City Council Work Session · City of Nowthen public records

Agenda spine

3 items as recorded in the packet and minutes.

1Roll Call
Roll call was taken. Present: Council Member Rainville, Council Member Blake, Council Member Breyen, and Mayor Pilon. Absent: Council Member Greenberg.
Roll call only; no action recorded.
- attendance
No action
p. 1
2Capital Improvement & Equipment Replacement Plan Discussion
Workshop discussion of the 2021 Capital Improvement & Equipment Replacement Plan, including timing, road projects, phone system, buildings, recycling center, parks, wells, septic, ditches, equipment inventory, gravel roads, and follow-up tasks.
Workshop notes record discussion and follow-up tasks; no vote or formal action was recorded.
- capital improvement plan
- equipment replacement
- 2021 budget
Discussion only
p. 1p. 2
3Adjourn
Adjournment was listed after the capital improvement discussion.
Adjournment listed; no motion or vote recorded in the notes.
- adjournment
No action
p. 2

Issues addressed

What this meeting did about specific topics, organized by issue rather than by document.

2021 Capital Improvement & Equipment Replacement Plan
The Council used the workshop to discuss the 2021 Capital Improvement & Equipment Replacement Plan as a planning document that could still change and would roll into the budget. Discussion covered timing for the plan and budget, public information about road improvement projects, phone system replacement, building and well needs, recycling center work, parks, septic, ditch maintenance, equipment inventory, gravel road maintenance, and follow-up work with Joe and Shane.
Agenda: 2. Speakers: Mayor, Joe Glaze, Shane.

Money discussed

Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.

phone_system_estimate
Estimated cost for a new phone system including handsets and software.
estimate · New phone system · FY 2021
$8,000
outflow
Council approval status: not yet on record.
p. 1
cip_structures_threshold
Threshold discussed for buildings or structures lasting 5-10 years in the capital improvement plan.
capital_project · CIP building structures threshold
$5,000
unknown
Council approval status: not yet on record.
p. 1

Memory cues and prior history

When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.

Dec 10, 2019 Memo - regarding phones, back in April, include fire & emergency operations?
What this is about
Prior phone-system memo and whether fire and emergency operations were included.
p. 1
Related history
The records I searched do not contain a prior Dec. 10, 2019 phone-system memo or an April discussion matching this recollection, and they do not show whether fire or emergency operations were included in that earlier phone-system item. The only search result mentioning fire-related operations was a 2026 security/access-control comparison for the Fire Department, which appears unrelated to the 2019 phone-system question.
- Mar 10, 2026  7\. All comments contained within the City Engineer memo from Hakanson Ande
- Mar 10, 2026  7\. The memo from the City Planner dated February 18, 2026 is incorporated
- Apr 14, 2026  DECISION: Based on the foregoing information and applicable ordinances, the
- Mar 10, 2026  2\. Development of the flag lot shall be subject to the conditions of the C
- Feb 24, 2026  5\. Comments from the Minnesota Department of Transportation are pending. T
City Hall roofing - when was it repaired?
What this is about
Prior repair history for City Hall roofing.
p. 1
Related history
The records I searched do not contain a prior City Hall roofing repair or a council decision matching this recollection. The search results mention City Hall in other contexts, including ordinance posting/inspection language and 2026 LED lighting proposals for City Hall and other facilities, but they do not show a roof repair date, contractor, cost, or vote.
- Apr 14, 2026  not limited to the security requirements set forth in Minnesota Rule 9810.1
- Mar 24, 2026  not limited to the security requirements set forth in Minnesota Rule 9810.15
- Apr 14, 2026Lighting Rebate kWh Savings & Rebate Calculation Lighten Up New LED Lights <table> <tr> <th rowspan="2"></th> <th colspa
- Apr 14, 2026 Lighting Rebate kWh Savings & Rebate Calculation Dependable Electric New LED Lights <table> <tr> <th
- Apr 14, 2026a) Please list the name and phone number of someone who can be considered a contact person. A city staff member will cal
Need access to Andy Schreder's report (Fall 2017)
What this is about
Prior Andy Schreder report from fall 2017.
p. 1
Related history
The records searched do not contain an Andy Schreder report from fall 2017 or a prior decision tied to such a report. The only matches for Andy Schreder in these results are later Rum River Consultants site-inspection letters, including a July 9, 2025 report for the Plaisted Subdivision in the September 23, 2025 packet and a November 30, 2025 report for the K Land Minor Subdivision in the December 23, 2025 packet. Those later reports identify Schreder as Chief Building Official and relate to soil evaluations/septic drainfield review for plat applications, but they do not appear to be the fall 2017 report being recalled.
- Dec 23, 2025  DECISION: Based on the foregoing information and applicable ordinances, the
- Dec 23, 2025 <figure>  </figure> <figure> R RUM RIVER CONSULTANTS </figure> Cindy Nash, No
- Sep 23, 2025  Option A: The cul-de-sac can be installed in substantial compliance with the
- Sep 23, 2025  <figure> R RUM RIVER CONSULTANTS </figure> Cindy Nash, Nowthen City Planner
- May 12, 2026  method of access and can change the methodology following the process in Cla
Is Fire Department tied to the septic? Are parks? When was it last serviced?
What this is about
Prior septic servicing for the Fire Department, parks, and City Hall buildings.
p. 1
Related history
The records I searched do not contain a prior decision or service record matching this recollection about septic servicing for the Fire Department, parks, or City Hall buildings. I did not find a date showing when a septic system was last serviced, or a record confirming which of those buildings are tied to the same septic system. The closest related records are about other building infrastructure: the February 10 and March 23, 2026 packets list “Evaluate Well Options for the Fire Department,” and the April 14, 2026 meeting packet discusses security updates for City Offices, the Fire Station, and Memorial Park facilities. Those items do not address septic service or septic connections.
- Apr 14, 2026WRIGHT HENNEPIN SECURITY <table> <tr> <th>MEMORIAL PARK PAVILION AND 2 BATHROOMS</th> <th></th> </tr> <tr> <td>Feature</
- Mar 23, 2026## 7. Fire Department & Emergency Services · Evaluate Well Options for the Fire Department o Review the feasibility, cos
- Feb 10, 2026### 7. Fire Department & Emergency Services · Evaluate Well Options for the Fire Department o Review the feasibility, co
- Feb 10, 2026   ## CITY & GOVERNM
- May 12, 2026##### A RESOLUTION AUTHORIZING THE HIRING OF ZACHARY WYTTENHOVE TO THE NOWTHEN FIRE DEPARTMENT. WHEREAS, The City of Now
Budget info 2 years ago
What this is about
Prior budget information from about two years earlier.
p. 2
Related history
The records searched do not contain a prior budget discussion or decision from about two years earlier matching this recollection. The closest matches are later 2026 records about the 2025 budget: at the January 13, 2026 meeting packet, council was asked to adopt a resolution amending the 2025 budget to move savings from Administration to cover higher legal, park maintenance, accounting, election, and Sheriff costs; at the April 14, 2026 meeting packet, council was asked to approve another 2025 budget amendment related to recording $49,518 in firefighter pension revenue and expense, with an approximately $25,000 Fire Department budget overage offset from Administration and Contingency savings. The May 12, 2026 audit packet also summarized 2025 budget-to-actual results, showing General Fund revenues $31,569 under budget and expenditures $103,155 under budget.
- Apr 14, 2026### TITLE OF ISSUE: Approval of Resolution 2026-XX Amending 2025 Budget BACKGROUND AND SUPPLEMENTAL INFORMATION: The Cit
- Jan 13, 2026### TITLE OF ISSUE: Resolution Amending 2025 Budget BACKGROUND AND SUPPLEMENTAL INFORMATION: The City of Nowthen is a Pl
- May 12, 2026### General Fund Budgetary Highlights Actual revenues were $31,569 under budget and expenditures were $103,155 under bud
- May 12, 2026  # City of Nowthen Emerging Issues ## Accounting Standard Update - GASB Stat
- May 12, 2026#### 14. Budgetary Information (Continued) 7\. The legal level of budgetary control (i.e., the level at which expenditur
5 Year road improvement plan 2018, or Bob Derus 2019
What this is about
Prior five-year road improvement plan from 2018 or Bob Derus in 2019.
p. 2
Related history
The records I searched do not contain a prior decision matching the recollection of a 2018 five-year road improvement plan or a 2019 discussion involving Bob Derus. The search results mainly returned unrelated references to “5-year” warranties, financial statements, and 2026 agenda materials, but nothing showing a road improvement plan discussion, adoption, vote, or dollar amount tied to 2018 or Bob Derus in 2019.
- Mar 23, 2026  # Standard Measures for Cities <table> <tr> <th>Category</th> <th>#</th> <th>
- Apr 14, 2026CITY OF NOWTHEN 8188 199TH AVE NW ELK RIVER, MN 55330 Ship To ALL BUILDINGS LISTED BELOW Terms Phone # DO ON COMPLETION
- Dec 23, 2025  DECISION: Based on the foregoing information and applicable ordinances, the
- May 12, 2026#### General Employees Plan Benefits General Employees Plan requires three years of service to vest. Benefits are based
- May 12, 2026### FINANCIAL HIGHLIGHTS · The assets and deferred outflows of resources of the City exceeded its liabilities and deferr

Where this came up before

Sources

Every document and recording archived for this meeting.

Document
Meeting City Council Work Session — Minutes (2020-07-20)
Minutes · 2020-07-20
2 pages

Meetings

Agenda spine

Issues addressed

Money discussed

Memory cues and prior history

Related history

Related history

Related history

Related history

Related history

Related history

Where this came up before

Sources