M1MOTION BY COUNCIL MEMBER RAINVILLE, SECOND BY BLAKE TO APPROVE THE AGENDA AS AMENDED.
moved by Rainville, seconded by Blake
Passed
- YPilon
- YBlake
- YGreenberg
- YAlders
- YRainville
Meetings
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2022-08-11
Agenda
Not posted
What was on the agenda.
One-line summary
The Council installed Scott Lehner as City Administrator, approved the amended consent agenda, adopted commercial/industrial architectural standards and a THC products moratorium, discussed code enforcement and parks improvements, and approved an amended per-meeting pay policy.
20 items as recorded in the packet and minutes.
1Call to Order
Call to order, Pledge of Allegiance, roll call, and approval of the amended agenda.
Agenda approved as amended; 2C Volunteer Recognition and 8b Parks Update were added, and 3d was moved to 8c for discussion.
2aOath of Office for Nowthen's First City Administrator Scott Lehner
Oath of office for Nowthen's first City Administrator, Scott Lehner.
Oath was administered; no motion was recorded.
2bCode of Ethics for Nowthen's First City Administrator Scott Lehner
Reading of the Code of Ethics for City Administrator Scott Lehner.
Code of Ethics was read; no motion was recorded.
2cVolunteer Recognition for Mary Rainville
Volunteer recognition for Council Member Mary Rainville, added to the agenda as item 2C.
Recognition was announced; no motion was recorded.
3aApproval of July 19, 2022 City Council minutes
Approval of July 19, 2022 regular City Council minutes.
Approved under the amended consent agenda.
3bApproval of Claims and Treasurer's Report
Approval of claims for July 20, 2022 to August 11, 2022 and Treasurer's Report.
Approved under the amended consent agenda.
3cReplacement of sink in Memorial Park concessions building
Resolution approving replacement of the sink in the Memorial Park concessions building.
Approved under the amended consent agenda.
3d/8cPer-meeting policy for elected officials and certain representatives
Resolution establishing a per-meeting policy for the Mayor and City Council Members; moved from consent to 8c for discussion.
Moved to 8c and approved as amended after discussion.
3eUse of golf carts and temporary road closure for Ninth Annual Car Show
Approval of use of golf carts and temporary road closure for the Ninth Annual Car Show.
Approved under the amended consent agenda.
3fResignation of Chad Sacre as paid-on-call firefighter
Acceptance of Chad Sacre's resignation as a Nowthen paid-on-call firefighter.
Approved under the amended consent agenda.
3gHire Jordan Lukanen as paid-on-call firefighter
Approval to hire Jordan Lukanen as a paid-on-call firefighter.
Approved under the amended consent agenda.
3hHire two temporary part-time records-scanning workers
Resolution authorizing the hire of two temporary part-time individuals to complete scanning of paper records.
Approved under the amended consent agenda.
4Floor Items
Floor items, including resident Sam Corns' questions about a potential city code violation notice.
Staff were to discuss and formulate a plan; no motion was recorded.
5Sheriff's Report
Sheriff's report for July 2022.
Report and discussion only; no motion was recorded.
6Fire Department
Fire Department report for July 2022.
Report only; no motion was recorded.
7aOrdinance 2022-02 architectural standards for commercial and industrial uses
Ordinance 2022-02 amending City Code architectural standards for commercial and industrial uses.
Approved as amended, with stated intent to continue work on related business-district ordinance changes.
8aOrdinance 2022-03 THC products moratorium
Ordinance 2022-03 establishing a one-year moratorium on sale, testing, manufacturing, and distribution of THC products.
Ordinance 2022-03 approved.
8bParks update from Council Member Greenberg
Parks update from Council Member Greenberg, including disc golf maintenance, poison ivy removal, pickleball courts, and possible disc golf expansion.
Minutes record a motion but do not record whether it carried or failed.
8cResolution 2022-XX per-meeting pay system
Per-meeting pay policy moved from consent item 3d to City Council item 8c.
Approved as amended.
9Adjourn
Adjournment.
Meeting adjourned at 9:12 p.m.
What this meeting did about specific topics, organized by issue rather than by document.
Meeting opening and amended agenda
The meeting was called to order at 7:03 p.m., the Pledge was recited, and the Council approved the agenda as amended. The amendments added a volunteer recognition item for Mary Rainville, added a parks update, and moved the per-meeting pay policy from the consent agenda to discussion.
Agenda: 1. Motions: M1. Speakers: Pilon, Rainville, Blake.
Installation of Scott Lehner as City Administrator
Mayor Pilon administered the oath of office to Scott Lehner as Nowthen's first City Administrator, and Interim City Administrator Boyles read the Code of Ethics to those present.
Agenda: 2a, 2b. Speakers: Pilon, Boyles, Lehner.
Mary Rainville volunteer recognition
Council Member Blake recognized Council Member Rainville for being named among the top 100 of 700 nominations as a recognized outstanding volunteer for her year-round volunteer work.
Agenda: 2c. Speakers: Blake, Rainville.
Consent agenda approvals
The Council approved the amended consent agenda, which included the July 19 minutes, claims and Treasurer's Report, a Memorial Park concessions sink replacement, the Lakeside Cabinets car show road closure and golf cart use, Chad Sacre's firefighter resignation, hiring Jordan Lukanen as a paid-on-call firefighter subject to screening, and hiring two part-time workers for the records scanning project. The per-meeting pay policy was removed from consent for discussion.
Agenda: 3a, 3b, 3c, 3e, 3f, 3g, 3h. Motions: M2. Speakers: Blake, Alders.
Sam Corns code enforcement complaint
Resident Sam Corns asked about a July 20 potential city code violation notice and how the City uses old aerial photos or enters property for code enforcement. Boyles said the notice was meant to begin a cooperative process to determine whether any violation exists, and Lehner, Boyles, and Stockman were to develop a plan to address the complaint.
Agenda: 4. Speakers: Sam Corns, Boyles, Lehner, Stockman.
July Sheriff's report and traffic concerns
Lieutenant Jacobson reported 119 sheriff calls in July, including incidents involving loose cows, distracted-driving crashes, and motorcycle crashes. The Council also discussed possible County speed-limit reductions and extra patrol on 201st because of detour traffic, and the Mayor thanked the Sheriff's Department and Fire Department for Night to Unite participation.
Agenda: 5. Speakers: Jacobson, Pilon.
July Fire Department report
Chief Schmidt reported 20 July fire incidents, an average response time of 12 minutes and 4 seconds, and an average of 4.2 firefighters per call. Notable calls included mutual aid for Ramsey and Oak Grove fires, assisting with a pediatric burn patient, and assisting at a death scene; the department also discussed Grass 1 repairs and the expected 2023 tanker delivery.
Agenda: 6. Speakers: Schmidt, Boyles.
Commercial and industrial architectural standards
The Council approved Ordinance 2022-02 amending City Code Sections 11-2, 11-5, and 11-6 on architectural standards for commercial and industrial uses. The motion also stated the City intended to keep working on related business-district improvements, including landscaping and screening requirements.
Agenda: 7a. Motions: M3. Speakers: Rainville, Greenberg.
THC products moratorium
After discussion of THC products and Minnesota law, the Council approved Ordinance 2022-03 prohibiting the sale, testing, manufacturing, and distribution of THC products in Nowthen.
Agenda: 8a. Motions: M4. Speakers: Alders, Rainville.
Disc golf, poison ivy, and pickleball improvements
Council Member Greenberg reported missing signs, maintenance needs, and poison ivy at the disc golf course, and the Council discussed possible goats for poison ivy, pickleball court locations, and expanding disc golf to 18 holes. A motion was made to allow up to $10,000 for related work and planning, but the minutes do not record whether that motion passed.
Agenda: 8b. Motions: M5. Speakers: Greenberg, Alders, Rainville.
Per-meeting pay policy
The Council moved the per-meeting pay policy from consent to discussion, talked about stipends for Council members and residents representing Nowthen on certain committees, and approved the resolution as amended. The discussion changed the proposed stipend from $50 to $40 for certain pre-approved meetings and raised the Planning Commission stipend from $20 to $40.
Agenda: 3d/8c, 8c. Motions: M6. Speakers: Alders, Blake.
Adjournment
The Council voted to adjourn, and the meeting ended at 9:12 p.m.
Agenda: 9. Motions: M7. Speakers: Rainville, Blake.
7 motions on the record. Split votes are highlighted.
M1MOTION BY COUNCIL MEMBER RAINVILLE, SECOND BY BLAKE TO APPROVE THE AGENDA AS AMENDED.
moved by Rainville, seconded by Blake
M2MOTION BY COUNCIL MEMBER BLAKE, SECONDED BY ALDERS TO APPROVE THE CONSENT AGENDA AS AMENDED MOVING 3d TO 8c.
moved by Blake, seconded by Alders
M3MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY GREENBERG TO APPROVE ORDINANCE 2022-02 AS AMENDED WITH THE INTENTION OF CONTINUING WORK ON OTHER ORDINANCE CHANGES RELATED TO THE PLANNING AND IMPROVEMENT OF THE BUSINESS DISTRICTS IN THE CITY, INCLUDED BUT NOT LIMITED TO LANDSCAPING AND SCREENING REQUIREMENTS.
moved by Rainville, seconded by Greenberg
M4MOTION BY COUNCIL MEMBER ALDERS, SECONDED BY RAINVILLE APPROVE ORDINANCE 2022-03 PROHIBITING THE SALE, TESTING, MANUFACTURING, AND DISTRIBUTION OF THC PRODUCTS.
moved by Alders, seconded by Rainville
M5MOTION BY COUNCIL MEMBER ALDERS SECONDED BY RAINVILLE TO GIVE COUNCIL MEMBER GREENBERG APPROVAL TO SPEND UP TO $10,000 FROM THE GENERAL FUND OR CIP FUNDS TO REPAIR DISC GOLF COURSE, HIRE GOATS FOR POISON IVY EXTRACTION, AND TO WORK WITH STAFF TO COME UP WITH PLANS FOR EXPAND DISC GOLF & CREATE A PICKLE BALL COURT IN MEMORIAL PARK USING THE BASKETBALL COURT AND VOLLEYBALL COURT.
moved by Alders, seconded by Rainville
M6MOTION BY COUNCIL MEMBER ALDERS, SECONDED BY BLAKE TO APPROVE RESOLUTION 2022-XX AS AMENDED ESTABLISHING A PER MEETING PAY SYSTEM FOR MAYOR, CITY COUNCIL MEMBERS, AND RESIDENTS REPRESENTING NOWTHEN ON CERTAIN COMMITTEES.
moved by Alders, seconded by Blake
M7MOTION TO ADJOURN BY COUNCIL MEMBER RAINVILLE, SECONDED BY BLAKE.
moved by Rainville, seconded by Blake
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
Pine River State Bank checking balance
Treasurer's Report cash balance as of July 31, 2022.
treasurer_report · Pine River State Bank checking account · FY 2022
$198,771.42
unknown
Economic Development Fund balance
Treasurer's Report cash balance as of July 31, 2022.
treasurer_report · Nowthen Economic Development Fund · FY 2022
$2,489.02
unknown
PMA Financial Network CD balance
Treasurer's Report cash balance as of July 31, 2022.
treasurer_report · PMA Financial Network CDs · FY 2022
$3,117,363.12
unknown
4M money market balance
Treasurer's Report money market fund balance as of July 31, 2022.
treasurer_report · 4M, 4MP & GO Funds · FY 2022
$1,225,351.84
unknown
Treasurer's Report bank total
Treasurer's Report listed total before outstanding checks.
treasurer_report · Treasurer's Report total cash · FY 2022
$4,543,975.4
unknown
YTD outstanding checks
Outstanding checks reducing the Treasurer's Report bank total.
treasurer_report · YTD outstanding checks · FY 2022
$73,897.58
outflow
Adjusted bank total
Adjusted bank total and Schedule 1 ending balance in Treasurer's Report.
treasurer_report · Adjusted bank total · FY 2022
$4,470,077.82
unknown
August 11 claim register total
Claim register total for checks to be generated by computer for the August 11 Council checks.
invoice · 08-11-22 CC Checks · FY 2022
$127,698.75
outflow
Pay trade interest total
Purchased trade interest claim register total.
revenue · Pay Trade Interest · FY 2022
$983.43
inflow
July ACH deposits total
July ACH deposits claim register total.
revenue · July ACH Deposits · FY 2022
$30,377.28
inflow
Crown Castle tower lease payment
Tower lease payment in July ACH deposits.
revenue · Crown Castle tower lease · FY 2022
$1,216.7
inflow
Local Government Aid receipt
State aid receipt from Minnesota Management and Budget.
grant · Local Government Aid and supplemental aid · FY 2022
$25,843
inflow
FY22 fire training reimbursement
FY22 training reimbursement from MN Fire Training.
reimbursement · Fire training reimbursement · FY 2022
$525
inflow
Additional 4M interest
Additional 4M interest receipt.
revenue · Additional 4M Interest · FY 2022
$1,241.58
inflow
July auto pay total
Auto Pay July claim register total.
invoice · Auto Pay July · FY 2022
$10,656.15
outflow
July credit card deposit total
July credit card deposit register total.
revenue · July CC Deposit · FY 2022
$7,883.64
inflow
First-half 2022 property tax settlement net payment
Anoka County first-half 2022 property tax settlement net payment.
levy · Balance of 2022 tax · FY 2022
$366,912.48
inflow
2022 COVID relief deposit
2022 COVID relief deposit recorded as ARPA money received.
grant · ARPA Money Received · FY 2022
$259,053.55
inflow
July 21 payroll voucher total
Payroll-related voucher register total.
salary · VOUCHERS07/21/22 PAY · FY 2022
$4,341.08
outflow
July cash/check deposit total
July cash/check deposits register total.
revenue · July Cash Check Deposits · FY 2022
$16,659.44
inflow
Costco sink price
Costco listed price for the proposed stainless steel utility sink.
estimate · Memorial Park concessions sink · FY 2022
$519.99
outflow
Estimated sink installation labor
Estimated labor to install the concessions building sink.
estimate · Memorial Park concessions sink labor · FY 2022
$300
outflow
Memorial Park sink not-to-exceed amount
Not-to-exceed authority to purchase and install a commercial sink and faucet.
expenditure · Memorial Park concessions sink authorization · FY 2022
$2,000
outflow
Packet proposed per-meeting rate
Packet proposed $50 for each eligible meeting attended.
salary · Original per-meeting rate proposal · FY 2023
$50
outflow
Council approval status: not yet on record.
Packet estimated annual per-meeting cost
Packet estimated the initial annual cost if each member attended one extra meeting every other month.
estimate · Original estimated annual per-meeting cost · FY 2023
$1,500
outflow
Council approval status: not yet on record.
Approved amended per-meeting stipend amount
Minutes state the Council discussed changing the stipend to $40 per meeting and increasing Planning Commission stipend to $40.
salary · Amended per-meeting stipend · FY 2023
$40
outflow
Prior Planning Commission stipend
Minutes state Planning Commission was currently receiving $20 per meeting before the discussed increase.
salary · Prior Planning Commission stipend · FY 2022
$20
outflow
Council approval status: not yet on record.
Approximate initial training cost per firefighter
Approximate initial training cost per firefighter for Jordan Lukanen hiring request.
estimate · Initial firefighter training · FY 2022
$5,000
outflow
Prior records-scanning authorization
At the July 19 meeting, Council had authorized one temporary part-time person for the scanning project at a total cost of $9,000.
estimate · Prior scanning project authorization · FY 2022
$9,000
outflow
Council approval status: not yet on record.
Records-scanning computer actual cost
Updated cost of the computer for the records-scanning project after screens were included.
expenditure · Records-scanning computer · FY 2022
$2,000
outflow
Records-scanning hiring not-to-exceed cost
Not-to-exceed personnel cost to hire two part-time individuals to complete the scanning project.
expenditure · Two records-scanning temporary workers · FY 2022
$12,250
outflow
Parks update proposed authorization
Motion would authorize Council Member Greenberg to spend up to $10,000 from the General Fund or CIP funds for disc golf repairs, goats for poison ivy, and planning disc golf expansion and pickleball courts; the minutes do not record the result of this motion.
expenditure · Disc golf, poison ivy, and pickleball planning · FY 2022
$10,000
outflow
General Fund receipts budget
June 2022 financial report General Fund total receipts budget.
budget · 2022 General Fund receipts budget · FY 2022
$1,933,415
inflow
General Fund YTD receipts
June 2022 financial report General Fund year-to-date receipts.
budget · 2022 General Fund receipts YTD · FY 2022
$815,678
inflow
General Fund disbursements budget
June 2022 financial report General Fund total disbursements budget.
budget · 2022 General Fund disbursements budget · FY 2022
$1,860,915
outflow
General Fund YTD disbursements
June 2022 financial report General Fund year-to-date disbursements.
budget · 2022 General Fund disbursements YTD · FY 2022
$786,030
outflow
Total City cash and investments 6/30/2022
June 2022 financial report total City cash and investments as of June 30, 2022.
asset_value · Total City cash and investments · FY 2022
$4,188,427
unknown
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
In September 2021 Council Member Rainville prepared and presented to the city council the attached RCA. The RCA explains that considerable deterioration has occurred both inside and within the concession building which require repair or replacement for a total estimated cost of $11,000. The city council assigned the staff to work with contractors to upgrade the building.
— Council Member Rainville
What this is about
Prior 2021 Council action and earlier cost estimate for Memorial Park Pavilion improvements before the sink replacement request.
The records I searched do not contain a September 2021 council action or RCA matching this recollection about Memorial Park Pavilion concession building repairs, the $11,000 estimate, or a motion assigning staff to work with contractors on upgrades. The search results do show later Memorial Park Pavilion-related items, but they are not the same action: at the January 13, 2026 meeting, Council approved purchasing a memorial plaque and dedicating the Memorial Park Pavilion in Judy Herrala’s memory, with the plaque cost not to exceed $350; and 2026 packet materials include later discussion of pavilion access/security costs. These records do not confirm the recalled 2021 repair estimate or direction to staff.
After eight years the process seems to be well vetted.
— Interim City Administrator
What this is about
History of the Lakeside Cabinets car show and prior years' road closure and golf cart process.
The records I searched do not contain a prior decision or discussion matching the recollection about the Lakeside Cabinets car show, road closures, or a golf cart process over prior years. The only search result that mentions Lakeside Cabinets is a January 13, 2026 packet item noting a donation from Lakeside Cabinets for new workspace at the Nowthen Fire Station. That does not appear related to the car show, road closures, or golf cart procedures.
At the July 19, 2022, meeting the city council authorized the hiring of one temporary part time individual to complete our record scanning project at a total cost of $9000.
— Interim City Administrator
What this is about
A prior July 19, 2022 Council action authorizing one temporary records-scanning worker before this meeting considered hiring two workers.
The records I searched do not contain a prior City Council decision matching this recollection. In particular, the search results did not include July 19, 2022 minutes or packet material showing authorization to hire one temporary part-time records-scanning worker at a total cost of $9,000. The available results were unrelated items, mostly later payment registers and packets, and they do not confirm the July 19, 2022 action or any vote outcome.
After devoting months to a painstaking review of architectural standards the Planning and Zoning Commission held a public hearing on July 26, 2022, to allow the general public, residents and business owners to comment on the proposed changes.
— Liz Stockman
What this is about
Prior Planning and Zoning Commission work and public hearing on architectural standards before Council approval.
The records I searched do not contain a prior Planning and Zoning Commission discussion, public hearing, or City Council approval matching this recollection about architectural standards in July 2022. The search results mainly include 2026 Planning and Zoning materials about commission appointments, subdivision/variance procedures, and specific development applications. They do not show the July 26, 2022 public hearing or the later Council action on architectural standards.
Grass 1 is in for repair. Boyer thinks they have found the long-standing electrical problem.
— Chief Schmidt
What this is about
Fire Department report referencing an ongoing electrical problem with Grass 1.
The records I searched do not contain a prior Fire Department report specifically mentioning Grass 1, Boyer, or a long-standing electrical problem with that vehicle. There are Fire Department-related materials in the recent packets, including a Fire Chief update at the February 10, 2026 meeting and fire/security system information in the February 10 and April 14, 2026 packets, but those appear to concern department operations, alarms/security, staffing, and facilities—not repairs to Grass 1.
Planning Commission is currently receiving $20.00 a meeting.
What this is about
Parks discussion recalled the current Planning Commission stipend amount before discussing an increase.
The records I searched do not contain a prior decision or policy confirming that Planning Commission members receive $20 per meeting, nor do they show a formal vote setting that stipend amount. The closest related records are Planning and Zoning Commission policy items in the February 10, 2026 packet and a proposed Planning Commission ordinance update in the March 10, 2026 packet, but those materials address commission procedures, membership eligibility, and interview process—not compensation or stipends.
<!-- PageBreak --> <!-- PageNumber="7" --> Council Member Glaser suggested considering naming the pavilion at Memorial Park after Judy given her extensive work with Park and Recreation. MOTION BY COUN
WRIGHT HENNEPIN SECURITY <table> <tr> <th>MEMORIAL PARK PAVILION AND 2 BATHROOMS</th> <th></th> </tr> <tr> <td>Feature</td> <td>Wright Hennepin</td> </tr> <tr> <td>Equipment Upfront Cost</td> <td>$4,6
CITY OF NOWTHEN By: SHANE D. HYBBEN Its Mayor ATTEST By: NATALIE JOHNSON Its City Clerk <!-- PageBreak --> <!-- PageNumber="27" --> <figure> CITY OF NOWTHEN </figure> # REQUEST FOR COUNCIL ACTION <tab
<!-- PageBreak --> <!-- PageNumber="226" --> <figure> CITY OF NOWTHEN </figure> ## REQUEST FOR COUNCIL ACTION <table> <tr> <th>Agenda Item:</th> <th>Department:</th> <th rowspan="2">Requested Council
MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE, TO APPROVE THE CONSENT AGENDA AS AMENDED. 5 AYES VIA ROLL CALL, COUNCIL MEMBER BREYEN, SWENSON, GLASER, RAINVILLE, AND MAYOR HYBB
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