Meetings

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Agenda spine

8 items as recorded in the packet and minutes.

1Call to order / meeting convened

City Council Budget Meeting at 5:30 PM at Nowthen City Hall.

2018 Proposed Budget

Discussion only

PDF

2Discuss 2018 Proposed Budget (Public Building Inventory; future repairs/replacements)

Building Official presented Public Building Inventory and discussed setting aside funds for repairs and replacements.

Public Building Inventory
2018 Proposed Budget

Discussion only

PDFPDF

3Discuss document retention / archiving old files

Discussion about archiving, reducing physical file space, and setting aside money for document retention work.

Document retention
2018 Proposed Budget

Discussion only

PDFPDF

4Review Road & Bridge and Park Department budgets; equipment needs

Reviewed budgets and day-to-day needs; mower repair discussed; suggestion to create a park equipment Capital Improvement Plan.

Road & Bridge budget
Park Department budget
Capital Improvement Plan

Discussion only

PDFPDF

5Road Improvement Fund discussion (engineer guidance; suggested increase)

Discussed increasing Road Improvement Fund; engineer previously stated minimal $250,000/year; suggested $200,000/year and associated levy increase.

Described as a suggestion/consensus in the minutes; no recorded motion or vote.

Road Improvement Fund
2018 Proposed Budget
Levy

Discussion only

p. 2p. 2

6Schedule Budget Approval Meeting (September 25, 2017 at 7:00 PM)

Council consensus to hold a budget approval meeting and continue review until then.

Minutes describe consensus; no recorded motion or vote.

2018 Proposed Budget
Meeting schedule

Approved

p. 2

7Truth in Taxation Hearing noted (December 12, 2017 at 7:00 PM) and preliminary levy/budget discussion

Noted budget and levy are preliminary and can be reduced prior to Truth in Taxation Hearing; final 2018 budget to be approved at that hearing.

Truth in Taxation
2018 Proposed Budget
Levy

Discussion only

p. 2

8Adjournment

Meeting adjourned at 7:50 PM.

No action

p. 2

Issues addressed

What this meeting did about specific topics, organized by issue rather than by document.

2018 Proposed Budget (Road Improvement Fund and levy levels)

Council held a 2018 proposed budget workshop, including discussion of road funding needs. Members noted the city engineer had previously said road improvements would need a minimum of $250,000 per year, and after discussing line items it was suggested to increase the Road Improvement Fund to $200,000 per year, which was described as creating an 8.224% levy increase (from $1,361,332.00 to $1,473,296.00). Council set a follow-up budget approval meeting for September 25, 2017, and noted the budget and levy were preliminary and could be reduced before the December 12, 2017 Truth in Taxation hearing when the final 2018 budget would be approved.

Agenda: 5, 6, 7. Speakers: Breyen, Bettinger, Reighard.

Public Building Inventory and planning for facility repairs/replacements

The building official presented a Public Building Inventory listing city-owned buildings and structures and told council it was essential to set aside money for future repairs and replacement costs, with some low-cost items like pavilion painting possibly addressed sooner. He estimated about $20,000 per year, with other items potentially deferred and prioritized.

Agenda: 2. Speakers: Schreder.

Document retention and archiving older city files

Council discussed document retention and the need to archive older files to reduce physical storage needs. Staff described the importance of starting the process, suggested setting money aside for it, and noted that internal staff might be able to do some of the work during down times or potentially hire lower-cost help during the summer.

Agenda: 3. Speakers: Schreder.

Park and road operations needs (mower repair and capital planning for park equipment)

Council reviewed the Road and Bridge and Park Department budgets and discussed operational needs, including that one mower might require extensive repair and possibly an engine rebuild over the winter. Council discussed developing a capital improvement plan for park equipment and including it in the budget, and one member suggested using unspent year-end funds to help fund some items.

Agenda: 4. Speakers: Glaze, Breyen.

Money discussed

Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.

Annual set-aside estimate discussed for future repairs and replacement costs for city-owned buildings and structures (Public Building Inventory).

budget · Public Building Inventory / facility repairs-replacement · FY 2018

$20,000

unknown