Agenda spine

4 items as recorded in the packet and minutes.

1. AI-1Call to Order

   Call to order, Pledge of Allegiance, roll call, and agenda approval listed on the agenda.

   The meeting was called to order, the pledge was recited, and roll call was taken; the minutes do not record a separate vote to approve the agenda.

   • meeting administration

   No action
   p. 1↗Meeting City Council Public Hearing — Agenda (2024-05-21)1\. Call to Order · Pledge of Allegiance . Roll Call · Approve Agendap. 1↗Meeting City Council Public Hearing — Minutes (2024-05-21)Mayor Pilon called the session to order at 7:01 p.m. All present recited the Pledge of Allegiance Roll call by Administrator Lehner. Present: Mayor Pilon, Council Members Rainville, Breyen, Fladebo and Alders.

2. AI-2Presentation regarding the Rogers Lake Road Project

   City Engineer Shane Nelson was scheduled to present the Rogers Lake Road Project bid opening, bid tabulation, and recommendation of award.

   The engineer presented the project, bids, construction process, costs, and assessment information before public comments.

   • Rogers Lake Road project
   • Waco Street road project

   Discussion only
   p. 1↗Meeting City Council Public Hearing — Agenda (2024-05-21)2\. Presentation regarding the Rogers Lake Road Project City Engineer Shane Nelson will be presenting a power point along with documentation regarding the bid opening on May 20th, 2024, along with the bid tabulation, recommendation of award.p. 1↗Meeting City Council Public Hearing — Minutes (2024-05-21)Engineer Shane Nelson presented the project and explained the reason the project is on this year's schedule. The project is .45 of a mile. (See presentation documents).

3. AI-3Public Hearing regarding the Rogers Lake Road Project

   Public hearing on the Rogers Lake Road / Waco Street, Waco Drive, 182nd Avenue, and Ventre Lane improvement project.

   After the public hearing closed, the council approved a resolution accepting the bid and awarding the contract for the improvement project.

   • Rogers Lake Road project
   • Waco Street road project
   • special assessments

   Approved
   p. 1↗Meeting City Council Public Hearing — Agenda (2024-05-21)3\. Public Hearing regarding the Rogers Lake Road Projectp. 4↗Meeting City Council Public Hearing — Minutes (2024-05-21)Public Hearing Closed at 9:14 p.m. MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY BREYEN TO APPROVE RESOLUTION 2024-XX ACCEPTING BID AND AWARDING CONTRACT FOR THE IMPROVEMENT PROJECT WACO STREET, WACO DRIVE, 182ND AVENUE, AND VENTRE LANE. 5 AYES. MOTION CARRIED.

4. AI-4Adjourn

   Adjournment.

   The council adjourned at 9:17 p.m.

   • meeting administration

   Approved
   p. 1↗Meeting City Council Public Hearing — Agenda (2024-05-21)4\. Adjournp. 4↗Meeting City Council Public Hearing — Minutes (2024-05-21)MOTION BY COUNCIL MEMBER RAINVILLE, SECOND BY ALDERS TO ADJOURN. The meeting was adjourned at 9:17 p.m.

Issues addressed

What this meeting did about specific topics, organized by issue rather than by document.

• Rogers Lake Road / Waco Street area reconstruction project

  The council held the second required public hearing on the Rogers Lake Road area project for Waco Street, Waco Drive, 182nd Avenue, and Ventre Lane. Engineer Shane Nelson presented the bid results and explained that GMH Asphalt was the apparent low bidder, that the Nowthen portion estimate had dropped from the original engineer’s estimate to a new bid-based estimate including contingency, and that residents would have assessment payment options. Residents asked about driveways, gardens, mailboxes, culverts, wetlands, construction access, concrete curb, and project costs. After closing the hearing, the council approved the resolution accepting the bid and awarding the contract.

  Agenda: AI-2, AI-3. Motions: M-2024-05-21-01. Speakers: Mayor Pilon, Shane Nelson, Bob Ruppe, Dean Miller, Judy Rufsvold, Jean Crosby, Mark Hommes, Hanna Hommus, Chelsea White, Irv Russo.

• Precision Sawing and Joan Parks double-assessment objection

  Chelsea White, speaking for Joan Parks and Precision Sawing, objected to the assessment being charged to two PIDs that she said function as one property with one driveway. The city attorney explained that the parcels had two PIDs and one parcel had a CUP for the business, and that a formal objection was needed to preserve appeal rights. Chelsea White submitted a written objection before the hearing closed, but the objection did not stop the project from moving forward.

  Agenda: AI-3. Speakers: Chelsea White, Bob Ruppe, Council Member Fladebo, Council Member Alders, Mayor Pilon.

• Meeting administration

  Mayor Pilon opened the public hearing at 7:01 p.m., the pledge was recited, roll call showed all council members present, and the council adjourned at 9:17 p.m. after completing the public hearing and bid-award action.

  Agenda: AI-1, AI-4. Motions: M-2024-05-21-02. Speakers: Mayor Pilon, Scott Lehner, Council Member Rainville, Alders.

Motions and votes

2 motions on the record. Split votes are highlighted.

• M-2024-05-21-01MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY BREYEN TO APPROVE RESOLUTION 2024-XX ACCEPTING BID AND AWARDING CONTRACT FOR THE IMPROVEMENT PROJECT WACO STREET, WACO DRIVE, 182ND AVENUE, AND VENTRE LANE.

  moved by Council Member Rainville, seconded by Breyen

  Passed

  • YMayor Pilon
  • YRainville
  • YBreyen
  • YFladebo
  • YAlders

  p. 4↗Meeting City Council Public Hearing — Minutes (2024-05-21)MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY BREYEN TO APPROVE RESOLUTION 2024-XX ACCEPTING BID AND AWARDING CONTRACT FOR THE IMPROVEMENT PROJECT WACO STREET, WACO DRIVE, 182ND AVENUE, AND VENTRE LANE. 5 AYES. MOTION CARRIED.p. 1↗Meeting City Council Public Hearing — Minutes (2024-05-21)Present: Mayor Pilon, Council Members Rainville, Breyen, Fladebo and Alders.

• M-2024-05-21-02MOTION BY COUNCIL MEMBER RAINVILLE, SECOND BY ALDERS TO ADJOURN.

  moved by Council Member Rainville, seconded by Alders

  Passed

  p. 4↗Meeting City Council Public Hearing — Minutes (2024-05-21)MOTION BY COUNCIL MEMBER RAINVILLE, SECOND BY ALDERS TO ADJOURN. The meeting was adjourned at 9:17 p.m.

Money discussed

Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.

• FIN-1

  Accepted and approved bid for the improvement project, contingent on GMH Asphalt Corporation entering into a contract with the City of Ramsey.

  contract · GMH Asphalt Corporation accepted bid · FY 2024

  $2,441,039.52

  outflow

  Council voted: MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY BREYEN TO APPROVE RESOLUTION 2024-XX ACCEPTING BID AND AWARDING CONTRACT FOR THE IMPROVEMENT PROJECT WACO STREET, WACO DRIVE, 182ND AVENUE, AND VENTRE LANE. Passed
  p. 5↗Meeting City Council Public Hearing — Minutes (2024-05-21)The bid of GMH Asphalt Corporation in the amount of $2,441,039.52 is hereby accepted and approved contingent on GMH Asphalt Corporation entering into a contract with the City of Ramsey.

• FIN-2

  Lowest responsible bidder listed in the resolution bid table.

  contract · GMH Asphalt Corporation bid total · FY 2024

  $2,441,039.52

  outflow

  Council voted: MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY BREYEN TO APPROVE RESOLUTION 2024-XX ACCEPTING BID AND AWARDING CONTRACT FOR THE IMPROVEMENT PROJECT WACO STREET, WACO DRIVE, 182ND AVENUE, AND VENTRE LANE. Passed
  p. 5↗Meeting City Council Public Hearing — Minutes (2024-05-21)GMH Asphalt Corporation</td> <td>$2,441,039.52</td>p. 5↗Meeting City Council Public Hearing — Minutes (2024-05-21)WHEREAS, it appears that GMH Asphalt Corporation is the lowest responsible bidder at $2,441,039.52 (Total Base Bid & Total Alternate Bide No. 1).

• FIN-3

  Unsuccessful bid listed in the resolution bid table.

  estimate · Douglas-Kerr Underground, LLC bid total · FY 2024

  $2,519,637.96

  unknown

  Council approval status: not yet on record.

  p. 5↗Meeting City Council Public Hearing — Minutes (2024-05-21)Douglas-Kerr Underground, LLC</td> <td>$2,519,637.96</td>

• FIN-4

  Unsuccessful bid listed in the resolution bid table.

  estimate · Veit & Company bid total · FY 2024

  $2,750,427.37

  unknown

  Council approval status: not yet on record.

  p. 5↗Meeting City Council Public Hearing — Minutes (2024-05-21)Viet &amp; Company</td> <td>$2,750,427.37</td>

• FIN-5

  Unsuccessful bid listed in the resolution bid table.

  estimate · Park Construction Company bid total · FY 2024

  $2,943,560.8

  unknown

  Council approval status: not yet on record.

  p. 5↗Meeting City Council Public Hearing — Minutes (2024-05-21)Park Construction Company</td> <td>$2,943,560.80</td>

• FIN-6

  Unsuccessful bid listed in the resolution bid table.

  estimate · Meyer Contracting, Inc. bid total · FY 2024

  $3,047,051.36

  unknown

  Council approval status: not yet on record.

  p. 5↗Meeting City Council Public Hearing — Minutes (2024-05-21)Meyer Contracting, Inc.</td> <td>$3,047,051.36</td>

• FIN-7

  Unsuccessful bid listed in the resolution bid table.

  estimate · Northwest Asphalt bid total · FY 2024

  $3,134,256.85

  unknown

  Council approval status: not yet on record.

  p. 5↗Meeting City Council Public Hearing — Minutes (2024-05-21)Northwest Asphalt</td> <td>$3,134,256.85</td>

• FIN-8

  Unsuccessful bid listed in the resolution bid table.

  estimate · North Valley, Inc. bid total · FY 2024

  $3,163,455.7

  unknown

  Council approval status: not yet on record.

  p. 5↗Meeting City Council Public Hearing — Minutes (2024-05-21)North Valley, Inc.</td> <td>$3,163,455.70</td>

• FIN-9

  New estimate for the Nowthen portion of the project based on bids received.

  estimate · Nowthen portion new project estimate · FY 2024

  $570,000

  outflow

  Council approval status: not yet on record.

  p. 1↗Meeting City Council Public Hearing — Minutes (2024-05-21)The new project estimate based on bids received for the Nowthen portion of the project is $570,000 which includes a $30,000 contingency.p. 25↗Meeting City Council Public Hearing — Minutes (2024-05-21)New project estimate based on bids - $570,000 (which includes a $30,000 contingency)

• FIN-10

  Contingency included in the $570,000 Nowthen portion estimate.

  estimate · Project contingency · FY 2024

  $30,000

  outflow

  Council approval status: not yet on record.

  p. 1↗Meeting City Council Public Hearing — Minutes (2024-05-21)The new project estimate based on bids received for the Nowthen portion of the project is $570,000 which includes a $30,000 contingency.p. 2↗Meeting City Council Public Hearing — Minutes (2024-05-21)All the project costs are included in the new project estimate of $570,000 including engineering costs and the $30,000 contingency.

• FIN-11

  Original engineer's estimate before bids came in.

  estimate · Original engineer's estimate for Nowthen portion · FY 2024

  $752,000

  outflow

  Council approval status: not yet on record.

  p. 1↗Meeting City Council Public Hearing — Minutes (2024-05-21)The original estimate the engineers prepared was $752,000.p. 25↗Meeting City Council Public Hearing — Minutes (2024-05-21)Original Engineer's Estimate for Nowthen portion of project - $752,000

• FIN-12

  Engineer stated the original assessment per PID was likely to be reduced based on the lower bid.

  assessment · Original assessment per PID · FY 2024

  $8,700

  inflow

  Council approval status: not yet on record.

  p. 2↗Meeting City Council Public Hearing — Minutes (2024-05-21)Mr. Nelson stated while he can't say with100% certainty, it is very likely that the original assessment of $8,700 per PID could be reduced by $1,000 each.

• FIN-13

  Engineer stated the original assessment could likely be reduced by this amount per PID.

  estimate · Potential assessment reduction per PID · FY 2024

  $1,000

  unknown

  Council approval status: not yet on record.

  p. 2↗Meeting City Council Public Hearing — Minutes (2024-05-21)Mr. Nelson stated while he can't say with100% certainty, it is very likely that the original assessment of $8,700 per PID could be reduced by $1,000 each.

• FIN-14

  Assessment could be paid with property taxes for 10 years at 6%.

  rate · Assessment interest rate · FY 2024

  $6

  inflow

  Council approval status: not yet on record.

  p. 2↗Meeting City Council Public Hearing — Minutes (2024-05-21)Once the assessment roll has been completed, residents can pay in full to avoid any interest charges before the county certifies the assessment or let it be assessed to the property with property taxes to pay for 10 years at 6%.

• FIN-15

  Attached objection letter stated the current tax amount for the commercial property.

  revenue · Precision Sawing commercial property current tax burden stated in objection letter · FY 2024

  $6,812.36

  inflow

  Council approval status: not yet on record.

  p. 7↗Meeting City Council Public Hearing — Minutes (2024-05-21)We are currently paying $6,812.36 for the commercial property and $5,070.96for the personal property.

• FIN-16

  Attached objection letter stated the current tax amount for the personal property.

  revenue · Joan Parks personal property current tax burden stated in objection letter · FY 2024

  $5,070.96

  inflow

  Council approval status: not yet on record.

  p. 7↗Meeting City Council Public Hearing — Minutes (2024-05-21)We are currently paying $6,812.36 for the commercial property and $5,070.96for the personal property.

• FIN-17

  Attached objection letter described the estimated additional yearly burden on each property from the road project assessment.

  assessment · Additional yearly tax burden stated in objection letter · FY 2024

  $1,740

  inflow

  Council approval status: not yet on record.

  p. 7↗Meeting City Council Public Hearing — Minutes (2024-05-21)With the additional tax it puts the yearly burden with an extra $1,740 plus 6% interest on each property.

Memory cues and prior history

When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.

• Mayor Pilon explained that this public hearing was the second required hearing. Since the first hearing, plans & specifications have been drawn up, call for bids went out and yesterday was the bid opening at the City of Ramsey, reminding residents and council this is a joint venture.

  — Mayor Pilon

  What this is about
  Mayor Pilon was referring back to the first required hearing for the Rogers Lake Road project and explaining what had happened since then.

  p. 1↗Meeting City Council Public Hearing — Minutes (2024-05-21)Mayor Pilon explained that this public hearing was the second required hearing. Since the first hearing, plans & specifications have been drawn up, call for bids went out and yesterday was the bid opening at the City of Ramsey, reminding residents and council this is a joint venture.

  Related history

  The records I searched do not contain a prior decision or first public hearing matching Mayor Pilon’s recollection about the Rogers Lake Road project. The available results do not mention the Rogers Lake Road project, the first required hearing, plans and specifications, bid authorization, or a bid opening with the City of Ramsey. The search results instead relate to unrelated 2026 items, including annual appointments, planning commission candidate interviews involving Jeff Pilon, and general clerk updates. Based on these results, I cannot confirm the date or action taken at the first required hearing from the records provided.

  • ·Jan 13, 2026### A RESOLUTION MAKING ANNUAL APPOINTMENTS WHEREAS, The Nowthen City Council makes its annual appointments to fill cert
  • ·Apr 28, 2026<!-- PageBreak --> <!-- PageNumber="3" --> emphasizing the need to understand each situation thoroughly. Martell affirme
  • ·Apr 28, 2026MOTION BY CHAIRMAN HAAPALA, SECOND BY COMMISSIONER LEWIS, TO RECOMMEND APPROVAL OF THE FINAL PLAT AS WRITTEN. SIX (6) AY
  • ·Mar 24, 2026MOTION BY CHAIRMAN HAAPALA, SECOND BY COMMISSIONER LEWIS, TO RECOMMEND APPROVAL OF THE FINAL PLAT AS WRITTEN. SIX (6) AY
  • ·Mar 10, 2026Council Meeting Location: Historic Townhall 19800 Nowthen Blvd NW Nowthen MN, 55330 CLERK UPDATE 03-10-26 \> MN Pollutio

• Mr. Miller remembered the mayor had gone to bat for residents with past contractors and it was appreciated.

  — Dean Miller

  What this is about
  Dean Miller recalled a prior instance where the mayor worked with contractors for residents.

  p. 2↗Meeting City Council Public Hearing — Minutes (2024-05-21)Mr. Miller remembered the mayor had gone to bat for residents with past contractors and it was appreciated.

  Related history

  The records I searched do not contain a prior decision or discussion matching this recollection that the mayor worked with past contractors on behalf of residents. The search results mainly show unrelated “Miller” references, including the September 29, 2025 hiring materials for Kim Miller, Fire Chief Rob Miller’s reports, and a May 12, 2026 fire station garage door contractor quote. None of those records describe the mayor intervening with contractors for residents.

  • ·Sep 29, 2025<!-- PageBreak --> <!-- PageNumber="3" --> <figure> CITY OF NOWTHEN </figure> ## REQUEST FOR COUNCIL ACTION <table> <tr>
  • ·Sep 29, 2025# RESOLUTION No. 2025-XX A RESOLUTION TO AUTHORIZE THE HIRING OF KIM MILLER FOR THE FRONT DESK/RECEPTIONIST POSITION WHE
  • ·Feb 10, 2026<!-- PageBreak --> <!-- PageNumber="5" --> ## 5. FIRE DEPARTMENT ### a) Monthly Report Fire Chief Rob Miller presented t
  • ·Jan 13, 2026<!-- PageBreak --> ## 5. FIRE DEPARTMENT ### a) Monthly Report Fire Chief Rob Miller presented the December report: 25 c
  • ·May 12, 2026<figure> CITY OF NOWTHEN </figure> # REQUEST FOR COUNCIL ACTION <table> <tr> <th>Agenda Item:</th> <th>Department:</th>

• When Joan purchased the property in 1973 it was one property id and the address was 18152 Waco St. sometime after 1990 the city or county made us change the property into two id's and two addresses so they could zone the business commercial so they could charge more in property tax.

  — Joan Parks

  What this is about
  The attached objection letter recalled the history of Joan Parks’s parcel being split into two property IDs and addresses after she bought it.

  p. 7↗Meeting City Council Public Hearing — Minutes (2024-05-21)When Joan purchased the property in 1973 it was one property id and the address was 18152 Waco St. sometime after 1990 the city or county made us change the property into two id's and two addresses so they could zone the business commercial so they could charge more in property tax.

  Related history

  The records searched do not contain a prior city or county decision documenting that Joan Parks’s original parcel was split into two property IDs or addresses after 1990, or that it was done for commercial zoning or tax reasons. What the records do show is that Joan Parks submitted this objection in connection with the Waco Street/Waco Drive/182nd Lane/Ventre Street improvement assessment. At the May 21, 2024 public hearing, the materials included her letter listing two current parcels: Precision Sawing Inc. at 4990 182nd Lane NW, parcel 36-33-25-43-0009, and Joan Parks at 4980 182nd Lane NW, parcel 36-33-25-43-0008. The letter stated they were paying $6,812.36 in taxes for the commercial property and $5,070.96 for the personal property, and objected to an additional assessment burden of $1,740 plus 6% interest on each property. The later assessment records show the Waco-area improvement assessment was structured over 10 years at 6% interest, but the search results do not include historical parcel-split, address-change, rezoning, or tax-classification records confirming the earlier history described in the letter.

  • ·May 21, 2024<!-- PageBreak --> Passed this 21st day of May 2024. Alfaym. Plan Jeff Pilon, Mayor Scott Lehner, City Administrator <!-
  • ·Sep 10, 2024<!-- PageBreak --> <table> <tr> <td>23NT-00447</td> <td>Building - Roofing</td> <td>6101</td> <td>NORRIS LAKE RD NW</td>
  • ·Jun 11, 2024<!-- PageBreak --> Judy Rufsvold - 18151 Waco Street What about the gardens close to the road? Will she get notice to be
  • ·May 21, 2024<!-- PageBreak --> Judy Rufsvold - 18151 Waco Street What about the gardens close to the road? Will she get notice to be
  • ·Oct 8, 2024<!-- PageBreak --> <!-- PageNumber="81" --> CITY OF NOWTHEN COUNTY OF ANOKA STATE OF MINNESOTA RESOLUTION NO. # RESOLUTI

• How about the culvert in street? 1984 that culvert is low and the lake was 50" higher than road, what happens in a wet spring?

  — Irv Russo

  What this is about
  Irv Russo recalled older culvert and lake-level conditions while asking about drainage risk.

  p. 4↗Meeting City Council Public Hearing — Minutes (2024-05-21)How about the culvert in street? 1984 that culvert is low and the lake was 50" higher than road, what happens in a wet spring?

  Related history

  The records show this comment was made at the May 21, 2024 City Council public hearing for the Northeast Ramsey Street Reconstruction Project. Irv Russo of 18151 Waco St. asked about the street culvert and recalled 1984 conditions, saying the culvert was low and the lake had been “50 inches higher than road,” and asked what would happen in a wet spring. The recorded response was that Mr. Nelson would stop and review the area. The same exchange appears again in the June 11, 2024 City Council agenda packet, apparently as part of the May 21 hearing materials/minutes. Related project documents include bid items for “remove metal culvert” totaling 148 linear feet, and plan sheets with drainage/wetland information near Norris Lake, including a listed 100-year high water level. However, the records searched do not include a 1984 record or a prior formal decision specifically confirming the recalled lake level condition or resolving the drainage-risk concern.

  • ·Jun 11, 2024<!-- PageBreak --> could be removed? Attorney Ruppe stated because it is still a business doing business. He also explai
  • ·May 21, 2024<!-- PageBreak --> costs and attorney fees as there are two (2) PIDs and one of them has a CUP on the property for the b
  • ·Jun 11, 2024GOPHER STATE ONE CALL TWIN CITY AREA 651-454-0002 MINNESOTA TOLL FREE 1-800-252-110G SHEET NO. C1 IP-yon Geet;br/.Xtatra
  • ·Jun 11, 2024THIS SERVICE AGREEMENT AND ANY CORRESPONDING PROPOSAL ISSUED BY AET SHALL GOVERN UNLESS AUTHORIZED IN WRITING IN ADVANCE
  • ·May 21, 2024<!-- PageBreak --> ## BID TABULATION CITY'S OF RAMSEY AND NOWTHEN NORTHEAST RAMSEY STREET RECONSTRUCTION PROJECT <table>

Sources

Every document and recording archived for this meeting.

• Document

  Meeting City Council Public Hearing — Agenda (2024-05-21)

  Agenda · 2024-05-21

  1 pages

  ↗
• Document

  Meeting City Council Public Hearing — Minutes (2024-05-21)

  Minutes · 2024-05-21

  28 pages

  ↗