Agenda spine

11 items as recorded in the packet and minutes.

1. 1Call to Order

   The work session was called to order at 5:30 p.m.

   Called to order; no motion recorded for this item.

   No action
   p. 1↗Meeting City Council Work Session — Minutes (2022-05-05)Mayor Pilon called the meeting to order at 5:30pm

2. 1.aApproval of the Agenda

   The Council approved the agenda as proposed.

   Motion carried with three ayes.

   Approved
   p. 1↗Meeting City Council Work Session — Minutes (2022-05-05)APPOVAL OF THE AGENDA MOTION BY COUNCIL MEMBER BLAKE SECOND BY GREENBERG TO APPROVE THE AGENDA AS PROPOSED. MOTION CARRIED. THREE AYES.

3. 2Consent Agenda

   The Council approved the consent agenda as submitted.

   Approved under one consent agenda motion; the minutes do not list individual consent items.

   • consent agenda

   Consent calendar
   p. 1↗Meeting City Council Work Session — Minutes (2022-05-05)## 2. CONSENT AGENDA MOTION BY COUNCIL MEMBER GREENBERG SECOND BY BLAKE TO APPROVE THE CONSENT AGENDA AS SUBMITTED.MOTION CARRIED. THREE AYES.

4. 3City Council

   Mayor Pilon introduced the city administrator recruitment discussion and turned the floor over to Pat Melvin of DDA Human Resources.

   The heading introduced the recruitment topic; separate motions were taken on the subitems.

   • city administrator recruitment

   Discussion only
   p. 1↗Meeting City Council Work Session — Minutes (2022-05-05)Mayor Pilon introduced the subject matter and turned the floor over to Pat Melvin of DDA Human Resources. Pat indicated that there are several decisions the city council must make before an advertisement can be publicized.

5. 3.aReview the Job Description

   The Council reviewed and amended the job description for the city administrator recruitment.

   Approved as amended.

   • city administrator recruitment

   Approved
   p. 1↗Meeting City Council Work Session — Minutes (2022-05-05)a) Review the Job Description The city council discussed minimum work experience, veteran's preference, the use of the word "administrator", live or zoom recording of interviews, timelines for questions and answers, physical accommodations, duplicative sentences, and the like. MOTION BY COUNCIL MEBER GREENBERG SECOND…

6. 3.bSalary Range

   The Council set the salary range for the city administrator position.

   Approved a salary range of $95,000 to $120,000.

   • city administrator recruitment
   • salary range

   Approved
   p. 2↗Meeting City Council Work Session — Minutes (2022-05-05)### b) Salary Range Pat reviewed the salary ranges of various Minnesota cities and requested that the city council settle on a salary range they can support. The city council reviewed the minimum, maximum and actual ranges. They want to have the range be prudent but also attractive to potential candidates. Since most…

7. 3.cPosition Profile

   The Council approved the position profile with changes discussed during the meeting.

   Approved with the Council's enumerated changes.

   • city administrator recruitment

   Approved
   p. 2↗Meeting City Council Work Session — Minutes (2022-05-05)c) Position Profile Pat indicated that the profile is an important information booklet for potential candidates. It contains information that candidates value in learning about Nowthen as a potential place of employment. Council members discussed the desired crispness of the pictures. They wanted to have the pictures…

8. 3.dTimeline

   The Council approved the recruitment timeline as modified by DDA and the discussion.

   Approved as modified by DDA and the meeting discussion.

   • city administrator recruitment
   • recruitment timeline

   Approved
   p. 2↗Meeting City Council Work Session — Minutes (2022-05-05)d) TIMELINE Pat indicated that there are about 20 media spots for posting the position. Posting would begin tomorrow. The timeline has been modified already to accommodate city council calendars to the extent possible. MOTION BY GREENBERG SECOND BY BLAKE TO APPROVE THE TIMELINE AS MODIFIED BY DDA AND THIS DISCUSSION.…

9. 3.d.1Continue Boyles on Staff

   The Council approved continuing Boyles on staff through the next P&Z meeting and onboarding if the new city administrator desires.

   Motion carried with three ayes.

   • interim city administrator
   • city administrator recruitment

   Approved
   p. 2↗Meeting City Council Work Session — Minutes (2022-05-05)Boyles stated that the timeline for selection and onboarding may consume all of the month of July. His contract as presently written terminates on July 1. He asked the council, the extent to which they want him involved in the process. Council members discussed this question.p. 3↗Meeting City Council Work Session — Minutes (2022-05-05)MOTION MADE BY GREENBERG SECOND BY BLAKE TO CONTINUE BOYLES ON STAFF THROUGH THE NEXT P AND Z MEETING AND ONBOARDING IF THE NEW CITY ADMINISTRATOR DESIRES. MOTION CARRIED. THREE AYES.

10. 3.eCandidate Writing Test

    The Council discussed an additional test for candidates and directed Boyles to prepare it to test writing abilities.

    Direction was recorded, but no separate motion was recorded for this discussion.

    • city administrator recruitment
    • candidate testing

    Discussion only
    p. 3↗Meeting City Council Work Session — Minutes (2022-05-05)The city council discussed another test for candidates that Boyles is to put together to test their writing abilities. Boyles was directed about what they want.

11. 4Adjournment

    The Council adjourned the meeting, and the meeting ended at 8:12 p.m.

    Adjournment motion carried with three ayes.

    Approved
    p. 3↗Meeting City Council Work Session — Minutes (2022-05-05)MOTION BY BLAKE SECOND BY GREENBERG TO ADJOURN THE MEETING. MOTION CARRIED. THREE AYES. The meeting adjourned at 8:12pm.

Issues addressed

What this meeting did about specific topics, organized by issue rather than by document.

• City administrator recruitment materials and timeline

  The Council worked through the pieces needed before advertising the city administrator position: it approved the job description as amended, set the salary range at $95,000 to $120,000, approved the position profile with changes, approved the modified timeline, and directed Boyles to prepare an additional writing-ability test for candidates.

  Agenda: 3, 3.a, 3.b, 3.c, 3.d, 3.e. Motions: M2022-05-05-WS-03, M2022-05-05-WS-04, M2022-05-05-WS-05, M2022-05-05-WS-06. Speakers: Mayor Pilon, Pat Melvin, Boyles.

• Interim City Administrator Boyles's continued role

  Because the selection and onboarding timeline could run through July, the Council approved continuing Boyles on staff through the next P&Z meeting and onboarding if the new city administrator wants that involvement.

  Agenda: 3.d.1. Motions: M2022-05-05-WS-07. Speakers: Boyles.

• Routine work session actions

  The Council approved the agenda, approved the consent agenda as submitted, and later adjourned the work session at 8:12 p.m.

  Agenda: 1.a, 2, 4. Motions: M2022-05-05-WS-01, M2022-05-05-WS-02, M2022-05-05-WS-08.

Motions and votes

8 motions on the record. Split votes are highlighted.

• M2022-05-05-WS-01MOTION BY COUNCIL MEMBER BLAKE SECOND BY GREENBERG TO APPROVE THE AGENDA AS PROPOSED.

  moved by Council Member Blake, seconded by Greenberg

  Passed

  • YCouncil Member Blake
  • YGreenberg
  • YMayor Pilon
  • ·Council Member Rainville
  • ·Alders

  p. 1↗Meeting City Council Work Session — Minutes (2022-05-05)Present: Council Member Blake, Greenberg Council Member Rainville and Alders-Excused Absencesp. 1↗Meeting City Council Work Session — Minutes (2022-05-05)MOTION BY COUNCIL MEMBER BLAKE SECOND BY GREENBERG TO APPROVE THE AGENDA AS PROPOSED. MOTION CARRIED. THREE AYES.

• M2022-05-05-WS-02MOTION BY COUNCIL MEMBER GREENBERG SECOND BY BLAKE TO APPROVE THE CONSENT AGENDA AS SUBMITTED.

  moved by Council Member Greenberg, seconded by Blake

  Passed

  • YCouncil Member Blake
  • YGreenberg
  • YMayor Pilon
  • ·Council Member Rainville
  • ·Alders

  p. 1↗Meeting City Council Work Session — Minutes (2022-05-05)Present: Council Member Blake, Greenberg Council Member Rainville and Alders-Excused Absencesp. 1↗Meeting City Council Work Session — Minutes (2022-05-05)MOTION BY COUNCIL MEMBER GREENBERG SECOND BY BLAKE TO APPROVE THE CONSENT AGENDA AS SUBMITTED.MOTION CARRIED. THREE AYES.

• M2022-05-05-WS-03MOTION BY COUNCIL MEBER GREENBERG SECOND BY BLAKE TO APPROVE THE JOB DESCRIPTION AS AMENDED.

  moved by Greenberg, seconded by Blake

  Passed

  • YCouncil Member Blake
  • YGreenberg
  • YMayor Pilon
  • ·Council Member Rainville
  • ·Alders

  p. 1↗Meeting City Council Work Session — Minutes (2022-05-05)Present: Council Member Blake, Greenberg Council Member Rainville and Alders-Excused Absencesp. 1↗Meeting City Council Work Session — Minutes (2022-05-05)MOTION BY COUNCIL MEBER GREENBERG SECOND BY BLAKE TO APPROVE THE JOB DESCRIPTION AS AMENDED.MOTION CARRIED. THREE AYES.

• M2022-05-05-WS-04MOTION BY GREENBERG SECOND BY BLAKE TO APPROVE A SALARY RANGE OF $95,000 TO $120,000.

  moved by Greenberg, seconded by Blake

  Passed

  • YCouncil Member Blake
  • YGreenberg
  • YMayor Pilon
  • ·Council Member Rainville
  • ·Alders

  p. 1↗Meeting City Council Work Session — Minutes (2022-05-05)Present: Council Member Blake, Greenberg Council Member Rainville and Alders-Excused Absencesp. 2↗Meeting City Council Work Session — Minutes (2022-05-05)MOTION BY GREENBERG SECOND BY BLAKE TO APPROVE A SALARY RANGE OF $95,000 TO $120,000. MOTION CARRIED. THREE AYES.

• M2022-05-05-WS-05MOTION BY COUNCIL MEMBER GREENBERG SECOND BY BLAKE TO APPROVE THE POSITION PROFILE WITH THE CHANGES THE COUNCIL ENUMERATED.

  moved by Council Member Greenberg, seconded by Blake

  Passed

  • YCouncil Member Blake
  • YGreenberg
  • YMayor Pilon
  • ·Council Member Rainville
  • ·Alders

  p. 1↗Meeting City Council Work Session — Minutes (2022-05-05)Present: Council Member Blake, Greenberg Council Member Rainville and Alders-Excused Absencesp. 2↗Meeting City Council Work Session — Minutes (2022-05-05)MOTION BY COUNCIL MEMBER GREENBERG SECOND BY BLAKE TO APPROVE THE POSITION PROFILE WITH THE CHANGES THE COUNCIL ENUMERATED. MOTION CARRIED. THREE AYES.

• M2022-05-05-WS-06MOTION BY GREENBERG SECOND BY BLAKE TO APPROVE THE TIMELINE AS MODIFIED BY DDA AND THIS DISCUSSION.

  moved by Greenberg, seconded by Blake

  Passed

  • YCouncil Member Blake
  • YGreenberg
  • YMayor Pilon
  • ·Council Member Rainville
  • ·Alders

  p. 1↗Meeting City Council Work Session — Minutes (2022-05-05)Present: Council Member Blake, Greenberg Council Member Rainville and Alders-Excused Absencesp. 2↗Meeting City Council Work Session — Minutes (2022-05-05)MOTION BY GREENBERG SECOND BY BLAKE TO APPROVE THE TIMELINE AS MODIFIED BY DDA AND THIS DISCUSSION. MOTION CARRIED. THREE AYES.

• M2022-05-05-WS-07MOTION MADE BY GREENBERG SECOND BY BLAKE TO CONTINUE BOYLES ON STAFF THROUGH THE NEXT P AND Z MEETING AND ONBOARDING IF THE NEW CITY ADMINISTRATOR DESIRES.

  moved by Greenberg, seconded by Blake

  Passed

  • YCouncil Member Blake
  • YGreenberg
  • YMayor Pilon
  • ·Council Member Rainville
  • ·Alders

  p. 1↗Meeting City Council Work Session — Minutes (2022-05-05)Present: Council Member Blake, Greenberg Council Member Rainville and Alders-Excused Absencesp. 3↗Meeting City Council Work Session — Minutes (2022-05-05)MOTION MADE BY GREENBERG SECOND BY BLAKE TO CONTINUE BOYLES ON STAFF THROUGH THE NEXT P AND Z MEETING AND ONBOARDING IF THE NEW CITY ADMINISTRATOR DESIRES. MOTION CARRIED. THREE AYES.

• M2022-05-05-WS-08MOTION BY BLAKE SECOND BY GREENBERG TO ADJOURN THE MEETING.

  moved by Blake, seconded by Greenberg

  Passed

  • YCouncil Member Blake
  • YGreenberg
  • YMayor Pilon
  • ·Council Member Rainville
  • ·Alders

  p. 1↗Meeting City Council Work Session — Minutes (2022-05-05)Present: Council Member Blake, Greenberg Council Member Rainville and Alders-Excused Absencesp. 3↗Meeting City Council Work Session — Minutes (2022-05-05)MOTION BY BLAKE SECOND BY GREENBERG TO ADJOURN THE MEETING. MOTION CARRIED. THREE AYES.

Money discussed

Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.

• City administrator salary range minimum

  Approved minimum salary for the city administrator position.

  salary · City administrator salary range

  $95,000

  outflow

  Council voted: MOTION BY GREENBERG SECOND BY BLAKE TO APPROVE A SALARY RANGE OF $95,000 TO $120,000. Passed
  p. 2↗Meeting City Council Work Session — Minutes (2022-05-05)MOTION BY GREENBERG SECOND BY BLAKE TO APPROVE A SALARY RANGE OF $95,000 TO $120,000. MOTION CARRIED. THREE AYES.

• City administrator salary range maximum

  Approved maximum salary for the city administrator position.

  salary · City administrator salary range

  $120,000

  outflow

  Council voted: MOTION BY GREENBERG SECOND BY BLAKE TO APPROVE A SALARY RANGE OF $95,000 TO $120,000. Passed
  p. 2↗Meeting City Council Work Session — Minutes (2022-05-05)MOTION BY GREENBERG SECOND BY BLAKE TO APPROVE A SALARY RANGE OF $95,000 TO $120,000. MOTION CARRIED. THREE AYES.

Sources

Every document and recording archived for this meeting.

• Document

  Meeting City Council Work Session — Minutes (2022-05-05)

  Minutes · 2022-05-05

  3 pages

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