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Thursday, February 8, 2018
Agenda
Not posted
What was on the agenda.
Packet
Not posted
The supporting materials council reviewed.
One-line summary
Council held a workshop covering two CUP-related planning items (Uhde lot split; Bill's Superette expansion), several ordinance/comp plan/code enforcement updates, multiple consent items (minutes, financials, audited claims, official newspaper, contracts/park field use/land purchase offer), and road project hearing scheduling; the only recorded vote was to adjourn.
21 items as recorded in the packet and minutes.
1.aGary Uhde CUP request to allow subdivision of a 20-acre lot into two parcels (6080 Gypsy Valley Road)
Discussion of flag lot/public access and easement/variance needs for a proposed lot split; council discussed nonconforming lots and access to Gypsy Valley Road.
Workshop discussion only; no motion recorded in minutes in this bundle.
1.bGrant Rademacher CUP requests for Bill's Superette expansion (8077 Viking Blvd)
Discussion included correcting lighting language (seeking 3 lights), drainage direction changes, easement documents, and storm sewer/drain tile risks and potential costs; landscaping/buffer discussion.
Workshop discussion only; no motion recorded in minutes in this bundle.
1.cProposed Subdivision Ordinance Amendment (Section 10) re: park and trail dedication fees
Discussed clarifying that park and trail dedication fees apply only to newly established lots (not parcels with existing homes) and suggested changing 'may' to 'shall'.
Workshop discussion only; no ordinance adoption motion recorded in minutes in this bundle.
1.dProposed amendment to Chapter 1, Section 5 (Administrative Enforcement) re: pre-notice letter
Discussed adding procedural requirements for a letter to be sent prior to an Administrative Notice or Citation; noted as 'No changes.'
Workshop discussion only; no ordinance adoption motion recorded in minutes in this bundle.
1.eSchedule Comp Plan Meeting/Workshop
Discussed need to finalize the Land Use Plan on the expansion of the commercial area; Pilon and Bettinger to work with Stockman and Met Council regarding the Diversified Rural Area; Stockman to check Kurt Daudt availability.
Workshop discussion only; scheduling details discussed but no motion recorded in minutes in this bundle.
1.fCode Enforcement Updates
Planner Stockman read the Code Enforcement Report.
Workshop update only; no motion recorded in minutes in this bundle.
2.1.1Approve December 7, 2017 and January 4, 2018 Workshop minutes and December 12, 2017 City Council Meeting minutes
Listed on consent agenda as 'No Comments'.
Consent agenda items were listed, but the minutes in this bundle do not record a consent-agenda motion/vote.
2.1.2Financial Report
Listed on consent agenda as 'No Comments'.
Consent agenda items were listed, but the minutes in this bundle do not record a consent-agenda motion/vote.
2.1.3Approve all audited bills Claim #572 through Claim #615, plus Net Distribution reports dated January 8 and January 22, 2018
Listed on consent agenda as 'No Comments'.
Consent agenda items were listed, but the minutes in this bundle do not record a consent-agenda motion/vote.
2.1.4Adopt Resolution 2018-06 (designating the City's official newspaper)
Council discussed official newspaper coverage, font size, and concerns about the Anoka Record; noted they would vote Tuesday to go with Anoka Union/Herald and potentially post a statement on the website.
Item appeared under consent agenda, but the minutes reflect discussion and state a future vote; no adoption vote recorded here.
2.1.5RCA - Approve 2018 Safe Assure Contract
Listed on consent agenda as 'No Comments'.
Consent agenda items were listed, but the minutes in this bundle do not record a consent-agenda motion/vote.
2.1.6RCA - Use of Baseball Field at Nowthen Memorial Park
Terry Olson (Nowthen Knights coach) asked for use of the baseball field in lieu of maintenance; note about removing tarps for use.
Item appeared under consent agenda but discussion is recorded; no approval vote recorded here.
2.1.7Offer to Purchase Lot 1, Block 2 in Burns Town Center for $78,400 (Justin Sundell, Newport Land Group LLC)
Council noted the need for a signed purchase agreement, not just an offer to purchase.
Item appeared under consent agenda but discussion is recorded; no acceptance vote recorded here.
3.aResolution 2018-04 - Pinnaker Lake Estates Road Project (feasibility report; call for public hearing)
Consensus to schedule Improvement Hearing March 20 at 7:00 PM and invite Road and Bridge Committee.
Consensus noted; no formal adoption vote recorded in these minutes.
3.bResolution 2018-05 - Old Viking Blvd Road Project (feasibility report; call for public hearing)
Consensus to schedule Improvement Hearing March 20 at 8:00 PM.
Consensus noted; no formal adoption vote recorded in these minutes.
3.cRCA - Purchase of a used Pup-Trailer
Rainville raised concerns about bid differences to modify trailer; Glaze said bidders had same info; item moved to consent agenda.
Moved to consent agenda during workshop; no purchase approval vote recorded in these minutes.
3.dRCA - Funding for Capital Improvement Projects
Breyen suggested transferring unused funds to other capital funds as a one-time transfer; exclude technology fund; item moved to consent agenda.
Moved to consent agenda during workshop; no transfer approval vote recorded in these minutes.
3.eRCA - Annual COLA Increase
Discussed possible COLA (2% to 3%), availability of funds, impact of filling Deputy Clerk position, audit concerns, and suggestion for a wage study.
Workshop discussion only; no COLA approval vote recorded in these minutes.
3.fRCA - 2018 Proposed Gravel Plan and Dust Control Plan
Discussed sealed bids vs quotes for dust control, legal obligations, council vs staff involvement, and delegation of spending authority; referenced $30,000 being spent wisely.
Workshop discussion only; no plan approval vote recorded in these minutes.
3.gDeputy Clerk position opening
Plan to interview top candidates plus current fill-in candidate; candidates to LaDoucer by Feb 13; Lori Streich to sit in if available.
Workshop planning discussion; no hiring action recorded in these minutes.
4Introduction of New Items
No new items were introduced.
Minutes explicitly state no new items.
What this meeting did about specific topics, organized by issue rather than by document.
Gary Uhde conditional use permit and lot split at 6080 Gypsy Valley Road
Council discussed Gary Uhde’s request for a conditional use permit to split a 20-acre, landlocked parcel into two parcels. Members raised concerns about whether the lots would be nonconforming and whether the ordinance requires access all the way to Gypsy Valley Road. The attorney advised the city should review the existing easement language and suggested making approval conditional on that review, and also noted a variance would be required for the request; the applicant said he could provide the easement and described the situation as a temporary subdivision arrangement until a future street connection is built.
Agenda: 1.a. Speakers: Bettinger, Rainville, Pilon, Stockman, Ruppe, Breyen, Uhde, Nelson.
Bill's Superette / Grant Rademacher CUPs for motor fuel facility expansion at 8077 Viking Blvd
Council discussed CUP requests related to Bill’s Superette, including a correction to the conditions to allow three downward-shining lights near the northern curb line. They also discussed drainage changes and the easement documents needed (permanent access, public utility, and encroachment), and potential risk to the city’s shallow storm sewer line during construction. Engineer Nelson described possible cost ranges for replacing or reconfiguring stormwater infrastructure, and council discussed addressing drain tile and a manhole during construction as well as possible landscaping/buffer restoration between the park and road.
Agenda: 1.b. Speakers: Grant, Pilon, Ruppe, Bettinger, Nelson, Reighard, Rainville, Rademacher.
Official newspaper designation and response to Anoka Record concerns (Resolution 2018-06)
While reviewing the consent agenda item to designate the city’s official newspaper, council members debated publication requirements (including a preference for 6-point font), coverage and subscription reach, and expressed strong concerns about content previously published by the Anoka Record and its business closure. Members stated the prior article was not the opinion of the council and discussed posting a clarification on the city website; the mayor said they would vote at the next meeting (Tuesday) to go with the Anoka Union/Herald and would draft a website statement for attorney review.
Agenda: 2.1.4. Speakers: Breyen, Rainville, Bettinger, Pilon, Reighard, Ruppe, LaDoucer.
Road improvement projects: Pinnaker Lake Estates and Old Viking Blvd hearing scheduling (Resolutions 2018-04 and 2018-05)
Council reviewed feasibility reports and discussed calling public hearings for two road improvement projects. For the Pinnaker Lake Estates Road Project, they reached consensus to schedule the improvement hearing on March 20 at 7:00 PM and invite the Road and Bridge Committee. For the Old Viking Blvd Road Project, they reached consensus to schedule the improvement hearing on March 20 at 8:00 PM.
Agenda: 3.a, 3.b. Speakers: Pilon.
Delegation and bidding process for 2018 gravel plan and dust control plan
Council discussed whether dust control work should be procured through sealed bids or quotes, and how much the council should be involved in day-to-day contractor selection when a budget is already approved. The attorney explained legal implications of sealed bids versus quotes and emphasized that either council must authorize spending or the minutes must clearly delegate authority to staff within the budget. The discussion included concerns about transparency in the quote process and referenced ensuring a $30,000 amount is spent wisely; staff was to provide a prior resolution on mayoral emergency authorization, and staff and the attorney were to draft a possible delegation policy for council consideration.
Agenda: 3.f. Speakers: Rainville, Breyen, Ruppe, Bettinger, Glaze, Reighard, Pilon, LaDoucer, LaDoucer.
Deputy Clerk position hiring process
Council discussed next steps for filling the Deputy Clerk opening. They planned to interview the top candidates along with the person currently filling in, with the top candidates to be provided to LaDoucer by Tuesday, February 13, after which interviews would be scheduled. Lori Streich was noted as intending to sit in on interviews if available.
Agenda: 3.g. Speakers: LaDoucer, Streich.
1 motion on the record. Split votes are highlighted.
M1Rainville made a motion to adjourn the meeting at 10:11 PM; Pilon seconded. All in favor; motion carried.
moved by Rainville, seconded by Pilon
All in favor
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
F1
Engineer Nelson estimated potential cost if storm sewer pipe is crushed by equipment for Bill's Superette project: "$5,000 - $10,000."
estimate
$5,000
unknown
Council approval status: not yet on record.
F2
Engineer Nelson estimated potential cost range upper end for storm sewer pipe risk: "$5,000 - $10,000."
estimate
$10,000
unknown
Council approval status: not yet on record.
F3
Engineer Nelson estimated alternative stormwater connection cost range lower end: "around $1,000 - $1,500."
estimate
$1,000
unknown
Council approval status: not yet on record.
F4
Engineer Nelson estimated alternative stormwater connection cost range upper end: "around $1,000 - $1,500."
estimate
$1,500
unknown
Council approval status: not yet on record.
F5
Offer to purchase Lot 1, Block 2 in Burns Town Center for $78,400 (Justin Sundell, Newport Land Group LLC).
asset_value
$78,400
unknown
Council approval status: not yet on record.
F6
Reighard referenced roughly "$98,000 in the General Fund from 2016" when discussing funding availability for a COLA increase.
other · General Fund · FY 2016
$98,000
unknown
Council approval status: not yet on record.
F7
Reighard referenced "$20,000 + from 2017" in the General Fund when discussing funding availability for a COLA increase. (Only the stated $20,000 is captured here; the '+' indicates additional unspecified amount.)
other · General Fund · FY 2017
$20,000
unknown
Council approval status: not yet on record.
F8
Rainville referenced ensuring "$30,000" is spent wisely in context of the 2018 Proposed Gravel Plan and Dust Control Plan.
budget
$30,000
unknown
Council approval status: not yet on record.
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
Breyen thinks that finding out about the easement would be beneficial to the decision. He remembers some discussion about this at the Planning and Zoning Meeting. He would like to see that easement first.
— Breyen
What this is about
Breyen referenced prior discussion at a Planning and Zoning meeting about the Uhde easement/lots issue.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Pilon said it was clarified at the Planning and Zoning Commission meeting that closing off the south parking lot access and the turn lane with curbing is all part of Rademacher's expected cost.
— Pilon
What this is about
Pilon recalled a clarification made at the Planning and Zoning Commission meeting about expected costs for parking access/turn lane closure for the Bill's Superette project.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Rainville remembers when the Anoka Union came to the City Council about two years ago; they mentioned about 32 or 34 subscriptions are what they had in Nowthen.
— Rainville
What this is about
Rainville recalled an Anoka Union presentation from about two years prior and the number of Nowthen subscriptions discussed then.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
This has bothered Rainville for years. When she asked for information in the past about what was submitted to which companies all she got was website information.
— Rainville
What this is about
Rainville referenced past requests over multiple years for information about bidding/quote submissions for dust control and related procurement.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
It has come up before that if they go too far over budget, it could be an issue.
— Breyen
What this is about
Breyen referenced a prior concern that spending unused funds or exceeding budget could raise audit issues.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
LaDoucer will provide to Council a copy of the previously adopted Resolution giving the Mayor emergency authorization.
— LaDoucer
What this is about
LaDoucer referenced a previously adopted resolution giving the Mayor emergency authorization, to be provided to council for reference.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Every document and recording archived for this meeting.
City Council Workshop — 2018 02-08 Work Shop Final Approved (2018-02-08)
Minutes · 2018-02-08
12 pages
City Council Workshop — 2018 02-08 Workshop Minutes (2018-02-08)
Minutes · 2018-02-08
12 pages
City Council Workshop — 2018 02-08 Workshop Unofficial (2018-02-08)
Minutes · 2018-02-08
12 pages
The structured brief on this page is auto-generated and may need correction. The PDFs and the meeting recording remain the official record.