM on May 15, 2012; Meyer seconded. All in favor; motion carried.
moved by Schulz, seconded by Meyer
All in favor
M6Meyer made a motion for Glaze to get approval for contracted services from Mayor Schulz and if he is no available he can contact Councilmember Pilon; Leistico seconded. All in favor; motion carried.
moved by Meyer, seconded by Leistico
All in favor
M7Olmon made a motion for the Park and Rec. Committee to review Ordinance #20 for possible amendments to include Special Events Guidelines; Schulz seconded.
moved by Olmon, seconded by Schulz
M8Olmon made a motion to change the Park and Rec. Meeting month to June instead of July; Meyer seconded. All in favor; motion carried.
moved by Olmon, seconded by Meyer
All in favor
M9Olmon made a motion to approve the Consent Agenda; Schulz seconded. All in favor; motion carried.
moved by Olmon, seconded by Schulz
All in favor
M10Olmon made a motion to Contract with Ehlers & Associates, Inc to provide "Limited" continuing disclosure reporting services; Pilon Seconded. All in favor; motion carried.
moved by Olmon, seconded by Pilon
All in favor
M11Meyer made a motion to adopt Resolution 2012-12, A Resolution to Continue Efforts Towards a Shared Fire Service; Olmon seconded. All in favor; motion carried.
moved by Meyer, seconded by Olmon
All in favor
M12Pilon made a motion to approve hiring Dianne Wright pending final compensation discussion and not to exceed 13.5 hours per week and eliminate the vacation time; Meyer seconded. All in favor; motion carried.
moved by Pilon, seconded by Meyer
All in favor
M13Schulz made a motion to approve the St. John's 5k Run for Saturday June 2nd; Meyer seconded. All in favor; motion carried.
moved by Schulz, seconded by Meyer
All in favor
M14Meyer made a motion to accept the proposal from the NW Diamond to spray and fertilize the field, mow the grass weekly until July 19th, 2012, and repair the backstop; Leistico seconded.
moved by Meyer, seconded by Leistico
All in favor
M15Schulz made a motion to approve the Nowthen Lions 5k walk/run on September 22nd at 8:00 AM using Engen Blvd and ending on Tiger Street; Pilon seconded. All in favor; motion carried.
moved by Schulz, seconded by Pilon
All in favor
M16Olmon made a motion to adopt Resolution 2012-13 to accept the donation of the benches from the Nowthen Lions as presented; Meyer seconded.
moved by Olmon, seconded by Meyer
All in favor
M17Olmon made a motion to donate $500 to Alexandra House; Pilon seconded. All in favor; motion carried.
moved by Olmon, seconded by Pilon
All in favor
M18Meyer made a motion to table until a time that they can budget some funds to have some professional logos created; Olmon seconded. All in favor; motion carried.
moved by Meyer, seconded by Olmon
All in favor
M19Olmon made a motion to have LaDoucer draft up a sample Policy and bring back to the June Meeting; Meyer seconded. All in favor; Motion carried.
moved by Olmon, seconded by Meyer
All in favor
M20Schulz made a motion to appoint Olmon and Pilon to work with LaDoucer on the final details of a contract with St. Francis for Building Official Services in an amount not to exceed $35.00 per hour; Meyer seconded. All in favor; motion carried.
moved by Schulz, seconded by Meyer
All in favor
M21Meyer made a motion to propose installing a gate on the rear fence of the maintenance faculty so the ball teams can retrieve their balls. There has been a proposal received from Freedom Fence to install a gate for $450 (30 inch wide, by 6 ft high welded gate, w/ two posts & all the hardware; Leistico seconded.
moved by Meyer, seconded by Leistico
M22Meyer made a motion to pursue checking into the feasibility and cost of putting netting along the fence and back stop and will bring that back to the next meeting; Olmon seconded. All in favor; motion carried.
moved by Meyer, seconded by Olmon
All in favor
M23Meyer made a motion to adjourn the meeting at 10:00 PM; Leistico seconded. All in favor; motion carried.
moved by Meyer, seconded by Leistico
All in favor
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
F1
Donation to Alexandra House.
donation
$500
outflow
F2
Building Official Services contract with St. Francis not to exceed $35.00 per hour.
rate
$35
outflow
F3
Proposal from Freedom Fence to install a gate (30 inch wide, by 6 ft high welded gate, with two posts and hardware). Motion to install was withdrawn; no expenditure approved.
estimate
$450
outflow
F4
Speaker stated he previously "paid $800" for a CUP attempt; this was public comment, not a council financial decision at this meeting.
fee
$800
outflow
Council approval status: not yet on record.
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
Pilon opposed because as part of P&Z Commission and having this Ordinance presented to them a number of times over the past three years and having read extensively what other cities have incurred with electronic signs; he is in favor of no signs like the City of Otsego.
— Pilon
What this is about
Recalls that the electronic-sign ordinance had been presented multiple times over the past three years and references other cities’ experiences.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Rainville stated that before the Council Meetings there is a workshop on the Thursday before. Last week that meeting was moved from Thursday to Friday.
— Mary Rainville
What this is about
Recalls that a prior workshop meeting date was moved (Thursday to Friday) and asks for email notification of such changes.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Mike Schinzel of 6557 185th Ave said that he was told that at one of our last meetings it was discussed about semi traffic on 185th Ave and that the City Council was going to tell him that he cannot ride his semi truck home anymore.
— Mike Schinzel
What this is about
Recalls prior council discussion about semi traffic on 185th Ave and potential restriction on parking/bringing a semi truck home.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Schulz said that at the last P & Z Meeting Olmon made an apology for the whole City Council, which was inappropriate based on the Code of Conduct.
— Schulz
What this is about
Refers back to a statement made at the last Planning & Zoning meeting and how it related to the Council’s Code of Conduct.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
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