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2022-01-25
Agenda
Not posted
What was on the agenda.
One-line summary
The Planning & Zoning Commission approved its agenda, conducted a lengthy annual review of its policy/procedures with proposed edits to bring back in February, elected Dale Ames as Chair and Harold Jorgensen as Vice Chair, deferred the “Basics of Planning” presentation, and adjourned at 9:21 p.m.
10 items as recorded in the packet and minutes.
ACall to Order
BPledge of Allegiance
CRoll Call
Present: Bies, Carlson, Haapala, Jorgenson, Schiller; Also present: Mayor Pilon, Planner Stockman, Interim City Administrator Boyles; Absent: Pearo.
DApprove/Amend tonight's meeting agenda of January 25, 2022
Approved as submitted; motion carried.
EApprove/Amend meeting minutes of November 23, 2021
Minutes were not completed and were deferred to the February meeting.
Deferred to February because minutes were not completed.
1Annual review of Planning and Zoning Commission policy on commission structure, meeting order and general procedure
Commission reviewed the policy and proposed modifications; staff will bring a legislatively formatted revision draft back in February for commission review and then to City Council.
No adoption at this meeting; revisions to be drafted and reviewed in February.
2Election of Planning and Zoning Commission Chair and Vice Chair
Dale Ames elected Chair; Harold Jorgensen elected Vice Chair (roll call vote 3-2).
Ames announced he and Jorgenson would serve as Chair and Vice Chair for the next year.
3Presentation: The Basics of Planning
Deferred to next meeting due to lateness of the hour.
Deferred to next meeting.
4Upcoming projects at February meeting
Toft 2nd Addition Preliminary Plat (7 industrial lots, 8 residential lots); continuation of Commercial/Industrial Architectural Standards and Performance Standards.
5Motion to Adjourn
Adjourned at 9:21 p.m.
Motion carried; meeting adjourned at 9:21 pm.
What this meeting did about specific topics, organized by issue rather than by document.
Planning & Zoning Commission policy annual review and proposed edits
Commissioners spent about two hours reviewing the Planning & Zoning Commission policy and discussing possible changes (including items like quorum interpretation, committee size, agenda deadlines, and other procedural language). Interim City Administrator Boyles said the goal was to ensure commissioners were familiar with the document and to recommend changes for City Council consideration; he will prepare a legislatively formatted revision draft for the Commission to review at the February meeting before it goes to the City Council.
Agenda: 1. Speakers: Boyles, Ames.
2022 officer elections for Chair and Vice Chair
At the annual meeting, the Commission held elections for Chair and Vice Chair. Ames was nominated for Chair (another nomination for Carlson was declined), nominations were closed by motion, and Ames continued as Chair. For Vice Chair, Jorgenson and Bies were nominated; after nominations were closed, the Commission voted by roll call, selecting Jorgenson (three votes) over Bies (two votes), with Jorgenson abstaining.
Agenda: 2. Motions: M2, M3, M4. Speakers: Ames, Jorgenson, Schiller, Haapala, Carlson, Bies.
Deferred “Basics of Planning” presentation
The scheduled training presentation titled “The Basics of Planning” was not given at this meeting. Chair Ames said it would be done at the next meeting, if there is sufficient time, due to the lateness of the hour.
Agenda: 3. Speakers: Ames.
5 motions on the record. Split votes are highlighted.
M1MOTION MADE BY CARLSON SECOND BY HAAPALA TO APPROVE THE AGENDA AS SUBMITTED.
moved by CARLSON, seconded by HAAPALA
MOTION CARRIED. SIX AYES.
M2MOTION MADE BY HAAPALA TO CLOSED NOMINATIONS, SECONDED BY CARLSON, PASSED UNANIMOUSLY.
moved by HAAPALA, seconded by CARLSON
M3MOTION BY HAAPALA TO CLOSE NOMINATIONS, SECONDED BY BIES, PASSED UNANIMOULSY.
moved by HAAPALA, seconded by BIES
PASSED UNANIMOULSY.
M4The commission voted by roll call. The vote was three votes (Haapala, Ames, Carlson) for Jorgenson, two votes (Schiller, Bies) for Bies and Jorgenson abstained.
M5MOTION MADE BY SCHILLER SECOND BY BIES TO ADJOURN.
moved by SCHILLER, seconded by BIES
MOTION CARRIED SIX AYES.
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
F1
Planning & Zoning Commission compensation stated in the policy: “Each Commission member shall receive $20.00 for each regularly scheduled or special meeting.” (Policy document included in packet; discussed during policy review.)
salary
$20
outflow
Council approval status: not yet on record.
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
because we did uh we hit webex and i think we had four members at that time and we we had to have three present and uh we lost our forum for a little while until we got barry back on i caught and talked him on a different phone and he got it back onto our quorum so we could vote on things
What this is about
Recalling a prior Webex meeting where they temporarily lost quorum and had to get a member (“barry”) back on to vote; raised while discussing how quorum works.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
one of the one of the things that uh i don't see it here right now bob mentioned it last time in our training session maybe in the other part of the presentation here but um when a land use item is is voted down not to proceed uh the reason has to be stated so you just can't say no you have to say why you're saying no because that's what people use in their challenges
What this is about
Referring back to prior training by the city attorney (“bob”) about stating reasons when denying land use requests.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
years ago they had a thing where we we'd sign a statement that we read through our policies every year and went through our quote of conduct and was familiar with that
What this is about
Recalling an older practice of signing an annual statement acknowledging review of policies/code of conduct.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
i think we've discussed that before having the mayor about that following the uh absolutely yeah i mean i know that was part of what bob focused on last year
What this is about
Reference to prior discussions/training (including by “bob”) about following the zoning/subdivision ordinance and comprehensive plan.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Every document and recording archived for this meeting.
Meeting Planning and Zoning Commission Meeting — Minutes (2022-01-25)
Minutes · 2022-01-25
2 pages
Meeting Planning and Zoning Commission Meeting — Agenda Packet (2022-01-25)
Packet · 2022-01-25
51 pages
Meeting recording
YouTube
Transcript · 898 segments · 2:19:52
The structured brief on this page is auto-generated and may need correction. The PDFs and the meeting recording remain the official record.