Agenda spine

7 items as recorded in the packet and minutes.

1. PH-1Proposed assessment hearing (Pinnaker Lake Estates overlay project)

   Second required public hearing under the MN 429 assessment process, to take comments on the proposed assessment amount for the Pinnaker Lake Estates overlay project.

   Public hearing opened and then adjourned by motion; no separate approval/denial outcome stated during the hearing itself.

   • Pinnaker Lake Estates overlay project
   • assessments

   Discussion only
   0:00↗Proposed assessment hearing for the state's improvement project, Tuesday, June 12th, 2018, 6.30pm. ... And this assessment hearing is in regards to the Pinnaker Lake Estate's overlay project7:32↗This is the second of the two required public hearings under the Minnesota, what they call the 429 process, the assessment process. ... This public hearing is for an opportunity for you to give feedback now that you know what the assessment amount is that's being proposed. In this case, $2,980 over a 10-year period if…9:43↗All right. I will open up the public hearing at this point.46:11↗Motion to adjourn the special hearing. So moved. Second? Special hearing is adjourned.

2. 1Approve the agenda as amended

   Council amended the agenda to add discussion items (213th estimate/culverts on Iguana and Old Viking) and to pull consent items 1-9, 1-7, and 1.3 to later council items, then approved the agenda as amended.

   • agenda

   Approved
   50:08↗Council Member Bryan. I'd like to add 5C to discuss the estimate that was received for the work on 213th, as well as the culverts on Iguana, as well as adding 5D. ... I'd like Old Viking added as 5D, please.50:53↗Council Member Ricker. I'd like to pull a 1-9 from the consent agenda and put it under Council Item J. 1.9. Mr. Mayor? Council Member Greenville. I would like to pull Item 1-7 under consent, ... All right, I would like to pull a consent agenda Item 1.3.52:13↗Council Member Bettinger. I'll make a motion to approve the agenda as amended. I second that. ... All those in favor? Aye. Opposed? Motion carries.

3. 2Award Pinnaker Lake Estates Improvement Bid

   Council considered and approved awarding the Pinnaker Lake overlay project to the low bidder, North Valley.

   Motion carried on a voice vote ('Aye... Motion carries').

   • Pinnaker Lake Estates overlay project
   • contract award

   Approved
   52:49↗the first item is the award Pinnaker Lake State's Improvement Bid and Approve Assessment Rule.52:49↗As discussed at the assessment hearing, we have received bids for the Pinnaker Lake overlay project. ... North Valley, out of now then Minnesota, was the lowest bid at $132,296.56. ... I'd recommend awarding the contract to North Valley.55:22↗I'll make a motion to approve resolution number 2018-21, awarding the bid to North Valley for $132,296. Second. ... All those in favor? Aye. Opposed? Motion carries.

4. 3Approve assessment roll (Pinnaker Lake Estates overlay project)

   Council approved the assessment roll as prepared for the project, with the assessment amount previously noticed.

   Motion carried on a voice vote ('Aye... Motion carries').

   • Pinnaker Lake Estates overlay project
   • assessments

   Approved
   57:31↗And then, Mr. Mayor, I'll make a motion to approve the assessment for all as put together by the city and the board. Motion and a second. ... All those in favor of the motion. Aye. Opposed. Motion carries.1:00:26↗In this case, $2,980 over a 10-year period if you choose not to pay before November 15th.55:19↗The feasibility assessment was what again? 2,980. And we're still good with that number? We're still good with that number.

5. 4Sheriff's report

   Monthly sheriff's report including May call-for-service totals and emphasis patrol for speed/reckless driving concerns raised previously.

   • public safety
   • law enforcement

   Discussion only
   1:01:32↗Good evening, Mr. Mayor and members of the council. I'm Sergeant Josh Patton... I'm here tonight to give you the monthly report... ... There were 14 traffic arrests this month... There's three reported burglaries. Three reported damage to properties.1:03:23↗Last year in 2017 at this time you're at 387 calls for service. This year we see 556 calls for service.1:03:44↗With that, listening to the citizens in your last meeting, we do have an extra patrol set in place here in your neighborhoods for the speeders and the more or less reckless drivers.

6. 5City donation discussion and vote (Heritage Festival)

   Council debated transparency/documentation for a recurring city contribution to a volunteer-run festival (Heritage Festival), then voted to approve the donation as written in an RCA.

   Motion carried; transcript includes 'hi ... opposed nay motion carries' (voice vote), but does not list individual votes.

   • Heritage Festival
   • donation
   • transparency

   Approved
   2:30↗maybe I should ask the city to start doing the festival because the residents really like it and this is a bargain for the residents at $2,50011:21↗we have a motion to approve the donation I submitted in the RCA what the addition of the taxes being turned into my morning all those in favor hi hi opposed nay motion carries

7. 6Clerk conference request (no overtime condition)

   Council discussed and approved a clerk conference request with the condition that no overtime would be provided for conference attendance or travel time.

   Condition stated on the record: 'no overtime provided'; motion carried.

   • staff training
   • conference travel
   • overtime

   Approved with conditions
   12:01↗councilmember rainbow I just would like to include that there would be no overtime provided for attendance at the conference12:41↗motion will prove the clerk's conference with that condition mr. mayor ... All right all those in favor of the motion okay those motion carries

Issues addressed

What this meeting did about specific topics, organized by issue rather than by document.

• Pinnaker Lake Estates overlay project (assessment hearing, contract award, and assessment roll)

  The council held the second required public hearing on assessments for the Pinnaker Lake Estates overlay project. Residents spoke largely against proceeding now, saying the road seemed in good condition, the assessment felt too high, and other roads (especially 213th/Old Viking) seemed more urgent. City staff and council explained the project as preventive maintenance to avoid more costly reconstruction later, noted the city proposed paying 50% (a change from past 100% resident assessments), and explained legal requirements for preserving the right to appeal an assessment. After closing the hearing, the council moved into the regular meeting, awarded the project to North Valley as low bidder, and approved the assessment roll at the noticed assessment amount per unit.

  Agenda: PH-1, 2, 3. Motions: M-1, M-3, M-4. Speakers: Shane Olsen, Bob Lupe, Keith Warrenson, Sarah Sheik, Sharon Hinson, Ryan Hinson, Laura Windgassen, Bryan, Ricker, Benton.

• Heritage Festival city contribution (transparency dispute)

  Council members debated whether the city should require additional documentation (audit/expense reporting) for the city’s recurring contribution to the Heritage Festival. One side argued the city contributes general-fund money and other resources and should see where funds go; the other side responded that, as a nonprofit, the committee’s tax returns would be provided and that the city contribution supports festival needs such as tents and porta-potties, and warned that the questioning was creating a hostile environment for volunteers. The council then voted to approve the donation described in the RCA.

  Agenda: 5. Motions: M-5. Speakers: Ricker, Rainville.

• Clerk conference request (no overtime condition)

  Council discussed a clerk conference request and added a condition that no overtime would be provided for attending the conference or for travel time, noting it is typical practice that conference fees and mileage may be covered but overtime is not. The council approved the conference request with that condition.

  Agenda: 6. Motions: M-6. Speakers: Rainville.

Motions and votes

6 motions on the record. Split votes are highlighted.

• M-1Motion to adjourn the special hearing.

  Passed

  46:11↗Motion to adjourn the special hearing. So moved. Second? Special hearing is adjourned.

• M-2I'll make a motion to approve the agenda as amended.

  moved by Bettinger

  Passed

  Voice vote; 'Aye' and 'Motion carries'.

  52:13↗Council Member Bettinger. I'll make a motion to approve the agenda as amended. I second that. ... All those in favor? Aye. Opposed? Motion carries.

• M-3I'll make a motion to approve resolution number 2018-21, awarding the bid to North Valley for $132,296.

  moved by Benton

  Passed

  Voice vote; 'Aye' and 'Motion carries'.

  55:22↗I'll make a motion to approve resolution number 2018-21, awarding the bid to North Valley for $132,296. Second. ... All those in favor? Aye. Opposed? Motion carries.

• M-4I'll make a motion to approve the assessment for all as put together by the city and the board.

  Passed

  Voice vote; 'Aye' and 'Motion carries'.

  57:31↗And then, Mr. Mayor, I'll make a motion to approve the assessment for all as put together by the city and the board. Motion and a second. ... All those in favor of the motion. Aye. Opposed. Motion carries.

• M-5we have a motion to approve the donation I submitted in the RCA

  Passed

  Voice vote; 'hi hi opposed nay motion carries'.

  11:21↗we have a motion to approve the donation I submitted in the RCA what the addition of the taxes being turned into my morning all those in favor hi hi opposed nay motion carries

• M-6motion will prove the clerk's conference with that condition

  Passed

  Voice vote; 'motion carries'.

  12:41↗motion will prove the clerk's conference with that condition mr. mayor ... All right all those in favor of the motion okay those motion carries

Money discussed

Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.

• F-1

  Lowest bid for Pinnaker Lake overlay project (North Valley) referenced during council award discussion.

  contract · Pinnaker Lake Estates overlay project

  $132,296.56

  outflow

  Council voted: I'll make a motion to approve resolution number 2018-21, awarding the bid to North Valley for $132,296. Passed
  52:50↗North Valley, out of now then Minnesota, was the lowest bid at $132,296.56.

• F-2

  Amount stated in the motion to award the bid (resolution 2018-21) to North Valley.

  contract · Pinnaker Lake Estates overlay project

  $132,296

  outflow

  Council voted: I'll make a motion to approve resolution number 2018-21, awarding the bid to North Valley for $132,296. Passed
  55:22↗I'll make a motion to approve resolution number 2018-21, awarding the bid to North Valley for $132,296.

• F-3

  Total estimated project cost for the Pinnaker Lake Estates overlay project (feasibility/engineer estimate) referenced during hearing and council discussion.

  estimate · Pinnaker Lake Estates overlay project

  $149,000

  unknown

  Council approval status: not yet on record.

  5:11↗And the total estimated project cost is $149,000.55:13↗And the project cost and feasibility was? $149,000.

• F-4

  Assessment amount per unit proposed for 25 properties, payable before Nov. 15 or added to taxes over time (generally 10 years).

  assessment · Pinnaker Lake Estates overlay project

  $2,980

  inflow

  Council voted: I'll make a motion to approve the assessment for all as put together by the city and the board. Passed
  5:49↗With the city picking up 50% of the cost, that yields an assessment amount of $2,980 per unit. And if you choose, that assessment could be paid off prior to November 15th of this year. Or if you just choose to do nothing, it would simply be added to your taxes, amortized over time, generally 10 years55:19↗The feasibility assessment was what again? 2,980. And we're still good with that number? We're still good with that number.

• F-5

  Stated as the city contribution amount for the Heritage Festival (discussion described it as 'a bargain for the residents at $2,500').

  donation · Heritage Festival

  $2,500

  outflow

  Council voted: we have a motion to approve the donation I submitted in the RCA Passed
  2:30↗this is an event that is hosted for the benefit of the residents ... and this is a bargain for the residents at $2,500

Memory cues and prior history

When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.

• Just a little bit of background, we discussed the public improvement hearing.

  — Shane Olsen

  What this is about
  References a prior public improvement hearing for the same Pinnaker Lake Estates overlay project (the first of the two required hearings).

  0:35↗Just a little bit of background, we discussed the public improvement hearing.

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• The first public hearing, as you may recall, was getting feedback for the council about whether we wanted to go forward with this project or not.

  — Bob Lupe

  What this is about
  Points back to the first required assessment-process hearing where council sought feedback on whether to proceed with the project.

  8:08↗The first public hearing, as you may recall, was getting feedback for the council about whether we wanted to go forward with this project or not.

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• I just had something that I wish I would have been here to be in disagreement for in March

  — Sharon Hinson

  What this is about
  Speaker refers to a March meeting/action related to the project that they wished they had attended to oppose.

  16:51↗I just had something that I wish I would have been here to be in disagreement for in March,

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• about four or five years ago, when I did the city-wide road evaluation, that scored a fairly high score.

  — Shane Olsen

  What this is about
  Engineer references a prior city-wide road evaluation from about four or five years earlier that rated Old Viking Boulevard in the 70s (overlay needed).

  32:22↗Mr. Mayor, if I could just add, Old Viking Boulevard, about four or five years ago, when I did the city-wide road evaluation, that scored a fairly high score.

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• they've got a packet that has been put together over the last number of years. It's probably 8, 10 years old.

  What this is about
  Council member describes an older road-condition packet used by the road and bridge committee, suggesting prior documentation to locate in records.

  26:36↗they've got a packet that has been put together over the last number of years. It's probably 8, 10 years old.

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

Sources

Every document and recording archived for this meeting.

• Document

  City Council Meeting — 2018-06-12 CC Packet (2018-06-12)

  Packet · 2018-06-12

  92 pages

  ↗
• Document

  Assessment Hearing — 2018 06-12 Assessment Hearing Minutes (2018-06-12)

  Minutes · 2018-06-12

  9 pages

  ↗
• Video

  Meeting recording

  YouTube

  Transcript · 4730 segments · 4:56:37

  ↗