Special election estimate high end

High end of the estimated cost range discussed for holding a special election in 2025. Bucket: Special election estimated cost high end

F7

Staff recommendation said consolidating the special election with the 2026 general election would save taxpayers this amount or more. Bucket: Special election cost estimate stated in staff recommendation

F19

Prior meeting minutes in this packet estimated a 2025 special election at $7,000-10,000. Bucket: Special election upper estimate from prior meeting minutes in packet

F018

Staff estimate that the asphalt patch quote would be less than this amount. Bucket: Asphalt patch estimate threshold

F010

Resident and staff discussion referenced the cost of a 2025 special election. Bucket: Estimated special election cost

F29

Development agreement security required from developer. Bucket: Petersen Acres letter of credit or surety

F16

Estimated taxpayer cost avoided by deferring the August 2025 special election. Bucket: Estimated special election cost

Irrevocable letter of credit required as financial security for Petersen Acres development agreement.

City Surety Requirements. Prior to the City Council's execution of this Developer's Agreement, the Developer will provide the City with an irrevocable letter of credit (or other surety as approved by the City Attorney) as security that the obligations of the Developer to the City under this Agreement shall be performed. Said letter of credit or surety shall be in the amount of $10,000 representing the sum of 150% of the estimated cost of the City Improvements as determined by the City Engineer.

F34

Potential total grant incentive described for Nowthen. Bucket: Potential SolarApp+ incentive

Estimated cost to the city for holding a special election in August 2025.

Postponing the special election will save the taxpayers from expending up to $10,000.00 for an unbudgeted expense, meaning funding would not have to be moved from another area.

Estimated cost for asphalt patch for 218th Ave NW culvert project.

Mr. Glaze is also working on getting a quote for the asphalt patch approximately 100' x 24' and 4" thick. He estimates it will be less than $10,000.

Budget impact of special election for City Council seat.

CM Rainville would like to remind the council that they need to find where to take $10,000 out of the budget to pay for the election since it was not budgeted for. Mayor Hybben mentioned that the city is already projected -$71,000 in debt in 2025 and this election will put us at -$81,000 in debt.

Estimated cost to hold a special election for a vacant City Council seat in 2025.

The city can either hold a special election before the 2026 General Election, which would have an estimated cost of $10,000, or can hold one at the next General Election in 2026 which would come at no additional cost to the city.

Original estimate for culvert replacement on 218th Ave.

b. Culvert Replacement - 218th Ave. Joe Glaze estimated the cost to replace culvert at $10,000 and it came in at $25,000. Mr. Glaze suggested that we take the $10,000 and apply it for repairs on 185th.

Estimated cost to the city for holding a special election in August 2025.

WHEREAS, the City Council has since reconsidered the need for a special election, finding that holding the election would incur unnecessary costs, estimated at approximately $10,000, and would likely result in low voter turnout;

Maximum drop-off grant available for City of Nowthen for 2025 (for municipalities with up to 4,999 households).

Drop-off Grant This grant is allocated to cover additional drop-off center costs or events beyond the regularly scheduled spring and fall recycling days. Drop-off Grant Amount Available $ 10,000.00

Base portion of 2025 Anoka County waste abatement grant for City of Nowthen.

Base Funding is $10,000.00 base, plus $5.00/household (household counts are based on 2022 Met Council estimates) Municipality Name: City of Nowthen ₡ MANAGE ONLY # of households 1,519 Base Funding $ 10,000.00

Projected fire department supplies budget for 2025.

Reduced supplies to $10,000. Hard to determine what is needed for a Fire Chief when the city does not yet have a plan.

Amount to be allocated from the budget to pay for the special election.

CM Rainville would like to remind the council that they need to find where to take $10,000 out of the budget to pay for the election since it was not budgeted for. Mayor Hybben mentioned that the city is already projected -$71,000 in debt in 2025 and this election will put us at -$81,000 in debt.

Estimated cost to hold a special election for council vacancy before 2026 General Election.

Mayor Hybben verbally reviewed the RCA. The council must appoint someone until a special election is held. The city can either hold a special election before the 2026 General Election, which would have an estimated cost of $10,000, or can hold one at the next General Election in 2026 which would come at no additional cost to the city.

Estimated maximum cost to hold a special election in 2025.

2nd option - Hold a special election in 2025 to fill the open position. The cost to hold a special election will be estimated at $7,000-10,000. There is nothing in the budget for this and the money will need to be pulled from somewhere in the existing budget.

Estimated cost of holding a special election in 2025.

The cost of a special election is in excess of $10,000. Consolidating this special election with the 2026 general election will save taxpayers this amount or more.

Estimated cost to hold a special election in 2025 to fill the open council position.

2nd option - Hold a special election in 2025 to fill the open position. The cost to hold a special election will be estimated at $7,000-10,000. There is nothing in the budget for this and the money will need to be pulled from somewhere in the existing budget.

Supplies budget for Fire Department in 2025.

· Fire Department - Chief salary still in the budget - take down to $80,000 and put in an incentive in the "other pay" for education incentives of $20,000 and look at budget at end of the year. Reduced supplies to $10,000, Hard to determine what is needed for a Fire Chief when the city does not yet have a plan.

Special Rescue Team cost allocation fees revenue for ACFPC.

Special Rescue Team Cost Allocation Fees 10,000

Estimated 2025 special election cost

Estimated cost of holding a special election in 2025. Bucket: Council vacancy special election

2025 projected increase in Legal expenditures.

<tr> <td>Legal</td> <td>$ 10,000</td> </tr>

2025 General Fund budget increase

Increase from the prior year in the General Fund budget. Bucket: General Fund budget increase

Increase in 2025 budget over 2024 projection.

The 2025 budget is $9,840 over the projected budget for 2024.

Net change in expenditures for 2025 budget.

$ 9,840

Net change in revenues for 2025 budget.

$ 9,840

Amount by which the 2025 budget exceeds the projected 2024 budget.

The 2025 budget is $9,840 over the projected budget for 2024.

Nowthen share of URRWMO 2025 budget

Nowthen's portion of the 2025 URRWMO budget. Bucket: URRWMO 2025 budget

City of Nowthen's share of the 2025 URRWMO budget.

Nowthen's portion of the budget is set at $9735.16 which is an increase of about $900 from 2024.

F33

Quote total for 185th street patching. Bucket: North Valley TOTAL 185TH

F8

Detailed total estimated cost for a stand-alone 2025 special election. Bucket: 2025 special election total estimated cost

Detailed estimated total cost for 2025 special election.

Mileage- $106.80 Overtime Hours- $3731.33 Election Judges- $2192.00 Election Duties Performed During Regular Hours- $1,960 Other Costs- $1,535.94 Total- $9526.07

O&L Door Systems comparison bid

Higher comparison bid from O&L Door Systems for Historic Town Hall door and ADA operator work; not selected. Bucket: Building Capital Fund

Total 2025 program administration expenses for recycling program (base funding).

Program Administration- Base Funding Expenses $ 9,305.50

F3_mayor_council_budget_reduction

Reduction after removing council pay increase, computers, Zoom membership, and miscellaneous food for meetings. Bucket: Mayor Council budget

Reduction in Mayor Council budget for 2025.

1. Reduce Mayor Couuncil budget - No increase in pay, no computers, no zooming membership and no miscellaneous for food at meetings - ($9,300)

F17

Council voted to levy unpaid amounts plus attorney's fees and costs against Dryden-owned properties within Nowthen. Bucket: Dryden unpaid amounts to levy

Outstanding balance to be specially assessed to Dryden properties for city-incurred costs under the development agreement.

WHEREAS, the Drydens were provided with six payment statements which identified for each charge, the date of the charge, the person or company providing the service or good, and the amount due; and WHEREAS, a balance of $9,072.60 remains plus attorney fees and charges.

Amount owed to the City by Drydens for Dryden Acres, to be specially assessed.

AUTHORIZING THE AMOUNT OF 9,072.60 OWED TO THE CITY IN ACCORDANCE WITH THE DEVELOPMENT AGREEMENT FOR DRYDEN ACRES PLUS ATTORNEY'S FEES AND CHARGES TO BE SPECIALLY ASSESSED AGAINST ANY AND ALL PROPERTIES LOCATED WITHIN THE CITY OF NOWTHEN MN AND OWNED BY THE DRYDENS.

Special assessment to recover costs incurred by the City under the Dryden Acres Development Agreement.

WHEREAS, the Drydens were provided with six payment statements which identified for each charge, the date of the charge, the person or company providing the service or good, and the amount due; and WHEREAS, a balance of $9,072.60 remains plus attorney fees and charges. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF NOWTHEN 1. The recitals set forth above are incorporated herein. 2. The staff is authorized to specially assess any and all amounts due.

dryden_acres_unpaid_amount_proposed_assessment

Unpaid Dryden Acres amount proposed to be specially assessed, plus attorney fees and costs; the matter was tabled. Bucket: Dryden Acres assessment

Amount owed by Drydens to City for Dryden Acres development agreement.

Mr. and Mrs. Dryden have until March 31, 2025 to pay the amount of $9,072.60 to the City of Nowthen or be in default to the terms of the Development Agreement.

Money market fund balance

4M, 4MP and GO Funds money market balance as of November 30, 2025. Bucket: Treasurer's Report

Fire Academy book fees revenue for ACFPC.

Fire Academy Book Fees 9,000

Audit cost allocation fees revenue for ACFPC.

Audit Cost Allocation Fees 8,790