M1Approve amended meeting agenda for tonight's meeting. Motion to approve.
Passed
Yes; motion carried.
0:01Approve amended meeting agenda for tonight's meeting. Motion to approve.
Second. Yes. Motion carried.
Meetings
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Tuesday, February 21, 2017
Agenda
Not posted
What was on the agenda.
Packet
Not posted
The supporting materials council reviewed.
Minutes
Not posted
The official record of what happened.
Agenda items below are drawn from the packet; outcomes will not appear until minutes are added.
One-line summary
The Road & Bridge committee approved the amended agenda and January 17, 2017 minutes, discussed 2017 gravel dust control and gravel spending, and began discussion of a five-year blacktop plan including Old Viking Road.
6 items as recorded in the packet and minutes.
A1Approve amended meeting agenda
Approved by voice vote; motion carried.
A2Approve January 17, 2017 meeting minutes
Approved by motion/second; motion carried.
A3Floor items / public comment (blacktop questions)
A resident asked to discuss a blacktop-related concern later during the blacktop discussion.
No action taken at this point; the resident was asked to wait and tie it into the later blacktop discussion.
A4Gravel dust control, 2017
Discussion of past spending, planned miles, product (calcium chloride), effectiveness, and whether to reduce/reshape spending; discussion was ultimately tabled to be reworked and brought back next month.
Committee discussed potentially reducing the dust control line item and shifting funds to road improvements, but decided to table it and revisit next month.
A5Gravel plan / gravel spending
Discussion of gravel needs, prior-year spending vs budget, mileage, and the importance of continuing gravel work; included discussion of drainage/ditches affecting gravel road conditions and a suggestion for committee road tour/field trip.
No formal action recorded in the available transcript segment.
A6Five-year blacktop plan (including Old Viking)
The committee moved to blacktop planning and a resident (Charlie Zia of Old Viking) stated he heard a proposal to repave Old Viking and emphasized public awareness; discussion began but is cut off in the provided transcript segment.
Discussion began; no vote shown in the provided transcript segment.
What this meeting did about specific topics, organized by issue rather than by document.
2017 gravel dust control program and possible budget reduction
The committee reviewed dust control spending and planning, including that $30,000 was budgeted for 2017 and that last year they spent $32,000 over about ten miles, while this year they were planning eight miles and estimated $24,362. Members debated whether calcium chloride dust control is worth the money, with multiple speakers calling it a waste or primarily a "citizen satisfier," and they discussed the idea of cutting the program (for example, down to $15,000) and shifting funds to road improvements—but they did not take final action and instead tabled the matter to be reworked and brought back next month.
Agenda: A4. Motions: M3, M4. Speakers: Joe, Dana, Perry.
Gravel road maintenance and gravel budget
The committee discussed gravel road maintenance needs, emphasizing that gravel work should not be reduced because the roads are "playing catch up" from decades of neglect. They noted that in 2016 the gravel budget was $52,000 but spending was just under $40,000 due to running out of time when trucks had to be readied for snow, and they also discussed how drainage and ditch issues across private property can worsen road conditions. A member suggested doing a summer "field trip" as part of meetings to go out and look at roads together, but no formal action was taken in the portion of the transcript provided.
Agenda: A5. Speakers: Joe, Dan.
Five-year blacktop plan and Old Viking Road
The committee transitioned to a "Five-year Blacktop plan." A resident, Charlie Zia from Old Viking, said he heard there was a proposal to repave Old Viking and wanted the public to be aware, acknowledging it was early in the process. The discussion begins in the provided transcript segment but is cut off before any decisions or votes are shown.
Agenda: A6, A3. Speakers: Charlie Zia.
4 motions on the record. Split votes are highlighted.
M1Approve amended meeting agenda for tonight's meeting. Motion to approve.
Yes; motion carried.
M2Approved the January 17th 2017 meeting minutes.
Yes; motion carried.
M3Table it.
M4Motion by Perry to transfer $15,000 from dust control and put into road improvement fund.
moved by Perry
Immediately scratched/not acted on.
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
F1
Stated prior-year spending on dust control.
expenditure · dust_control · FY 2016
$32,000
outflow
Council approval status: not yet on record.
F2
Estimated cost discussed for doing eight miles of dust control in 2017.
estimate · dust_control · FY 2017
$24,362
outflow
Council approval status: not yet on record.
F3
Dust control amount stated to be budgeted for 2017.
budget · dust_control · FY 2017
$30,000
outflow
Council approval status: not yet on record.
F4
Proposed transfer amount discussed from dust control to road improvement fund; motion to do this was scratched/withdrawn in this meeting segment.
transfer · dust_control_to_road_improvement · FY 2017
$15,000
transfer
F5
Stated prior-year spending on rock/gravel.
expenditure · gravel · FY 2016
$39,000
outflow
Council approval status: not yet on record.
F6
Stated budgeted amount for gravel in 2016.
budget · gravel · FY 2016
$52,000
outflow
Council approval status: not yet on record.
F7
Stated amount 'just under' spent for gravel in 2016.
expenditure · gravel · FY 2016
$40,000
outflow
Council approval status: not yet on record.
F8
Stated amount discussed as being in the road improvement fund/plan at a prior meeting; mentioned during discussion of funding Old Viking.
budget · road_improvement
$150,000
outflow
Council approval status: not yet on record.
F9
Stated annual amount in the road improvement plan.
budget · road_improvement
$100,000
outflow
Council approval status: not yet on record.
F10
Stated amount from 2015 from road and bridge mentioned in a hypothetical calculation for road improvement funding.
other · road_and_bridge_carryover · FY 2015
$50
unknown
Council approval status: not yet on record.
F11
Stated amount from 2016 from road and bridge mentioned in a hypothetical calculation for road improvement funding.
other · road_and_bridge_carryover · FY 2016
$70
unknown
Council approval status: not yet on record.
F12
Stated total in a hypothetical calculation for road improvement funding; the units appear inconsistent with the prior stated amounts and context suggests thousands, but the transcript statement is captured verbatim without inference.
other · road_improvement_hypothetical_total
$370
unknown
Council approval status: not yet on record.
F13
Stated pay per meeting for 'us guys' (committee members) during discussion of authority/responsibility.
salary · meeting_pay
$20
outflow
Council approval status: not yet on record.
F14
Stated monthly salary amount for a council member (discussed as '$300').
salary · elected_official_pay
$300
outflow
Council approval status: not yet on record.
F15
Stated monthly salary amount for a council member (response 'Four').
salary · elected_official_pay
$400
outflow
Council approval status: not yet on record.
F16
Stated monthly salary amount for the mayor (response 'Five').
salary · elected_official_pay
$500
outflow
Council approval status: not yet on record.
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
Dana, when we, a few years back, where's that guy from? Michigan that did that grader training?
— Dana
What this is about
Recalling prior grader training ("Michigan") and what was said about grading roads after dust control treatment.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
I believe, and somebody can correct me if I'm wrong, I believe what he said was, in Michigan, to grade a road that's been treated for dust control doesn't make any difference.
What this is about
Recalling a past training claim about whether grading affects dust control effectiveness.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
We have talked about that before.
What this is about
Refers to prior discussions about charging residents (e.g., per-house) for dust control on gravel roads.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Yeah, I kind of suggested something like that two years ago, but it didn't go anywhere.
What this is about
Recalling a proposal from two years earlier related to residents paying for dust control and noting it did not advance.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
St. Francis tried it, yeah. They just tried it one year and they dropped it.
What this is about
Recalling that St. Francis tried a dust control cost-sharing approach for one year and discontinued it.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
But during the budget talks, we tried to get money into road improvement and we hit a brick wall.
What this is about
Recalling prior budget discussions where attempts to fund road improvements were unsuccessful.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
We asked them to transfer the money from 2015. We asked them to transfer the money in 2016. They still haven't transferred it.
What this is about
Recalling prior requests to transfer 2015 and 2016 money (presumably into road improvement/equipment) and stating it has not been done.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
I marked the old ditch, took it to the town board. Nothing got done.
What this is about
Recalling a past effort with the former town board regarding an old ditch and noting no action resulted.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
I'm still waiting for his phone call. It's been 15 years ago.
What this is about
Recalling a long-standing unresolved request for permission related to ditch/drainage across private land.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Every document and recording archived for this meeting.
The structured brief on this page is auto-generated and may need correction. The PDFs and the meeting recording remain the official record.