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2019-06-25
One-line summary
At its June 25, 2019 special meeting, the Nowthen City Council approved liquor licenses, approved purchasing Banyon financial software, and directed several 2019 road repairs and related feasibility-study work.
9 items as recorded in the packet and minutes.
1Call to Order
The special meeting was called to order.
Called to order at 6:00 pm.
1aPledge of Allegiance
The agenda listed the Pledge of Allegiance under call to order.
Routine opening item; no separate minutes action was recorded.
1bMeeting Policy
The agenda listed the meeting policy under call to order.
Routine opening item; no separate minutes action was recorded.
1cApprove Agenda
The Council approved the agenda as presented.
Approved by motion at the meeting.
2Consent Agenda
The consent agenda included Resolution 2019-52 for liquor licenses for Northwood/Northwoods Bar & Grill and Burns Bottle Shop.
The consent agenda was approved, and the resolution also received a separate approval motion.
2aResolution 2019-52 Approving Liquor Licenses for Northwood Bar & Grill and Burns Bottle Shop
Resolution 2019-52 approved liquor license applications for Northwoods Bar & Grill and The Bottle Shop for July 1, 2019 through June 30, 2020.
Approved by separate motion after the consent agenda motion.
3aCity Clerk Recommendations for Financial Software
The Council considered the clerk/treasurer's recommendation to purchase Banyon financial software.
Approved by motion.
3bRoad Repair Discussion
The Council discussed 2019 road repairs, possible 2020 road projects, feasibility-study work with the city engineer, and Rogers Lake-area patch estimates.
Several road-repair direction motions carried.
4Adjournment
The meeting was adjourned at 6:40 pm.
Adjourned by motion at 6:40 pm.
What this meeting did about specific topics, organized by issue rather than by document.
Northwoods Bar & Grill and Burns Bottle Shop liquor licenses
The Council approved Resolution 2019-52 for liquor license applications connected with Northwoods Bar & Grill and Burns Bottle Shop. The packet says background checks had been completed and passed, and the resolution covered the July 1, 2019 through June 30, 2020 license term.
Agenda: 2, 2a. Motions: M2_consent_agenda, M3_resolution_2019_52_liquor_licenses. Speakers: Pilon, Breyen, Blake.
Banyon financial software purchase
City Clerk/Treasurer Lori Streich recommended moving from the free but limited CTAS financial software to Banyon Financial Software. The packet included an initial $12,165 proposal and a reduced $10,665 proposal including the first year's $1,885 support fee. The Council approved the clerk's recommendation to purchase the software.
Agenda: 3a. Motions: M4_banyon_purchase. Speakers: Lori Streich, Breyen, Blake.
2019 road repairs and 2020 feasibility studies
The Council discussed patching and pit repairs after a road tour, with attention to Bison Street, Krypton, 190th, Dolomite, Ebony, Garnet, and the Rogers Lake area. Motions directed Maintenance Supervisor Glaze to repair Bison with a bituminous top coat, directed repairs on several other roads, and directed Clerk Streich to work with the city engineer on feasibility studies. A later motion also asked for an estimate on the remaining Rogers Lake pits and a North Valley quote to skim coat.
Agenda: 3b. Motions: M5_bison_repair, M6_krypton_dolomite_ebony_feasibility, M7_bison_rogers_lake_estimate. Speakers: Pilon, Breyen, Blake, Greenberg, Lori Streich, Joe Glaze.
Meeting administration
The special meeting opened with the regular call to order items, the Council approved the agenda as presented, and the meeting adjourned at 6:40 pm.
Agenda: 1, 1a, 1b, 1c, 4. Motions: M1_approve_agenda, M8_adjourn. Speakers: Pilon, Breyen, Blake.
8 motions on the record. Split votes are highlighted.
M1_approve_agendamotion to approve the agenda as presented
M2_consent_agendaMOTION TO APPROVE TONIGHT'S CONSENT AGENDA BY BREYEN, SECONDED BY BLAKE; ALL IN FAVOR, MOTION CARRIES.
moved by BREYEN, seconded by BLAKE
M3_resolution_2019_52_liquor_licensesMOTION TO APPROVE RESOLUTION 2019-52 APPROVING LIQUOR LICENSES FOR NORTHWOODS BAR & GRILL AND BURNS BOTTLE SHOP BY BREYEN, SECONDED BY PILON; ALL IN FAVOR, MOTION CARRIES.
moved by BREYEN, seconded by PILON
M4_banyon_purchaseMOTION TO APPROVE THE CITY CLERK'S RECOMMENDATION TO PURCHASE BANYON FINANCIAL SOFTWARE BY BREYEN, SECONDED BY BLAKE; ALL IN FAVOR, MOTION CARRIES.
moved by BREYEN, seconded by BLAKE
M5_bison_repairMOTION BY BREYEN TO DIRECT GLAZE TO REPAIR BISON AND PUT DOWN BITUMINOUS TOP COAT, SECONDED BY PILON; ALL IN FAVOR, MOTION CARRIES.
moved by BREYEN, seconded by PILON
M6_krypton_dolomite_ebony_feasibilityMOTION FOR GLAZE TO REPAIR KRYPTON, 190TH, 190TH DOLOMITE AND EBONY STREET AND CLERK STREICH TO WORK WITH THE CITY ENGINEER ON FEASIBILITY STUDIES BY PILON, SECONDED BY BLAKE; ALL IN FAVOR, MOTION CARRIES.
moved by PILON, seconded by BLAKE
M7_bison_rogers_lake_estimateMOTION BY BRYEN TO HAVE GLAZE REPAIR BISON STREET AND LAY A BITUMINOUS TOP COAT WHEN TIME PERMITS, AND PROVIDE AN ESTIMATE ON THE THREE REMAINING PITS ON ROGERS LAKE, WITH A QUOTE FROM NORTH VALLEY TO SKIM COAT, SECONDED BY GREENBERG; ALL IN FAVOR, MOTION CARRIES.
moved by BRYEN, seconded by GREENBERG
M8_adjournMOTION TO ADJOURN AT 6:40 PM BY BREYEN, SECONDED BY BLAKE; ALL IN FAVOR, MOTION CARRIES.
moved by BREYEN, seconded by BLAKE
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
F1_original_banyon_total
Initial Banyon proposal total before the discounted proposal.
contract · original Banyon proposal
$12,165
outflow
Council approval status: not yet on record.
F2_banyon_yearly_support_fee
Yearly support fee included in both Banyon proposals.
contract · Banyon annual support
$1,885
outflow
F3_original_fund_accounting_software
Original proposal line item: Fund Accounting Software.
contract · original Banyon proposal
$3,995
outflow
Council approval status: not yet on record.
F4_original_billing_invoicing_module
Original proposal line item: Billing/Invoicing Module.
contract · original Banyon proposal
$1,295
outflow
Council approval status: not yet on record.
F5_original_payroll_software
Original proposal line item: Payroll Software.
contract · original Banyon proposal
$2,995
outflow
Council approval status: not yet on record.
F6_original_retirement_module_pera
Original proposal line item: Retirement Module PERA.
contract · original Banyon proposal
$595
outflow
Council approval status: not yet on record.
F7_original_training
Original proposal line item: Training 2 days on site.
contract · original Banyon proposal
$1,000
outflow
Council approval status: not yet on record.
F8_original_conversion
Original proposal line item: Conversion from CTAS chart accounts and vendors.
contract · original Banyon proposal
$400
outflow
Council approval status: not yet on record.
F9_original_fund_accounting_support
Original proposal line item: Fund Accounting Annual Support.
contract · original Banyon proposal
$795
outflow
Council approval status: not yet on record.
F10_original_billing_support
Original proposal line item: Billing Invoice Annual Support.
contract · original Banyon proposal
$295
outflow
Council approval status: not yet on record.
F11_original_payroll_support
Original proposal line item: Payroll Annual Support.
contract · original Banyon proposal
$795
outflow
Council approval status: not yet on record.
F12_discounted_banyon_total
Discounted proposal total for Banyon Financial Software, approved for purchase.
contract · discounted Banyon proposal
$10,665
outflow
F13_discounted_fund_accounting_software
Discounted proposal line item: Fund Accounting Software amount after $1,000 discount.
contract · discounted Banyon proposal
$2,995
outflow
F14_fund_accounting_discount
Discount applied to Fund Accounting Software in the discounted Banyon proposal.
other · discounted Banyon proposal
$1,000
unknown
F15_discounted_billing_invoicing_module
Discounted proposal line item: Billing/Invoicing Module.
contract · discounted Banyon proposal
$1,295
outflow
F16_discounted_payroll_software
Discounted proposal line item: Payroll Software amount after $500 discount.
contract · discounted Banyon proposal
$2,495
outflow
F17_payroll_discount
Discount applied to Payroll Software in the discounted Banyon proposal.
other · discounted Banyon proposal
$500
unknown
F18_discounted_retirement_module_pera
Discounted proposal line item: Retirement Module PERA.
contract · discounted Banyon proposal
$595
outflow
F19_discounted_training
Discounted proposal line item: Training 2 days on site.
contract · discounted Banyon proposal
$1,000
outflow
F20_discounted_conversion
Discounted proposal line item: Conversion from CTAS chart accounts and vendors.
contract · discounted Banyon proposal
$400
outflow
F21_discounted_fund_accounting_support
Discounted proposal line item: Fund Accounting Annual Support.
contract · discounted Banyon proposal
$795
outflow
F22_discounted_billing_support
Discounted proposal line item: Billing Invoice Annual Support.
contract · discounted Banyon proposal
$295
outflow
F23_discounted_payroll_support
Discounted proposal line item: Payroll Annual Support.
contract · discounted Banyon proposal
$795
outflow
F24_watercrest_reclaim_estimate
Cost estimate referenced during road discussion for reclaiming Watercrest from a prior feasibility-study context.
estimate · road repair discussion
$68,800
outflow
Council approval status: not yet on record.
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
we discuss this on a new owner is this why we're doing this no there's there's been a separation of [1:57–2:10] ownership so one of these people owns one of these establishments entirely and then there's a joint ownership on the [2:06–2:16] other so previously the the licenses were all under one person's name
What this is about
Why the liquor-license resolution needed to come back after ownership of the establishments had separated.
The records I searched do not contain a prior liquor-license decision or discussion matching this recollection. The search results provided relate to unrelated items such as land-use escrow language, dust control, employee wages, security equipment, and the farmers market, and do not show a prior vote or explanation about liquor licenses coming back because ownership of the establishments had separated.
do you remember all the discussion we're having with a yes Mike on the cash versus the [9:27–9:38] accrual basis mm-hmm this can do either but because we didn't have that with CTS that's why Mike was doing all the extra [9:36–9:47] things he was doing
What this is about
Prior discussion with Mike about cash-basis versus accrual-basis accounting and CTAS limitations.
The records I searched do not contain a prior decision matching this recollection about Mike, CTAS, or choosing between cash-basis and accrual-basis accounting. There is a partial accounting-related match in the May 12, 2026 packet, which includes audit/financial statement language about the City’s cash, investments, fair value reporting, and GASB accounting requirements. However, that record does not mention CTAS, Mike, or a council discussion or vote about cash versus accrual accounting.
we went back to the feasibility studies [15:21–15:46] from from last fall that's what I'm trying to pull up relatively quickly
What this is about
Prior fall feasibility studies used to frame possible 2020 road projects.
The records I searched do not contain a prior decision or discussion matching this recollection about “feasibility studies” from the prior fall being used to frame possible 2020 road projects. The search results returned unrelated 2025–2026 packet material, mostly minor subdivision conditions, wetland/septic requirements, and cannabis interim-use permit conditions. They do not show a fall feasibility study, a 2020 road-project discussion, a vote, or project-cost information tied to the speaker’s recollection.
right that was part of the discussion that we had last years where did we don't really know what's under there [25:07–25:17] until we get onto their item down at
What this is about
Prior Rogers Lake pit repair work and uncertainty about what was under the road.
The records searched do not contain a prior decision matching the recollection of “Rogers Lake pit” repair work or a discussion that the city did not know what was under the road until work began. The closest partial match is a clerk update in the March 10, 2026 packet, which notes tree trimming and chipping “after letters to residents in the Rogers Lake area” and separately says Public Works was working up a quote for a culvert replacement while also seeking contractor bids. That item appears to be an update only; no formal council vote, repair award, dollar amount, or discussion about unknown subsurface road conditions was recorded in the search results provided.
we've talked about that we [37:30–37:42] went out and got when the water was when the culprit was opened up in the water came down Joe and I talked about that low spot
What this is about
Prior discussion of a low spot near wetlands and a culvert/water issue.
The records searched show related wetlands, drainage, and buildability conditions in subdivision reviews, but they do not show a clear prior council discussion or decision specifically about “that low spot” or a culvert being opened and water coming down. The closest match is at the March 10, 2026 meeting, when the City Council approved a Minor Subdivision with conditions requiring the applicant to demonstrate the site is buildable, noting that about 1.5 feet of fill could be needed to meet the required separation from mottled soils. That approval also addressed wetland buffers and required no wetland impacts during construction. Other packet materials from September 23, 2025, February 24, 2026, and December 23, 2025 include similar conditions about wetlands, flood/overflow elevations, grading, and septic/building pad suitability. However, the records provided do not contain a formal vote or discussion specifically identifying a culvert problem or a particular low spot near wetlands.
<!-- PageBreak --> <!-- PageNumber="324" --> agreements related to those applications, including direct costs such as recording fees and third- party consultants (Attorney, Engineer, Planner, septic,
WITNESSETH: WHEREAS, the City wishes to lease vacant land owned by Property Owner for use as a city sponsored farmers market and the property owner desires to lease said land for this event; and WHERE
WRIGHT HENNEPIN SECURITY <table> <tr> <th>MEMORIAL PARK PAVILION AND 2 BATHROOMS</th> <th></th> </tr> <tr> <td>Feature</td> <td>Wright Hennepin</td> </tr> <tr> <td>Equipment Upfront Cost</td> <td>$4,6
## TITLE OF ISSUE: APPROVAL OF RESOLUTION 2026-XX AWARDING CONTRACT FOR 2026 DUST CONTROL APPLICATION BACKGROUND AND SUPPLEMENTAL INFORMATION: The city's transportation system is composed of sixty mil
<!-- PageBreak --> <!-- PageNumber="210" --> steps, because most of what I read and also observed in other cities' steps were 3-5% step increases plus COLA each year. This may seem high if you think a
Every document and recording archived for this meeting.
Road Tour Notes 06-25-2019
Document · 2019-06-25
1 pages
Meeting Special City Council Meeting — Minutes (2019-06-25)
Minutes · 2019-06-25
2 pages
Memo Banyon Financial Software
Document · 2019-06-25
3 pages
Road Issues 06-25-2019
Document · 2019-06-25
3 pages
Meeting Special City Council Meeting — Agenda (2019-06-25)
Agenda · 2019-06-25
1 pages
Meeting Special City Council Meeting — Agenda Packet (2019-06-25)
Packet · 2019-06-25
9 pages
Resolution 2019-52 Approving Liquor License Renewal Applications
Resolution · 2019-06-25
1 pages
Meeting recording
YouTube
Transcript · 252 segments · 39:28
The structured brief on this page is auto-generated and may need correction. The PDFs and the meeting recording remain the official record.