Agenda spine

6 items as recorded in the packet and minutes.

1. A1Call to Order and Roll Call

   The work session was called to order and roll call was taken.

   Mayor Pilon called the work session to order at 6:10 p.m.; roll call showed Pilon, Rainville, Breyen, and Fladebo present, and Alders absent.

   • meeting administration

   No action
   p. 1↗Meeting City Council Work Session — Agenda Packet (2024-07-16)Nowthen City Council Work Session July 16th, 2024 6:00 pm Council Meeting Location: Historic Townhall 19800 Nowthen Blvd NW Nowthen MN, 55330 1\. Call to Order . Roll Callp. 1↗Meeting City Council Work Session — Minutes (2024-07-16)Mayor Pilon called the session to order at 6:10 p.m. Roll call by Administrator Lehner. Present: Mayor Pilon, Council Members Rainville, Breyen, and Fladebo. Unexcused Absence: Council Members Alders.

2. A2Approve Agenda

   Approve the agenda.

   The agenda was approved as presented.

   • meeting administration

   Approved
   p. 1↗Meeting City Council Work Session — Agenda Packet (2024-07-16)· Approve Agendap. 1↗Meeting City Council Work Session — Minutes (2024-07-16)MOTION BY MAYOR PILON, SECONDED BY RAINVILLE TO APPROVE THE AGENDA AS PRESENTED. 4 AYES. MOTION CARRIED.

3. A3Approve Claims Received before July 10, 2024

   Approve claims received before July 10, 2024.

   The claims were approved as presented.

   • claims

   Approved
   p. 1↗Meeting City Council Work Session — Agenda Packet (2024-07-16)2\. Approve Claims Received before July 10th, 2024.p. 1↗Meeting City Council Work Session — Minutes (2024-07-16)MOTION BY MAYOR PILON, SECONDED BY FLADEBO TO APPROVE THE CLAIMS AS PRESENTED. 4 AYES. MOTION CARRIED.

4. A4Set a Work Session Date

   Set a work session date.

   The mayor suggested possible August work session dates, and the mayor and Council Member Fladebo were to check with the LMC; no final date was recorded.

   • work session scheduling

   Discussion only
   p. 1↗Meeting City Council Work Session — Agenda Packet (2024-07-16)3\. Set a Work Session Datep. 1↗Meeting City Council Work Session — Minutes (2024-07-16)A work session to discuss items pushed from previous meeting needs to be scheduled. The mayor suggested the week of August 14th @ 6:00 pm the LMC to be here and week of August 28th work session to discuss unfinished business. The mayor and council member Fladebo will check with the LMC to see if that will work.

5. A5Personnel Policy Phase 2

   Discuss Personnel Policy Phase 2, including purpose/adoption/scope, diversity/equity/inclusion, definitions, recruitment and selection, commercial driver drug and alcohol testing, records and reports, and work schedule.

   Council worked through draft policy comments and changes. No final approval was recorded; the updated clean copy was to go to the city attorney and return later for final approval.

   • personnel policy
   • DOT drug and alcohol testing

   Discussion only
   p. 1↗Meeting City Council Work Session — Agenda Packet (2024-07-16)4\. Personnel Phase 2 · SECTION 1: PURPOSE, ADOPTION, AMENDMENT, AND SCOPE · NEW SECTION: DIVERSITY, EQUITY AND INCLUSION · SECTION 2: DEFINITIONS · SECTION 3: RECRUITMENT AND SELECTION · COMMERCIAL DRIVER (DOT) DRUG AND ALCOHOL TESTING · SECTION 4: RECORDS AND REPORTS · SECTION 5: WORK SCHEDULEp. 1↗Meeting City Council Work Session — Minutes (2024-07-16)The goal is to discuss and not have to go back through the policy changes again until after the attorney has reviewed the updated policy. Once the city attorney has received a new, clean copy of the changes made and given his blessing, it will return to the city council for final approval.p. 2↗Meeting City Council Work Session — Minutes (2024-07-16)· ACTION ITEM: ADMINISTRATOR LEHNER TO PROVIDE GROSS WEIGHT FOR TRUCKS AND NFD POLICY TO CITY COUNCIL. Commercial Drivers License DOT will be a separate policy referenced.

6. A6Adjourn

   Adjourn the work session.

   The meeting was adjourned at 8:09 p.m.

   • meeting administration

   Approved
   p. 1↗Meeting City Council Work Session — Agenda Packet (2024-07-16)5\. Adjournp. 2↗Meeting City Council Work Session — Minutes (2024-07-16)6\. Adjourn Motion to Adjourn Council Member Rainville, Seconded by Fladebo. The meeting was adjourned at 8:09 p.m.

Issues addressed

What this meeting did about specific topics, organized by issue rather than by document.

• Approval of the July 16 work session agenda

  The council approved the July 16 work session agenda as presented, allowing the meeting to proceed to claims, August work-session scheduling, and Personnel Policy Phase 2 discussion.

  Agenda: A2. Motions: M1. Speakers: Mayor Pilon, Rainville.

• Claims for the July 16 work session

  Because of the long gap between the July and August meetings due to the Primary Election, the council reviewed and approved the claims as presented. The packet listed a July 16 claims register totaling $132,376.41 and also included a July 15 additional check for $500.00.

  Agenda: A3. Motions: M2. Speakers: Mayor Pilon, Fladebo.

• August work session scheduling

  The council discussed scheduling August work sessions for items pushed from earlier meetings. The mayor suggested the week of August 14 at 6:00 p.m. for the LMC to attend and the week of August 28 for unfinished business; the mayor and Council Member Fladebo were to check with the LMC.

  Agenda: A4. Speakers: Mayor Pilon, Fladebo.

• Personnel Policy Phase 2 revisions

  The council worked through the Personnel Policy Phase 2 draft, using Project Manager Hirschboeck to update the working policy in real time. The minutes record many comment-by-comment directions, an action item for Administrator Lehner to provide truck gross weights and the NFD policy, and the decision that the Commercial Drivers License DOT policy would be handled as a separate referenced policy. No final approval occurred; the clean version was to go to the city attorney and return later for final council approval.

  Agenda: A5. Speakers: Project Manager Hirschboeck, Administrator Lehner.

• Adjournment

  After completing the work-session discussion, Council Member Rainville moved to adjourn, Fladebo seconded, and the meeting ended at 8:09 p.m.

  Agenda: A6. Motions: M3. Speakers: Rainville, Fladebo.

Motions and votes

3 motions on the record. Split votes are highlighted.

• M1MOTION BY MAYOR PILON, SECONDED BY RAINVILLE TO APPROVE THE AGENDA AS PRESENTED.

  moved by Mayor Pilon, seconded by Rainville

  Passed

  • YMayor Pilon
  • YRainville
  • YBreyen
  • YFladebo
  • ·Alders

  p. 1↗Meeting City Council Work Session — Minutes (2024-07-16)MOTION BY MAYOR PILON, SECONDED BY RAINVILLE TO APPROVE THE AGENDA AS PRESENTED. 4 AYES. MOTION CARRIED.p. 1↗Meeting City Council Work Session — Minutes (2024-07-16)Present: Mayor Pilon, Council Members Rainville, Breyen, and Fladebo. Unexcused Absence: Council Members Alders.

• M2MOTION BY MAYOR PILON, SECONDED BY FLADEBO TO APPROVE THE CLAIMS AS PRESENTED.

  moved by Mayor Pilon, seconded by Fladebo

  Passed

  • YMayor Pilon
  • YRainville
  • YBreyen
  • YFladebo
  • ·Alders

  p. 1↗Meeting City Council Work Session — Minutes (2024-07-16)MOTION BY MAYOR PILON, SECONDED BY FLADEBO TO APPROVE THE CLAIMS AS PRESENTED. 4 AYES. MOTION CARRIED.p. 1↗Meeting City Council Work Session — Minutes (2024-07-16)Present: Mayor Pilon, Council Members Rainville, Breyen, and Fladebo. Unexcused Absence: Council Members Alders.

• M3Motion to Adjourn Council Member Rainville, Seconded by Fladebo.

  moved by Rainville, seconded by Fladebo

  Passed

  p. 2↗Meeting City Council Work Session — Minutes (2024-07-16)Motion to Adjourn Council Member Rainville, Seconded by Fladebo. The meeting was adjourned at 8:09 p.m.

Money discussed

Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.

• F1

  All Star Trophy and Awards, Inc. claim for fire department par tags with Velcro.

  invoice · Claims register 07-16-24 checks · FY 2024

  $107.63

  outflow

  Council voted: MOTION BY MAYOR PILON, SECONDED BY FLADEBO TO APPROVE THE CLAIMS AS PRESENTED. Passed
  p. 2↗Meeting City Council Work Session — Agenda Packet (2024-07-16)Claim# 121 All Star Trophy and Awards, Inc. Cash Payment E 100-42210-203 General Supplies Par Tags with Velcro $107.63 Invoice 9082

• F2

  Anoka County 3rd Quarter Law Enforcement contract claim.

  contract · Claims register 07-16-24 checks · FY 2024

  $120,606.5

  outflow

  Council voted: MOTION BY MAYOR PILON, SECONDED BY FLADEBO TO APPROVE THE CLAIMS AS PRESENTED. Passed
  p. 2↗Meeting City Council Work Session — Agenda Packet (2024-07-16)Claim# 122 ANOKA COUNTY Cash Payment Invoice E 100-42110-310 Professional Services 3rd Quarter Law Enforcement contract $120,606.50

• F3

  Beaudry Oil & Services, Inc. claim for #2 dyed diesel fuel.

  expenditure · Claims register 07-16-24 checks · FY 2024

  $4,037.94

  outflow

  Council voted: MOTION BY MAYOR PILON, SECONDED BY FLADEBO TO APPROVE THE CLAIMS AS PRESENTED. Passed
  p. 2↗Meeting City Council Work Session — Agenda Packet (2024-07-16)Claim# 127 Beaudry Oil & Services, Inc. Cash Payment E 100-43110-212 Fuel #2 Dyed Diesel $4,037.94

• F4

  ECM Publishers, Inc. claim for publication of the 2023 financial report.

  invoice · Claims register 07-16-24 checks · FY 2024

  $172

  outflow

  Council voted: MOTION BY MAYOR PILON, SECONDED BY FLADEBO TO APPROVE THE CLAIMS AS PRESENTED. Passed
  p. 2↗Meeting City Council Work Session — Agenda Packet (2024-07-16)Claim# 129 ECM Publishers, Inc. Cash Payment E 100-41420-352 Printing; General Invoice 1006319 2023 Financial Report Published $172.00

• F5

  Eric Madson reimbursement for treats for hosted public works training.

  reimbursement · Claims register 07-16-24 checks · FY 2024

  $27.98

  outflow

  Council voted: MOTION BY MAYOR PILON, SECONDED BY FLADEBO TO APPROVE THE CLAIMS AS PRESENTED. Passed
  p. 2↗Meeting City Council Work Session — Agenda Packet (2024-07-16)Claim# 130 ERIC MADSON Cash Payment E 100-43110-435 Training Reimburse for treats for Hosted PW training $27.98

• F6

  F.I.R.E. claim for car fire simulator training pay.

  invoice · Claims register 07-16-24 checks · FY 2024

  $1,200

  outflow

  Council voted: MOTION BY MAYOR PILON, SECONDED BY FLADEBO TO APPROVE THE CLAIMS AS PRESENTED. Passed
  p. 2↗Meeting City Council Work Session — Agenda Packet (2024-07-16)Claim# 136 F.I.R.E. Cash Payment E 100-42210-105 Training Pay Car Fire Simulator $1,200.00

• F7

  Isaac Schulz reimbursement for hosting public works training treats.

  reimbursement · Claims register 07-16-24 checks · FY 2024

  $23.69

  outflow

  Council voted: MOTION BY MAYOR PILON, SECONDED BY FLADEBO TO APPROVE THE CLAIMS AS PRESENTED. Passed
  p. 2↗Meeting City Council Work Session — Agenda Packet (2024-07-16)Claim# 132 Isaac Schulz Cash Payment E 100-43110-435 Training Reimburse for hosting PW Training Treats $23.69

• F8

  Lexi Johnson mileage reimbursement for 24 miles at $0.67 per mile.

  reimbursement · Claims register 07-16-24 checks · FY 2024

  $16.08

  outflow

  Council voted: MOTION BY MAYOR PILON, SECONDED BY FLADEBO TO APPROVE THE CLAIMS AS PRESENTED. Passed
  p. 2↗Meeting City Council Work Session — Agenda Packet (2024-07-16)Claim# 124 Johnson, Lexi Cash Payment E 100-41430-439 Mileage/Travel Mileage Reimbursement 24 miles x .67 $16.08

• F9

  KRIS Engineering, Inc. claim for grader cutting edge equipment supplies.

  invoice · Claims register 07-16-24 checks · FY 2024

  $1,775

  outflow

  Council voted: MOTION BY MAYOR PILON, SECONDED BY FLADEBO TO APPROVE THE CLAIMS AS PRESENTED. Passed
  p. 2↗Meeting City Council Work Session — Agenda Packet (2024-07-16)Claim# 128 KRIS Engineering, Inc. Cash Payment E 100-43110-221 Equipment Supplies for M Cutting Edge from grader $1,775.00

• F10

  Martin Marietta claim for patch work.

  invoice · Claims register 07-16-24 checks · FY 2024

  $77.86

  outflow

  Council voted: MOTION BY MAYOR PILON, SECONDED BY FLADEBO TO APPROVE THE CLAIMS AS PRESENTED. Passed
  p. 3↗Meeting City Council Work Session — Agenda Packet (2024-07-16)Claim# 125 MARTIN MARIETTA Cash Payment E 100-43110-409 Patch work $77.86

• F11

  Menards claim for public works supplies.

  invoice · Claims register 07-16-24 checks · FY 2024

  $126.74

  outflow

  Council voted: MOTION BY MAYOR PILON, SECONDED BY FLADEBO TO APPROVE THE CLAIMS AS PRESENTED. Passed
  p. 3↗Meeting City Council Work Session — Agenda Packet (2024-07-16)Claim# 126 Menards Cash Payment E 100-43110-203 General Supplies Public Works Supplies $126.74

• F12

  MN Fire Service Certification retest fee.

  fee · Claims register 07-16-24 checks · FY 2024

  $25

  outflow

  Council voted: MOTION BY MAYOR PILON, SECONDED BY FLADEBO TO APPROVE THE CLAIMS AS PRESENTED. Passed
  p. 3↗Meeting City Council Work Session — Agenda Packet (2024-07-16)Claim# 135 MN FIRE SERVICE CERTIFICATIO Cash Payment Invoice 13012 E 100-42210-435 Training Retest fee $25.00

• F13

  Mobile Health Services, LLC claim for basic physicals for Lindberg, Maas, and Fossum.

  invoice · Claims register 07-16-24 checks · FY 2024

  $300

  outflow

  Council voted: MOTION BY MAYOR PILON, SECONDED BY FLADEBO TO APPROVE THE CLAIMS AS PRESENTED. Passed
  p. 3↗Meeting City Council Work Session — Agenda Packet (2024-07-16)Claim# 134 Mobile Health Services, LLC Cash Payment E 100-42210-300 Physicals Basic Physical - Lindberg, Maas, Fossum $300.00

• F14

  North Country Const & Remodeli claim line for repair office HVAC duct addition.

  contract · Claims register 07-16-24 checks · FY 2024

  $720

  outflow

  Council voted: MOTION BY MAYOR PILON, SECONDED BY FLADEBO TO APPROVE THE CLAIMS AS PRESENTED. Passed
  p. 3↗Meeting City Council Work Session — Agenda Packet (2024-07-16)Claim# 120 North Country Const & Remodeli Cash Payment E 100-41710-405 Contractual - Streets Invoice 7/2/24 Rep Office HVAC Duct Additon $720.00

• F15

  North Country Const & Remodeli second claim line for repair office HVAC duct addition.

  contract · Claims register 07-16-24 checks · FY 2024

  $300

  outflow

  Council voted: MOTION BY MAYOR PILON, SECONDED BY FLADEBO TO APPROVE THE CLAIMS AS PRESENTED. Passed
  p. 3↗Meeting City Council Work Session — Agenda Packet (2024-07-16)Cash Payment E 100-41710-405 Contractual - Streets Rep Office HVAC Duct Additon $300.00

• F16

  North Country Const & Remodeli total claim.

  invoice · Claims register 07-16-24 checks · FY 2024

  $1,020

  outflow

  Council voted: MOTION BY MAYOR PILON, SECONDED BY FLADEBO TO APPROVE THE CLAIMS AS PRESENTED. Passed
  p. 3↗Meeting City Council Work Session — Agenda Packet (2024-07-16)Transaction Date 7/10/2024 Checking 10100 Total $1,020.00

• F17

  Jeff Pilon mileage reimbursement for LMC Conference mileage.

  reimbursement · Claims register 07-16-24 checks · FY 2024

  $148.48

  outflow

  Council voted: MOTION BY MAYOR PILON, SECONDED BY FLADEBO TO APPROVE THE CLAIMS AS PRESENTED. Passed
  p. 3↗Meeting City Council Work Session — Agenda Packet (2024-07-16)Claim# 123 PILON, JEFF Cash Payment E 100-41110-439 Mileage/Travel 221.6 Miles x $.67 LMC Conference $148.48

• F18

  RTY Consulting June invoice for accounting professional services.

  invoice · Claims register 07-16-24 checks · FY 2024

  $2,592.5

  outflow

  Council voted: MOTION BY MAYOR PILON, SECONDED BY FLADEBO TO APPROVE THE CLAIMS AS PRESENTED. Passed
  p. 3↗Meeting City Council Work Session — Agenda Packet (2024-07-16)Claim# 138 RTY Consulting Cash Payment E 100-41550-302 Prof Services; Accounting June Invoice $2,592.50

• F19

  Vestis claim line for recycling center uniforms.

  invoice · Claims register 07-16-24 checks · FY 2024

  $34.47

  outflow

  Council voted: MOTION BY MAYOR PILON, SECONDED BY FLADEBO TO APPROVE THE CLAIMS AS PRESENTED. Passed
  p. 3↗Meeting City Council Work Session — Agenda Packet (2024-07-16)Claim# 133 Vestis Cash Payment E 603-43220-420 Uniforms Recycling Center Uniforms $34.47

• F20

  Vestis claim line for public works uniforms.

  invoice · Claims register 07-16-24 checks · FY 2024

  $84.54

  outflow

  Council voted: MOTION BY MAYOR PILON, SECONDED BY FLADEBO TO APPROVE THE CLAIMS AS PRESENTED. Passed
  p. 3↗Meeting City Council Work Session — Agenda Packet (2024-07-16)Cash Payment E 100-43110-420 Uniforms PW Uniforms $84.54

• F21

  Vestis total claim.

  invoice · Claims register 07-16-24 checks · FY 2024

  $119.01

  outflow

  Council voted: MOTION BY MAYOR PILON, SECONDED BY FLADEBO TO APPROVE THE CLAIMS AS PRESENTED. Passed
  p. 3↗Meeting City Council Work Session — Agenda Packet (2024-07-16)Transaction Date 7/10/2024 Checking 10100 Total $119.01

• F22

  Total checks to be generated for the July 16, 2024 claims register.

  expenditure · Claims register 07-16-24 checks · FY 2024

  $132,376.41

  outflow

  Council voted: MOTION BY MAYOR PILON, SECONDED BY FLADEBO TO APPROVE THE CLAIMS AS PRESENTED. Passed
  p. 4↗Meeting City Council Work Session — Agenda Packet (2024-07-16)Checks to be Generated by the Compute $132,376.41 Total $132,376.41

• F23

  Karin Anderson Grantwriting claim for MN Armor Radio Grant professional services.

  invoice · 7-16-24 Addl check · FY 2024

  $500

  outflow

  Council voted: MOTION BY MAYOR PILON, SECONDED BY FLADEBO TO APPROVE THE CLAIMS AS PRESENTED. Passed
  PDF↗Meeting City Council Work Session — Agenda Packet (2024-07-16)Claim# 141 Karin Anderson Grantwriting Ck# 032837 7/15/2024 Cash Payment E 100-42210-310 Professional Services MN Armor Radio Grand $500.00PDF↗Meeting City Council Work Session — Agenda Packet (2024-07-16)Pre-Written Check $500.00 Checks to be Generated by the Compute $0.00 Total $500.00

• F24

  Draft ethics policy definition of nominal-value gifts.

  other · Personnel Policy Phase 2 draft

  $5

  unknown

  Council approval status: not yet on record.

  p. 41↗Meeting City Council Work Session — Agenda Packet (2024-07-16)Gifts of nominal value, except in the circumstances described below under "Financial Interest of Agents." For the purposes of this policy, "nominal value" is defined as $5.00 per donor per year per officer, agent, or employee.

• F25

  Draft personal appearance policy safety-shoe purchase limit for public works employees.

  expenditure · Personnel Policy Phase 2 draft

  $140

  outflow

  Council approval status: not yet on record.

  p. 47↗Meeting City Council Work Session — Agenda Packet (2024-07-16)The city will purchase one (1) approved pair of safety shoes as needed as determined by the City Administrator for an amount not to exceed $140.00 and anything over that amount will be the employee's responsibility.

Memory cues and prior history

When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.

• Per 5.23 meeting, Council voted to remove references to Classification Schedules.

  What this is about
  A prior meeting apparently addressed removing references to classification schedules from the personnel policy.

  p. 14↗Meeting City Council Work Session — Agenda Packet (2024-07-16)Commented [A21]: Per 5.23 meeting, Council voted to remove references to Classification Schedules.

  Related history

  The records searched show a partial match only. The May 5, 2025 City Council packet included a personnel policy draft that still contained references to a “Classification System” and to the “classification and compensation system” in the compensation section. However, the search results do not include minutes or a resolution from a May 23 meeting, and they do not show a recorded Council vote to remove those references. Later personnel policy items in the results, such as the January 13, 2026 packet, address unrelated policy updates like AI/data practices and a complaint policy.

  • ·May 5, 2025<!-- PageBreak --> <!-- PageNumber="77" --> Benefit Earning Employees - Employees who are eligible for City provided ben
  • ·Jan 13, 2026## A RESOLUTION APPROVING CHANGES TO THE DATA PRACTICES POLICY AND THE COMPUTER POLICY WITHIN THE PERSONNEL POLICY WHERE
  • ·Sep 23, 2025<!-- PageBreak --> <!-- PageNumber="4" --> · Agricultural tax classification requirements · Limiting operations to micro
  • ·Aug 26, 2025<!-- PageBreak --> · Agricultural tax classification requirements · Limiting operations to micro licenses only in RRA zo
  • ·Jan 13, 2026### BACKGROUND AND SUPPLEMENTAL INFORMATION: AI language added to the computer policy: City Staff would like to add the

• Per 5.23 meeting, pre-employment drug and alcohol testing for All candidates will be removed. Only Pre- employment DOT drug and alcohol testing will continue.

  What this is about
  A prior May 23 work session apparently discussed limiting pre-employment drug and alcohol testing to DOT testing.

  p. 18↗Meeting City Council Work Session — Agenda Packet (2024-07-16)Commented [A30]: Per 5.23 meeting, pre-employment drug and alcohol testing for All candidates will be removed. Only Pre- employment DOT drug and alcohol testing will continue.

  Related history

  The records searched do not include a May 23 work session or a formal decision on that date matching the recollection that general pre-employment drug and alcohol testing would be removed for all candidates, leaving only DOT-required pre-employment testing. The closest related records are from early 2026. At the January 13, 2026 meeting packet, staff reported that the League of Minnesota Cities advised the City that employees who hold a CDL and operate commercial motor vehicles must be in a DOT-mandated drug and alcohol testing program, including pre-employment, random, post-accident, reasonable-suspicion, and return-to-duty testing. The same packet included a proposed resolution accepting Northland Occupational Health & DOT Compliance as the City’s drug testing company and authorizing staff to work with Workforce QA to make the drug policy DOT-compliant; Workforce QA’s policy update cost was listed as $150. The search excerpt does not show the final vote outcome. At the March 10, 2026 meeting packet, the draft policy language included separate provisions for general applicant testing and DOT/CDL driver testing. The DOT section specifically required pre-employment controlled-substance testing before a driver performs safety-sensitive functions. This is related to the recollection, but the records provided do not show a May 23 decision or a clear recorded vote eliminating non-DOT pre-employment testing for all other candidates.

  • ·Jan 13, 2026CITY OF NOWTHEN By: SHANE D. HYBBEN Its Mayor ATTEST By: NATALIE JOHNSON Its City Clerk <!-- PageBreak --> <!-- PageNumb
  • ·Mar 10, 2026<!-- PageBreak --> <!-- PageNumber="68" --> No applicant or driver may refuse to submit to pre-employment, post-accident
  • ·Mar 10, 2026<!-- PageBreak --> <!-- PageNumber="60" --> subd. 4. Cannabis and its metabolites are considered a "drug" for positions
  • ·Mar 10, 2026#### (1) Pre-Employment Testing: Job applicants offered employment with the City may receive the offer conditioned upon
  • ·Mar 10, 2026### Pre-Employment Testing. All applicants, including current employees seeking a transfer, applying for a position wher

• A work session to discuss items pushed from previous meeting needs to be scheduled.

  What this is about
  The August work-session scheduling discussion referred to items carried over from earlier meetings.

  p. 1↗Meeting City Council Work Session — Minutes (2024-07-16)A work session to discuss items pushed from previous meeting needs to be scheduled.

  Related history

  The closest match in the records is the 2026 meeting-calendar discussion. At the January 13, 2026 meeting, staff noted that the regular August Council meeting date would fall on Primary Election Day, and Council agreed to move that meeting to August 18. The same discussion also noted rescheduling a budget work session to avoid a conflict. The January packet also listed additional 2026 meetings for CIP, ERP, and budget discussions. I did not find a record in these search results showing a formal vote to schedule a work session specifically for “items pushed” or carried over from prior meetings. The records show a related scheduling discussion about the August meeting and a budget work session, but not the specific “carried-over items” purpose described in the recollection.

  • ·Jan 13, 2026<!-- PageBreak --> <!-- PageNumber="103" --> This page was left intentionally blank. <!-- PageBreak --> <!-- PageNumber=
  • ·Sep 12, 2023MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY BREYEN TO APPROVE RESOLUTION 2023-53 AUTHORIZING THE HIRING OF FOUR (4)
  • ·Sep 12, 2023CITY OF NOWTHEN By: JEFFREY M. PILON Its Mayor ATTEST By: SCOTT LEHNER Its City Administrator Recordings of Nowthen City
  • ·Feb 10, 2026## 9. NEW BUSINESS a) Discussion of 2026 City Council Meeting Date Schedule for City Council and Planning and Zoning. Ms
  • ·Jan 13, 2026## 9. NEW BUSINESS ### a) Discussion of 2026 City Council Meeting Date Schedule for City Council and Planning and Zoning

• Per Phase One, the Travel Expenses section will be reviewed during Phase Two

  What this is about
  The personnel policy comments refer to a prior Phase One decision to review travel expenses in Phase Two.

  p. 37↗Meeting City Council Work Session — Agenda Packet (2024-07-16)Commented [A58]: Per Phase One, the Travel Expenses section will be reviewed during Phase Two

  Related history

  The records show a partial match. Council was working through “Personnel Policy Phase 2” at the October 21, 2024 work session, with staff updating the draft in real time and noting action items and adjustments before attorney review and later final approval. The November 12, 2024 agenda packet includes the same “Personnel Policy Phase 2 continued” material. However, the records searched do not show a specific prior Phase One decision about the Travel Expenses section, and no formal vote on moving Travel Expenses to Phase Two was found in these results. The only Phase One references shown are draft comments saying other content had been removed during Phase One or would be updated later.

  • ·Oct 21, 2024## SECTION 9 ATTENDANCE, VACATION and LEAVES Section 2-9-1 Attendance Section 2-9-2 Severe Weather Conditions Section 2-
  • ·Oct 21, 2024<!-- PageBreak --> Section 2-9-12 Regular Leave Without Pay Section 2-9-13 Voting Leave ## Section 2 9 14 Family Medical
  • ·May 5, 2025Council approval. PTO will be paid out at the employee's normal base rate of pay, at straight time, in effect on the emp
  • ·Nov 12, 2024### 3. Personnel Policy Phase 2 continued Project Manager Hirschboeck will be taking notes and updating the working poli
  • ·Oct 21, 2024## 3. Personnel Policy Phase 2 continued Project Manager Hirschboeck will be taking notes and updating the working polic

• Per Phase One, Section 13 Purchase of Goods and Services will be reviewed in Phase Two.

  What this is about
  The personnel policy comments refer to a prior Phase One decision to review purchase of goods and services in Phase Two.

  p. 52↗Meeting City Council Work Session — Agenda Packet (2024-07-16)Commented [A74]: Per Phase One, Section 13 Purchase of Goods and Services will be reviewed in Phase Two.

  Related history

  The records searched show related Personnel Policy “Phase 2” discussions, but they do not include the underlying Phase One decision specifically saying that “Section 13 Purchase of Goods and Services” would be reviewed in Phase Two. At the October 21, 2024 work session, Council continued reviewing Personnel Policy Phase 2, with staff updating the working draft in real time and noting that the revised clean copy would later go to the city attorney before returning for final Council approval. The November 12, 2024 agenda packet repeats that same Phase 2 summary. A later May 5, 2025 packet includes an attorney email describing the personnel policy as still a working draft and asking Council to discuss comments labeled “COUNCIL CONVERSATION,” with no official action to be taken on that draft at that time. Based on the search results provided, there is a partial match to ongoing Phase 2 personnel policy review, but no record here of a formal Phase One vote or decision on Section 13 Purchase of Goods and Services.

  • ·Nov 12, 2024### 3. Personnel Policy Phase 2 continued Project Manager Hirschboeck will be taking notes and updating the working poli
  • ·Oct 21, 2024## 3. Personnel Policy Phase 2 continued Project Manager Hirschboeck will be taking notes and updating the working polic
  • ·Apr 14, 2026## Trail Development and Connectivity Council Member Swenson initiated discussion about walking trails that could connec
  • ·Mar 23, 2026### Trail Development and Connectivity Council Member Swenson initiated discussion about walking trails that could conne
  • ·May 5, 2025<!-- PageBreak --> <!-- PageNumber="69" --> <table> <tr> <td>From:</td> <td>Delia Stoeckel</td> </tr> <tr> <td>To:</td>

Sources

Every document and recording archived for this meeting.

• Document

  Meeting City Council Work Session — Minutes (2024-07-16)

  Minutes · 2024-07-16

  2 pages

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• Document

  Meeting City Council Work Session — Agenda Packet (2024-07-16)

  Packet · 2024-07-16

  99 pages

  ↗