Loading records…
Wednesday, August 15, 2012
Agenda
Not posted
What was on the agenda.
Packet
Not posted
The supporting materials council reviewed.
One-line summary
Council adopted the Rum River Crossing Study and Old Viking Bridge resolutions, awarded an emergency command center generator bid, approved several Lions and park items (including a Twins grant application), handled multiple drainage and enforcement topics (several tabled), and approved consent agenda items including bills, reports, and proclamations.
29 items as recorded in the packet and minutes.
A0Approve/Amend tonight's meeting agenda
Add item 9 i) Threshing Show Booth staffing; add item 9 j) set date for workshop budget meeting; approve amended agenda.
1Floor Items
No floor items were raised.
2Sheriff Report
Lieutenant Ron Bouley reported July calls for service; comments about Nite to Unite.
3aAdopt Rum River Crossing Study
Adopt Resolution 2012-20 (with additions mentioned by Attorney Ruppe).
3bRequest by Paul Soltvedt (Carolyn Hardle) - IUP for Extended Home Occ.
Resolution 2012-18 denying an Interim Use Permit for North Country Recycling, 21269 Jarvis Street NW; applicant asked to table for about one month.
3cLenny Engren - Planner Billing
No one present; discussion of sending letter for payment of billing ($720.45) and potential assessment to property; motion to re-invoice through attorney and involve building inspector.
4aGenerator Quotes - Emergency Command Center
Award bid (alternate quote) to Kilmer Electric Co., Inc. for $50,565.00 (80 kW).
4bCountry Meadow drainage issues
Engineer to obtain another camera quote; Glaze to get quote for contracting a hoe; item tabled.
4cJeannie Kopis - Property drainage issues (7799 - 223rd Ave. NW Elk River)
Resident described Burns Lake drainage/dam issue; attorney to check statutes/ordinances and coordinate with county attorney; no motion needed.
Attorney stated no motion was needed; staff/attorney to follow up.
4dOld Viking Bridge - Adopt Resolution 2012-19
Approve plans and specifications for reconstruction; referenced MnDOT grant letter dated Aug. 13, 2012.
4eApprove Joint Powers Agreement (Old Viking Bridge funding)
Approve JPA related to MnDOT Bridge Bonds; estimate roughly $100,000 Bridge Bond and $67,500 City; agreements based on actual bid prices.
4fTransportation and Land Use Study
Study related to Rum River Crossing Study and future access onto County Road 22; tabled until 2013 to review budget.
5aStreet Priority Inventory
Road & Bridge Committee list; noted cost $500,000 per year for 6 years; motion to table until budget review.
5bAdopt Sign Policy
Policy previously discussed; adopted.
6aTwin's Grant (Fields for Kids) - East Twin Lakes Park improvements
Approve sending matching grant application; estimated improvements $9,825.60; requested matching grant $4,912.80.
7aNowthen Lions emblem on city population signs
Request tabled to September 11, 2012 meeting due to presenter absence.
7bApprove Nowthen Lions 5K walk/run
Event on September 22, 2012; approved.
8Consent Agenda
Approve minutes, audited bills, financial report, resolutions/proclamation, URRWMO budget, and liquor license requests.
Approved as a single consent agenda motion.
9aFuel Tanker Parking issues
Prohibit this type of vehicle from parking on city property due to liability concern.
9bLeon Ohman (6760 213th Ave Elk River) - Request for liquor license approval and waive fee
Request tabled to Sept. 11, 2012 pending review of existing CUP conditions; fee mentioned as $1700.
9cAP Wireless Lease Prepayment Offer
Decline proposed T-Mobile lease buyout per attorney memo (Aug. 9, 2012).
Motion was to not accept the offer.
9dRecycling Center Cameras/Improvements
Discussion of camera pricing; tabled pending more information (Menards price cited at $110 each).
9eCouncil Administrative Policies
Tabeld until after September 1, 2012.
9fZoning/code Enforcement
First motion to table until after elections failed for lack of second; second motion to table until after budget discussions carried.
Initial tabling motion failed (no second); later motion to table until after budget discussions passed.
9gApprove Fox Lawson Compensation Study Invoice
Approve and pay invoice for $2700.00; vote recorded as three in favor, Olmon opposed.
9hPublic email lists
Approve office staff disclaimer re: email privacy/opt-out.
9iAdded Item - Threshing Show Booth
Sign-up sheet for residents to work the City Booth at the Threshing Show.
No motion recorded.
9jAdded Item - Workshop for 2013 Nowthen Budget
Set budget workshop date/time.
Workshop date set for Wednesday, August 29 at 6:00 at City Hall (no motion text recorded).
AdjAdjourn
Adjourn at 9:40 PM.
What this meeting did about specific topics, organized by issue rather than by document.
Rum River Crossing Study (Resolution 2012-20)
Council heard from Gina Mitchell (Bolton & Menk) and Anoka County staff about the Rum River Crossing Study as a non-binding planning tool intended to support future comprehensive plan updates and coordination among partners, and then adopted Resolution 2012-20 with additions noted by Attorney Ruppe.
Agenda: 3a. Motions: M2. Speakers: Gina Mitchell, Kate Garwood, D. Daniel Licht, Ruppe.
North Country Recycling IUP denial / request to table (21269 Jarvis Street NW)
Paul Soltvedt asked the council to table the Interim Use Permit matter for about a month so he could regroup and gather information due to miscommunication and feeling unprepared, and council voted to table it.
Agenda: 3b. Motions: M3. Speakers: Paul Soltvedt.
Engren planner billing ($720.45) and re-invoicing through attorney
With no one present for the billing question, the council discussed attorney follow-up to the Engren matter, including the previously agreed planner billing amount and possible assessment to the property if unpaid, and voted to re-invoice the property owner through the attorney’s office and involve the building inspector in the permitting/inspection process.
Agenda: 3c. Motions: M4. Speakers: Ruppe.
Emergency Command Center generator bid (Kilmer Electric)
Engineer Shane Nelson reported generator bids and council awarded Kilmer Electric Co., Inc. the alternate quote for a larger generator, approving the project at the stated bid amount.
Agenda: 4a. Motions: M5. Speakers: Shane Nelson.
Country Meadow drainage camera inspection (tabled for more quotes)
Council discussed the still-flooded pipe conditions and an estimated camera inspection cost, then tabled the item while directing staff to obtain another camera quote and a quote for contracting a hoe to assist with access.
Agenda: 4b. Motions: M6. Speakers: Shane Nelson, Glaze.
Burns Lake / Jeannie Kopis drainage complaint
Jeannie Kopis described a drainage problem involving a manually built obstruction at a ditch, impacts on her island plantings, and prior county attorney involvement; the engineer stated the city had limited authority and suggested DNR jurisdiction, and the city attorney agreed to check state statutes and city ordinances and coordinate with the county attorney without a council motion.
Agenda: 4c. Speakers: Jeannie Kopis, Shane Nelson, Ruppe.
Old Viking Bridge reconstruction approvals and funding partnership
Council approved Resolution 2012-19 for reconstruction plans/specifications and approved a joint powers agreement for MnDOT bridge bond participation, with staff stating rough estimates for bond funding and the city share that would ultimately be based on actual bid prices.
Agenda: 4d, 4e. Motions: M7, M8. Speakers: Shane Nelson.
Transportation and Land Use Study (Rum River Crossing follow-on)
Council discussed a future transportation/land use access study tied to the Rum River Crossing corridor and County Road 22 access planning, then tabled the study until 2013 pending budget review.
Agenda: 4f. Motions: M9. Speakers: Shane Nelson, D. Daniel Licht.
Street Priority Inventory road program planning
Glaze and the Road & Bridge Committee presented a street priority list with a multi-year cost estimate, and council tabled it until budget review.
Agenda: 5a. Motions: M10. Speakers: Glaze, Schulz, Shane Nelson.
Twins Fields for Kids grant application for East Twin Lakes Park
Council heard about the Twins Fields For Kids matching-grant program and approved submitting the city’s application for ballfield upgrades at East Twin Lakes Park, citing an estimated project cost and the requested matching grant amount.
Agenda: 6a. Motions: M12. Speakers: Judy Herrala.
Nowthen Lions requests (sign emblem and 5K)
Council tabled the request to install the Nowthen Lions emblem on city population signs until the next meeting due to the presenter’s absence, and approved the Nowthen Lions 5K Walk/Run for September 22, 2012.
Agenda: 7a, 7b. Motions: M13, M14. Speakers: Judy Herrala.
Fuel tanker parking on city property
After noting the city’s insurance agent raised liability concerns about a fuel tanker parking beside city hall, council voted to prohibit this type of vehicle from parking on city property.
Agenda: 9a. Motions: M16.
Leon Ohman liquor license request and fee waiver ($1700)
Leon Ohman asked for approval of an additional liquor license to sell Minnesota beer and requested the $1700 fee be waived or reduced; council tabled the request to review his existing CUP and its conditions before making a decision.
Agenda: 9b. Motions: M17. Speakers: Leon Ohman.
AP Wireless / T-Mobile lease buyout offer declined
Based on Attorney Mike Couri’s memo, council discussed the AP Wireless lease prepayment offer and voted not to accept the proposed T-Mobile lease buyout.
Agenda: 9c. Motions: M18. Speakers: Couri.
Recycling Center security cameras (tabled)
Council discussed obtaining security cameras for the recycling center, including possible pricing sources, and tabled the matter to gather more information.
Agenda: 9d. Motions: M19. Speakers: Pilon, Olmon.
Council Administrative Policies timing (tabled)
Council discussed whether council administrative policies should be delayed in light of union negotiations and then tabled the item until after September 1, 2012.
Agenda: 9e. Motions: M20. Speakers: Pilon, Olmon.
Zoning/code enforcement and ordinance prosecution letter
Council reviewed an attorney letter about ordinance prosecution; a motion to table until after elections failed for lack of a second, and then council voted to table the matter until after budget discussions.
Agenda: 9f. Motions: M21, M22. Speakers: Schulz, Peterson, Pilon.
Fox Lawson compensation study invoice ($2,700)
Council approved payment of the Fox Lawson compensation study invoice related to union negotiations, with the minutes noting three votes in favor and Olmon opposed.
Agenda: 9g. Motions: M23. Speakers: Pilon, Meyer, Olmon.
Public email list disclaimer/opt-out
Council discussed that email addresses cannot be kept private in data requests and directed office staff to draft a disclaimer for outgoing emails including an opt-out option.
Agenda: 9h. Motions: M24. Speakers: Olman, Rainville.
Threshing Show booth staffing
Council added an item for staffing the city booth at the Threshing Show, with Harlan Mayer stating he would prepare a resident sign-up sheet for the office.
Agenda: 9i. Speakers: Harlan.
2013 budget workshop scheduling
Council set the date for a 2013 budget workshop for Wednesday, August 29 at 6:00 at City Hall.
Agenda: 9j.
25 motions on the record. Split votes are highlighted.
M1Pilon made motion to approve the amended meeting agenda of August 15, 2012.
moved by Pilon, seconded by Meyer
all in favor
M2Meyer made motion to adopt resolution 2012-20 with additions mentioned by Attorney Ruppe.
moved by Meyer, seconded by Olmon
all in favor
M3Pilon made motion to table
moved by Pilon, seconded by Meyer
all in favor
M4Pilon made motion to re-invoice the property owner through the Attorney's Office and have our Building Inspector get up to speed and get involved on the permitting process for the inspections required inspections.
moved by Pilon, seconded by Meyer
all in favor
M5Pilon made motion to grant Kilmer Electric Co., Inc. the bid for the Alternate Quote @ $50,565.00.
moved by Pilon, seconded by Schulz
all in favor
M6Meyer made motion to table this and have Engineer Nelson acquire another quote to have site checked out by camera and also to have Glaze get a quote on contracting out for a hoe to come in.
moved by Meyer, seconded by Olmon
all in favor
M7Pilon made motion to adopt Resolution 2012-19.
moved by Pilon, seconded by Olmon
all in favor
M8Olmon made the motion to approve JPA.
moved by Olmon, seconded by Meyer
all in favor
M9Meyer made motion to table this until 2013 to first review the budget.
moved by Meyer, seconded by Olmon
all in favor
M10Pilon made motion to table until reviewing the budget.
moved by Pilon, seconded by Meyer
all in favor
M11Olmon made motion to adopt Sign Policy.
moved by Olmon, seconded by Meyer
all in favor
M12Meyer made motion to approve sending the Twins Community Fund (Fields of Kids) matching grant application for a matching grant for $4,912.80.
moved by Meyer, seconded by Pilon
all in favor
M13Olmon made motion to table until next September 11th, 2012 meeting.
moved by Olmon, seconded by Meyer
all in favor
M14Meyer made motion to approve 5K walk.
moved by Meyer, seconded by Olman
all in favor
M15Schulz made motion to approve the Consent Agenda.
moved by Schulz, seconded by Olman
all in favor
M16Schulz made the motion to not allow this type of vehicle to park on city property.
moved by Schulz, seconded by Meyer
all in favor
M17Pilon made motion to table this to obtain information on Mr. Ohman's existing CUP and to obtain the info ahead of time to have for review and re-visit this again at the Sept. 11th City Council Meeting.
moved by Pilon
All in favor
M18Meyer made motion to not go along with this offer or accept.
moved by Meyer, seconded by Schulz
all in favor
M19Meyer made motion to table this to obtain more information.
moved by Meyer, seconded by Schulz
all in favor
M20Olmon made the motion to table as requested by Pilon until after September 1, 2012.
moved by Olmon, seconded by Meyer
all in favor
M21Meyer made the motion to table until after elections, because there will be new people voted in and if a code officer is to be appointed.
moved by Meyer
There was no second to this motion, so it fails.
M22Pilon made the motion to table until after budget discussions.
moved by Pilon, seconded by Olmon
all in favor
M23Pilon made the motion to approve and pay for the Fox Lawson Compensation Invoice for $2700.00
moved by Pilon, seconded by Meyer
Three in favor, Olmon opposed
M24Olmon made the motion to have office staff write up a disclaimer stating that e-mails going out, if they wish to opt out of this, that they can.
moved by Olmon, seconded by Pilon
all in favor
M25Meyer made motion to adjourn @ 9:40 PM.
moved by Meyer, seconded by Pilon
all in favor
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
F1
Attorney discussed sending another letter asking for payment of planner billing agreed to be paid by the Engrens; if not paid, it would be assessed to the property plus recording costs.
invoice
$720.45
outflow
F2
Lowest bidder base quote amount for emergency command center generator (60 kilowatt). This base quote was discussed but not awarded; council awarded the alternate quote instead.
contract
$46,130
outflow
Council approval status: not yet on record.
F3
Awarded alternate quote bid for emergency command center generator to Kilmer Electric Co., Inc. (80 kilowatt).
contract
$50,565
outflow
F4
Verbal quote mentioned for putting a camera down the pipe for Country Meadow drainage issue; city staff would have to take metal pipe out.
estimate
$750
outflow
Council approval status: not yet on record.
F5
Estimated MnDOT Bridge Bond amount for Old Viking Bridge project (estimate; final agreements based on actual bid prices).
estimate
$100,000
inflow
F6
Estimated City share for Old Viking Bridge project (estimate; final agreements based on actual bid prices).
estimate
$67,500
outflow
F7
Street Priority Inventory program cost estimate stated as $500,000 per year for 6 years; item tabled pending budget review.
estimate
$500,000
outflow
F8
Estimated cost of ballfield improvements at East Twin Lakes Park in Twins Fields For Kids grant application.
estimate
$9,825.6
outflow
F9
Requested matching grant amount in Twins Community Fund (Fields of Kids) application.
grant
$4,912.8
inflow
F10
Liquor license cost cited by Leon Ohman; he requested the fee be waived or reduced; item tabled.
fee
$1,700
inflow
Council approval status: not yet on record.
F11
Price per camera mentioned (Menards) for recycling center security cameras; item tabled for more information.
estimate
$110
outflow
Council approval status: not yet on record.
F12
Fox Lawson Compensation Invoice approved for payment (compensation study for union negotiations).
invoice
$2,700
outflow
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
Attorney Ruppe said that he could send out another letter to both Lenny Engren & Verna Engren asking for payment of the billing ($720.45), as was agreed to be paid by the Engren's and noted in the City Council Meeting minutes of May 8, 2012.
— Ruppe
What this is about
Refers back to the May 8, 2012 council meeting minutes documenting the Engrens’ agreement to pay the planner billing.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Adopt Sign Policy - This was already discussed at last meeting and had not been adopted.
What this is about
References prior meeting discussion of the sign policy that was not adopted previously.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Resolution 12-16 - Never approved in July
What this is about
References that Resolution 12-16 was not approved in July and is included now under the consent agenda.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Approve 2013 URRWMO Budget - Never approved in July
What this is about
References that the 2013 URRWMO budget item was not approved in July and is included now under the consent agenda.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Engineer Nelson said that at the last meeting he had wanted to wait to see if the water would recede.
— Shane Nelson
What this is about
References prior meeting direction/plan regarding the Country Meadow drainage situation.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Every document and recording archived for this meeting.
The structured brief on this page is auto-generated and may need correction. The PDFs and the meeting recording remain the official record.