Agenda spine

12 items as recorded in the packet and minutes.

1. 1Cory and Haley Sheldon and Tim McCoy resubdivision request

   Planning and zoning item for Cory and Haley Sheldon and Tim McCoy requesting resubdivision of two existing parcels, discussed mainly as a lot-line reconfiguration and title-clearing matter.

   minutes not available in this bundle; transcript shows workshop discussion only and no formal vote at this meeting.

   • Sheldon-McCoy resubdivision

   Outcome unrecorded
   Docstart off with Planning and Zoning we have Cory and Haley Sheldon and Tim McCoy requesting a resubdivision of two existing ParcelsDocit looks like to me it's primarily a lot Rec or a lot lot line reconfigurationDocyeah this in this case they had to go through the reconfiguration to clear title for selling their property

2. 2Kurt Anderson code enforcement

   Code-enforcement discussion for Kurt Anderson’s property involving ATV or mud-running activity, wetland impacts, and city ordinance limits.

   minutes not available in this bundle; transcript shows workshop discussion only and no formal vote at this meeting.

   • Anderson mud running and wetlands

   Outcome unrecorded
   Docthen we'll move on to the code enforcement we Kurt AndersonDocyou know disturbing the Wetland and to a point where it's rutted and the vegetation is not growing that is against State Statute uh not to mention the city ordinance which under the motor vehicle section prohibits this kind of activity for ATV fees and off-road vehiclesDocthere's no room left over to even create a pond artificially or or allow such activity on the Anderson property

3. 3Scott Alderson request for council action

   Scott Alderson appeared with a request involving fence relocation near a county road, camper parking, temporary storage of a relative’s vehicles before a move, and concerns about interactions related to his conditional use permit and burn pile.

   minutes not available in this bundle; transcript shows workshop discussion only and no formal vote at this meeting.

   • Alderson property and CUP concerns

   Outcome unrecorded
   Docwe'll move on Scott Scott alerson a request for Council actionDocwhat I had had wanted to do with the the uh fence because the fence is kind of it was kind of thrown up as a as a knife keep the recycle out of the driveway and keep the um kind of keep the dogs and the kids in and I wanted to I want to replace itDocmy brother-in-law is moving to Alaska and his house sold way ahead of timeDocMary Rangel has continuously attacked our conditional use permit for what I believe is lack of respect for the business and for my livelihood

4. 4Temporary porta potty request for park sports program

   Amanda Wilder of Nowthen Alliance Church requested permission for a seasonal temporary porta potty near the park ballfield for a children’s sports program; council members discussed whether the church or city should pay and whether a handicap-accessible unit should be considered.

   minutes not available in this bundle; transcript says the payment decision would be made Tuesday.

   • Nowthen Alliance Church porta potty request

   Outcome unrecorded
   Docwe're going to go on with uh Amanda Wilder we request for temporary porta pottiesDocI'm Amanda Wilder and I am the children's director at nin Alliance Church and we've run a sports program at the nin park for 10 plus yearsDocI'm just requesting to um put a porta pottyDocnow the decision who's going to pay for it will be determined and decided on Tuesday

5. 5Farmers market budget, manager, liaison, and weather radio

   Farmers market representatives requested approval of the annual budget, acknowledgement of a market manager change to Darlene King, continuation of Mary Rainville as liaison, and donation/use of a weather-band radio prize; council members discussed whether the farmers market must follow open-meeting and public-fund rules.

   minutes not available in this bundle; transcript shows staff direction to check with the city attorney and state auditor, with no formal vote recorded.

   • Nowthen farmers market governance and budget

   Outcome unrecorded
   Docwe have a uh request for Council action for the farmers marketDocI am just asking to get the budget approved that I had for this yearDocDennis Blake has retired from the farmers market to be available to do more missions work and so um we have as our board um asked Darlene King to be the new market manager and she has accepted that roleDocask for Mary rille to be the Le on again to continue that role with the market and with the cityDocstaff will check with City attorney and state auditor the information back to the council and then we'll proceed accordingly

6. 6Cabinet Woodworking annual car show road closure

   Cabinet Woodworking requested a road closure on Iguana for its annual car show so collector cars could park along one lane while keeping emergency access open.

   minutes not available in this bundle; transcript says the official vote would occur Tuesday.

   • Cabinet Woodworking car show road closure

   Outcome unrecorded
   Doccabinet woodworking also resident of the um you'll see you all have a copy of their request there uh we do our annual car showDocwhat we want to do this year I contacted all the businesses from my establishment on the corner of 199th in aana all the way down down to the end of uh aguana down by North Valley and uh basically close that road for a period of 9 to threeDocabsolutely we leaving that's the key is to back the cars into Lane which would be the lane heading Northbound leaving the southbound lane open at all timesDocobviously we'll the official vote on Tuesday but sounds like there's no questions

7. 7Culvert replacements

   Public works discussed culvert replacements on several roads, including 205th, Hillindale, Verdin Light, and Jarvis, with questions about whether to rent equipment or seek contractor bids and about future inventory and elevation tracking.

   minutes not available in this bundle; transcript shows discussion of bids and inventory, with no formal vote recorded.

   • culvert replacements

   Outcome unrecorded
   Doctalk about coverts sounds like we got Jarvis art or Jarvis already being doneDocyou were talking two on 205 two on hillindale one on very light and then possibly one on Jarvis which is being doneDocright now see we bought some culs we have enough CTS for to proceed at this point yesDocthe bid is just for a hole and an operator to do the diingDocwe need to keep an inventory on where they're at and at some point if we need coordinates on them and elevations

8. 8Dust control bid

   The council discussed dust-control bids for gravel roads, including which roads were done last year, how vendors were contacted, and whether the prior contractor should have been included or notified about concerns.

   minutes not available in this bundle; transcript shows discussion only and no formal vote recorded.

   • dust control bids

   Outcome unrecorded
   Docdust control bid Jo did we do these same roads last yearDocI'd like to ask Jo what was your process on getting bids for the dust control how many vendors did you contact threeDocthe contractor that did it last year um said he was never contactedDocif he's not satisfied with the vendor who did it last year that's his option that's not up to us to decide

9. 9Garage roof replacement

   The council discussed replacing the garage roof, with a preference expressed for a metal roof and questions about whether the cost could be treated as a park capital improvement.

   minutes not available in this bundle; transcript shows consensus discussion only and no formal vote recorded.

   • garage roof replacement

   Outcome unrecorded
   Docgarage roof Joe this um prop panel 29 gauge is that similar to what we've got like on the recycling centerDocone of the things that I know that kind of with the funding issue um I don't see that it would be a problem that we could probably get it by with capital funds Park Capital fundsDocI would I would lean towards the metal anybody else

10. 10Consent agenda questions

    Consent agenda questions included bills, seasonal employee unemployment charges, and liability-waiver coverage.

    minutes not available in this bundle; transcript shows questions on consent items but no formal consent vote recorded at the workshop.

    • consent agenda unemployment and liability

    Outcome unrecorded
    Docall right consent agenda there was some question on the uh the bills about Steve's unemploymentDocusually when one of the employees applies for unemployment all of a sudden they send a report to usDocanything else in the consent agenda liability I think that's pretty standard for us

11. 11City building HVAC system

    The council discussed replacing aging furnaces and air-conditioning equipment in the city building, possible rebates, funding sources, whether to use reserve or current-year budget money, and whether to seek more bids before awarding the work.

    minutes not available in this bundle; transcript shows consensus on replacing two furnaces and two air conditioners, but continued disagreement over funding and bidding and no formal vote recorded.

    • city building HVAC replacement

    Outcome unrecorded
    Docwe're down to the HVAC systemDocthe furnace in the addition is 32 years oldDocI personally think when you got two furnaces that are that are 32 years old or older it's time to repl itDocall right what's consensus two furnaces two air conditioners or other I see yes I see yes I see yesDocgo back you get at least three you know throw it out there and try to get at least three bids

12. 12Rogers Lake Road discussion

    A late request raised the possibility of having the engineer look at Rogers Lake Road, but council members objected to taking up an item that was not timely submitted and said the city should work through road priorities and the Old Viking process first.

    minutes not available in this bundle; transcript ends during discussion and no formal action is recorded.

    • Rogers Lake Road potential project

    Outcome unrecorded
    DocI had a conversation with the resident there's a we talked about you know about redoing Rogers Lake and how and how bad it was so I put together an RCADocwe shouldn't be addressing it at all we didn't get the information by the time that was that was agreed upon and voted on and approvedDoclet's do one at a time we don't have the the city doesn't have enough money to do one not alone add another projectDocwe should deal with worse first if that's what we're going to do

Issues addressed

What this meeting did about specific topics, organized by issue rather than by document.

• Sheldon-McCoy resubdivision

  The council reviewed Cory and Haley Sheldon and Tim McCoy’s request to resubdivide two existing parcels. The discussion treated it largely as a lot-line reconfiguration needed to clear title before a property sale, with questions about the $200 filing fee, the reduced $500 escrow, and how much of an escrow is usually consumed by city review.

  Agenda: 1. Speakers: planner, council member Record.

• Anderson mud running and wetlands

  Planner Stockman told the council that Kurt Anderson’s 4.5-acre property could not support the ATV or mud-running activity because of wetland protection rules and city ordinance setbacks. Anderson later appeared and said he believed prior DNR and sheriff interactions indicated he had been approved, but staff reiterated that the city and wetland issues remained and that he was not to continue mud running while those rules applied.

  Agenda: 2. Speakers: planner Stockman, Kurt Anderson, council member Rainville, council member Record.

• Alderson property and CUP concerns

  Scott Alderson discussed replacing and straightening a fence near County Road 66, seasonal camper parking, and a short-term stay by a relative moving to Alaska with several vehicles and trailers. He also accused Council Member Rainville of targeting his conditional use permit and burn pile; the mayor, planner, and Rainville responded that the council had not taken recent action on his property and that staff, not Rainville, had initiated the burn-pile check.

  Agenda: 3. Speakers: Scott Alderson, mayor, planner Stockman, council member Rainville.

• Nowthen Alliance Church porta potty request

  Amanda Wilder asked to place a porta potty near the ballfield for the church’s large children’s sports program at Nowthen Park. Council members generally did not object to an additional restroom location, but they discussed whether the church or city should pay and whether a larger handicap-accessible unit would be preferable; the transcript states the payment decision would be made at the next Tuesday meeting.

  Agenda: 4. Speakers: Amanda Wilder, council member Rainville, council member Ricker, mayor.

• Nowthen farmers market governance and budget

  The farmers market asked for its yearly budget approval, acknowledgement of Darlene King as market manager, continued liaison service by Mary Rainville, and use of a weather-band radio as a prize. The main discussion turned to whether the market, because its money runs through city accounts and appears in the city budget, must follow open-meeting and public-funds rules; staff was directed to seek guidance from the city attorney and state auditor.

  Agenda: 5. Speakers: Linda, council member Record, council member Rainville, council member Breyen, mayor.

• Cabinet Woodworking car show road closure

  Cabinet Woodworking requested closing part of Iguana from around 199th north during its September car show, with collector cars backed into one lane and the other lane kept open for emergency access. Council members asked about access for neighboring businesses and emergency vehicles, and the requester said nearby businesses had been contacted and access would be staffed.

  Agenda: 6. Speakers: Joe Bards, council member Record, council member Rainville, council member Breyen.

• Road, drainage, dust control, and garage maintenance

  Public works items included culvert replacements, dust-control bids, and the garage roof. The council discussed which culverts were worst, whether contractor bids or rented equipment made sense, vendor outreach for dust control, and a preference for a metal roof funded as a capital improvement; a late Rogers Lake Road item was questioned because of timing and road-priority concerns.

  Agenda: 7, 8, 9, 12. Speakers: Joe, council member Bettinger, council member Rainville, council member Record, council member Breyen.

• Consent agenda unemployment and liability questions

  Before the regular meeting consent agenda, the council asked staff to recheck seasonal employee unemployment charges and whether other cities handle seasonal unemployment similarly. The liability item was described as standard, and no formal workshop action was recorded.

  Agenda: 10. Speakers: mayor, council member Record.

• City building HVAC replacement

  The council discussed replacing two very old furnaces and adding separate air conditioners for the main building and addition. Members appeared to agree that both furnaces and both air conditioners should be replaced, but they debated using reserve money versus finding room in the current budget, questioned differences among bids, and leaned toward getting clearer specifications and additional quotes before committing.

  Agenda: 11. Speakers: mayor, council member Breyen, council member Record, council member Rainville, council member Bettinger.

Money discussed

Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.

• Sheldon-McCoy resubdivision filing fee

  Filing fee discussed for the Sheldon/McCoy resubdivision or lot-line reconfiguration application.

  fee · FY 2017

  $200

  inflow

  Council approval status: not yet on record.

  Docwe require a fee of $200 and then a $500 we requireed $500 escrowDocif you look at the the application it's a $200 filing fee and typically $1,000 escrow account

• Sheldon-McCoy resubdivision escrow

  Escrow required or reduced for the resubdivision/lot-line reconfiguration application.

  permit · FY 2017

  $500

  inflow

  Council approval status: not yet on record.

  Docwe require a fee of $200 and then a $500 we requireed $500 escrowDocI reduced the escrow for them because it was fairly simple

• Typical resubdivision escrow amount

  Typical escrow amount for similar applications, contrasted with the reduced escrow in this case.

  permit · FY 2017

  $1,000

  inflow

  Council approval status: not yet on record.

  DocI believe the usual the usual amount is I think a thousandDocif you look at the the application it's a $200 filing fee and typically $1,000 escrow account

• Farmers market meeting expense line

  Farmers market budget request for meeting expenses such as food and refreshments.

  budget · Farmers market budget · FY 2017

  $100

  outflow

  Council approval status: not yet on record.

  Docin your budget you're asking for $100 for meetings yepDocfor cookies punch and Pizza

• Farmers market business cards line

  Farmers market budget request for business cards.

  budget · Farmers market budget · FY 2017

  $50

  outflow

  Council approval status: not yet on record.

  Docwe're asking for business cards $50Docthe business CED for staff would be me and the co-coordinator and the market CER

• Farmers market money already deposited for year

  Farmers market representative said money had already been put in for the current year from market participants.

  revenue · Farmers market fund · FY 2017

  $700

  inflow

  Council approval status: not yet on record.

  Docmoney has already been put in for this year $700

• HVAC secondary furnace rebate

  Updated HVAC quote reflected a higher rebate for the secondary furnace.

  reimbursement · HVAC replacement · FY 2017

  $400

  inflow

  Council approval status: not yet on record.

  Docthe secondary furnace that would be you know in the addition did they re calculated it and that it would be eligible for a $4 $400 rebate

• Prior HVAC secondary furnace rebate estimate

  Prior rebate estimate for the secondary furnace before recalculation.

  reimbursement · HVAC replacement · FY 2017

  $300

  inflow

  Council approval status: not yet on record.

  Docinstead of just a 300

• HVAC remaining funding gap estimate

  Estimated remaining gap after identified HVAC funding sources, before permit and electrical costs.

  estimate · HVAC replacement · FY 2017

  $800

  unknown

  Council approval status: not yet on record.

  Docthat gets us within a $800 and then if we need to pay for the permits and the electrical

• HVAC discount for doing both systems

  Discount discussed for doing both HVAC systems together.

  estimate · HVAC replacement · FY 2017

  $900

  outflow

  Council approval status: not yet on record.

  Docapparently this one was a $900 discount for doing both

• HVAC discount stated as 920

  Another statement of the discount for doing both HVAC systems together.

  estimate · HVAC replacement · FY 2017

  $920

  outflow

  Council approval status: not yet on record.

  Docso 920

• Difference between Air Comfort and Hidden Acres Train bids

  Difference between two Train HVAC bids as read from the spreadsheet during discussion.

  estimate · HVAC replacement · FY 2017

  $1,740

  unknown

  Council approval status: not yet on record.

  Docthe difference between the trains between air Comfort and Hidden Acres was $1,740

• Difference between AC unit estimates

  Difference between two air conditioner estimates as read from the spreadsheet.

  estimate · HVAC replacement · FY 2017

  $375

  unknown

  Council approval status: not yet on record.

  Docwhat's the difference in the AC unit alone AC unit alone was is $375

• Air Comfort Train air conditioner bid

  Air Comfort bid amount for a Train air conditioner.

  estimate · HVAC replacement · FY 2017

  $2,825

  outflow

  Council approval status: not yet on record.

  Doctrain bid 2825 Hidden Acres bid $24.50 train built excuse me Air Comfort built bid 2825 Hidden Acres bid 2450

• Hidden Acres Train air conditioner bid

  Hidden Acres bid amount for a Train air conditioner.

  estimate · HVAC replacement · FY 2017

  $2,450

  outflow

  Council approval status: not yet on record.

  DocAir Comfort built bid 2825 Hidden Acres bid 2450

• Air Comfort high-efficiency bid line

  Air Comfort high-efficiency HVAC bid line read during the spreadsheet discussion.

  estimate · HVAC replacement · FY 2017

  $1,970

  outflow

  Council approval status: not yet on record.

  DocAir Comfort bid $1,970 for the high efficiency

• Air Comfort Train 96-percent efficient furnace bid

  Train 96-percent efficient furnace bid amount discussed from the spreadsheet.

  estimate · HVAC replacement · FY 2017

  $13,725

  outflow

  Council approval status: not yet on record.

  Docthe train from Air Comfort 96 efficient is 13725

• Ham Lake Chamber of Commerce HVAC contribution

  Funding discussed from the Ham Lake Chamber of Commerce for the HVAC project; transcript renders the amount as 4722.

  donation · HVAC replacement funding · FY 2017

  $4,722

  inflow

  Council approval status: not yet on record.

  Docwe got 4722Docwith the money from the hamlake Chamber of coners

• One-time revenue resources for HVAC, lower end

  Lower end of the discussed range of one-time revenue resources available for HVAC funding.

  revenue · HVAC replacement funding · FY 2017

  $8,000

  inflow

  Council approval status: not yet on record.

  Docthere's about $8 $9,000 in those onetime Revenue resources

• One-time revenue resources for HVAC, upper end

  Upper end of the discussed range of one-time revenue resources available for HVAC funding.

  revenue · HVAC replacement funding · FY 2017

  $9,000

  inflow

  Council approval status: not yet on record.

  Docthere's about $8 $9,000 in those onetime Revenue resources

Memory cues and prior history

When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.

• Becky and I were kind of surprised that it came up again because we had gone through this with them last year

  — planner Stockman

  What this is about
  Planner recalled prior year discussions with the Andersons about wetland limits and the mud-running activity.

  DocBecky and I were kind of surprised that it came up again because we had gone through this with them last year

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• his recollection of some of the discussions that we had was um not that great or maybe he misunderstood

  — planner Stockman

  What this is about
  Planner said the Andersons’ recollection of prior discussions may have been incomplete or misunderstood.

  Dochis recollection of some of the discussions that we had was um not that great or maybe he misunderstood

  Partial matchWe have not matched this to a prior decision yet.

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• when you were in front of the council a couple years back all council members um participated in that conversation and agreements were made agreements were adhered to

  — council member Rainville

  What this is about
  Council member recalled an earlier council appearance by Scott Alderson about his property and related agreements.

  Docwhen you were in front of the council a couple years back all council members um participated in that conversation and agreements were made agreements were adhered to

  Partial matchWe have not matched this to a prior decision yet.

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• we had the approval to do that last year but um we did not get that part of it done issu so we didn't get it pulled the name

  — Linda

  What this is about
  Farmers market representative recalled that the city had already authorized a weather-band radio giveaway the prior year but it had not been completed.

  Docwe had the approval to do that last year but um we did not get that part of it done issu so we didn't get it pulled the name

  Partial matchWe have not matched this to a prior decision yet.

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• I know originally when you started us up and I had mentioned that maybe running it through the Lions cuz then right and because they Tak care of the insurance for you

  — council member

  What this is about
  Council member recalled prior discussion of possibly running the farmers market through the Lions for insurance.

  DocI know originally when you started us up and I had mentioned that maybe running it through the Lions cuz then right and because they Tak care of the insurance for you

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• in February we tabled it March at the March meeting said you were going to go out for bids as soon as the council approves that these are the roads you want done

  — council member Rainville

  What this is about
  Council member recalled earlier 2017 Road and Bridge discussions about dust control bidding.

  Docin February we tabled it March at the March meeting said you were going to go out for bids as soon as the council approves that these are the roads you want done

  Partial matchWe have not matched this to a prior decision yet.

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• last year or a few years ago we had you C and material they all labor start

  — council member Bettinger

  What this is about
  Council member recalled prior culvert work and how bids may have included materials and labor in a previous year.

  Doclast year or a few years ago we had you C and material they all labor start

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• this came up last last budget cycle when this furnace first went out we limed through the winter and we got through

  — mayor

  What this is about
  The mayor recalled that the HVAC problem first arose during the prior budget cycle and the city made it through the winter without replacing the furnace.

  Docthis came up last last budget cycle when this furnace first went out we limed through the winter and we got through

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• we did discuss in January that there was the possibility of things coming up after at the last minute that there's was the potential of bringing issues here

  — council member Breyen

  What this is about
  Council member recalled a January discussion about allowing late-added items on the agenda.

  Docwe did discuss in January that there was the possibility of things coming up after at the last minute that there's was the potential of bringing issues here

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

Sources

Every document and recording archived for this meeting.

• Document

  City Council Workshop — 2017-05-04 Workshop Minutes (2017-05-04)

  Minutes · 2017-05-04

  10 pages

  ↗
• Video

  Meeting recording

  YouTube

  Transcript · 1004 segments · 2:33:39

  ↗