Agenda spine

18 items as recorded in the packet and minutes.

1. A1Truth in Taxation hearing

   Truth in Taxation hearing for public testimony before adopting the final levy.

   No public testimony was given in the transcript.

   • 2018 levy and taxation hearing

   Discussion only
   Doctonight's meeting it's Tuesday December 12 2017 and seven o'clock here and truth and taxation hearing the annual opportunity for public to give testimony regarding our final levyDocI'm seeing no one and I'm hearing no one so we will close the truth in taxation hearing

2. A2Pledge of Allegiance and opening motion

   Opening pledge and an unidentified opening motion.

   The transcript does not identify the exact motion text.

   • opening business

   Approved
   Docokay I pledge allegiance to the flag of the United States of America thanks to the Republic for which it stands one nation under God indivisible with liberty and justice for allDocmr. right second motion a second any discussion seeing and hearing none all those in favor aye opposed motion carries

3. A3Sheriff's report

   Anoka County Sheriff's Office report for November 2017 calls for service and public safety reminders.

   Report received; no council action recorded.

   • sheriff report

   Discussion only
   Docduring the month sheriff's deputies responded to 134 calls for service some of the noteworthy calls for the monthDocjust lastly just a reminder from from the sheriff's office it's the holiday season so be very careful with your online purchasing making sure you're guarding your credit

4. A4Floor item: Moody lot split tabling request

   Floor item request by Mr. Moody to table a Planning and Zoning lot split item until February.

   The formal tabling motion occurred later under Planning and Zoning.

   • Moody lot split

   Discussion only
   DocI'm asking that item see under your Planning and Zoning be tabled until the February meeting and at that time that would give ample time for your city engineer to respond to the new survey

5. PZ1Historical Power Association CUP/IUP amendments

   Request to amend current conditional use and interim use permits for 7415 Old Viking Boulevard and listed parcels for a historical power association.

   Approved including the planner's December 12 email corrections or amendments.

   • Historical Power Association permits

   Approved
   Docthe council approves the request for approval to amend both the current conditional use and interim use permits for 74 15 old Viking Boulevard and the following parcelsDocmotion a second any discussion I'm seeing and hearing none all those in favor opposed motion carries

6. PZ2Extended home occupation IUP at 39300 195th Avenue NW

   Interim use permit for an extended home occupation at 39300 195th Avenue Northwest, PID 30-33-25-24-0007.

   Approved as amended: item 7 removed/renumbered, item 10 made complaint-driven, and 18 trees left in place.

   • 39300 195th Avenue extended home occupation

   Approved with conditions
   Docthe City Council approves the request for an interim use permit to allow an extended home occupation to operate at three 9300 195th Avenue Northwest the PID of 30 - 33 - 25 - 24 - the o0 sevenDocwe're removing item seven three numbering and amending item tend to be complaint driven and leaving number eight as isDocmotion a second on that any other discussion seeing and hearing none all those in favor the amended motion

7. PZ3Moody lot split

   Moody lot split request.

   Tabled until the February council meeting at Mr. Moody's request.

   • Moody lot split

   Tabled
   DocBrian Morton to table the request from mr. moody until the February council meetingDocdid you put in there / mystery who's the beauties / mister who these requests Beauty second a motion the second

8. PZ4Planning and Zoning Commission appointment

   Appointment to the Planning and Zoning Commission.

   The transcript renders the appointee name as “interjection Oliver's”; no clearer spelling was available in the bundle.

   • Planning and Zoning appointment

   Approved
   Docmotion to accept the planning and zoning Commission's recommendation to a point in the interjection Oliver's to the Planning and Zoning CommissionDocmotion in a second all those in favor right

9. PZ5Section 153 administrative-notice materials

   Planner documents and notes concerning Section 153 and a letter to property owners before administrative notice.

   Sent back to Planning and Zoning for review and recommendation.

   • Section 153 administrative notice

   Approved
   Docmotion to send The Associated documents from the planner for the the letter that goes out to the property owners before the administrative notice along with planners notes 1 2 & 3 and her email dated the 12th of November or December go back to the Planning and Zoning for discussion and review and recommendation back to…Docmotion a second seeing and hearing none

10. PZ6Draft letter from Ms. Stockman

    Draft letter from Ms. Stockman, with correction to the open house date.

    Approved with the open house date corrected to January 8, 2018.

    • draft resident letter

    Approved
    DocI knew that we approve the draft letter provided by Miss Stockman with the with the correction to the last sentence on the first tag page that the open house was held on January 8th of 2018Docmotion second discussion seeing and hearing none all those in favor

11. CC1Skating rink and warming house operations

    Discussion and action on winter skating rink and warming house hours, staffing, timers, signage, and garbage receptacles.

    Approved operating hours and related unstaffed-operation measures, with electrical work limited to the previously allocated $7,500 if possible.

    • skating rink warming house

    Approved
    DocI see it being unstaffed this year but because it is unstaffed I think that we need to have good signage that tells them the hours of the app of operation and some guidelines for behavior in the buildingDocI mean you could have every day 11 a.m. to 10:00 p.m.Docseeing and hearing nothing else all those in favor hi

12. CC2Turnout gear fund and rescue truck authorization

    Fire department fund transfers and authorization for Fire Chief Kohner to pursue a rescue truck for the northern fire station.

    Approved with an amendment that the fire chief work with the city clerk and mayor before a truck decision is made and on transportation.

    • turnout gear fund
    • rescue truck

    Approved
    Docmotion to create a turnout gear fund and the transferring of the $3,500 allocated for turnout gear into that fund and then approved transferring the remaining approximately fourteen thousand two hundred nineteen dollars from the fire department's budget into the general fire fund as well as approving giving fire chief …Docall those in favor aye aye opposed motion carries

13. CC3Lesko fire-call bill waiver request

    Mr. Lesko request to waive a fire-call bill.

    Council did not fully waive the bill; it reduced the amount to $843 and noted revised burning-permit communication procedures.

    • Lesko fire-call bill
    • burning permits

    Approved with conditions
    Docmotion to deny the waving of the fire call bill for mr. lexicalDocI'll amend my motion to change the fine amount to eight hundred and forty three dollars and reiterate that we have changed our procedures so that people are given more clear communicationDocall those in favor aye

14. CC4City form revision dates and burning-permit language

    Dating and revision tracking for city forms, and added burning-permit language on running fires.

    Approved dating/revision information on city forms and added running-fire approval language to the burning-permit form.

    • city forms
    • burning permits

    Approved
    DocI would like to make a motion that going forward starting with this any form whether it be instituted as new or revised as it from an existing that the dates of that that the dick that they are datedDocthis particular will add the verbage for running fires must be approved created by the DNRDocall those in favor of the motion hi opposed motion carries

15. CC5Bootleggers gambling change to Elk River Youth Hockey

    Gambling change at Bootleggers to Elk River Youth Hockey.

    Approved the gambling change.

    • Bootleggers gambling
    • Elk River Youth Hockey

    Approved
    Docmotion to approve the change for gambling at bootleggers to the Elk River youth hockeyDocsecond most a second any discussion hearing none all those in favor all right motion carries

16. CC6Curtis counteroffer

    Counteroffer for Mr. Curtis involving full tax value and split closing costs.

    Approved a counteroffer requesting full tax value and split closing costs; the exact tax-value figure is difficult to hear in the transcript.

    • Curtis counteroffer

    Approved
    DocI wouldn't move that we counter yeah for but for mr. Curtis that we request the full tax value which is undervalued seventy eight thousand dollars and then split the closing costDocmotion in a second any other discussion that the tax value is seventy eighty four percent seventy but I had seventy eight seventy eight pores

17. CC7Employee reviews and staff compensation

    Employee reviews and proposed cost-of-living raise.

    The council approved a December 28 deadline for review materials. A 3% cost-of-living raise motion was made and seconded, but the transcript does not show a vote on it; a council member said an RCA would be brought next month.

    • employee reviews
    • staff compensation

    Approved
    DocI'd like to make a motion to grant our three full time staff a 3% cost-of-living raiseDocI'll put an RCA to get it for next month to talk about coal increasesDocDecember 28 Cory if they were done by the 28th would that give staff enough time okay all those in favor the motion hi i motion carries

18. CC8Deputy clerk advertising and temporary assistance

    Advertising for deputy clerk position and interim temporary office assistance.

    Approved posting the deputy clerk position; the final wage language was discussed as dependent on qualifications and experience. Council also supported temporary help within budget.

    • deputy clerk hiring
    • temporary office assistance

    Approved
    Doclast item prove advertising for deputy correct position are you had said only big things you will we're requesting was and what rate we were supposing to process i believe needs to be discussedDocI believe Corey needs a position so I'd like to make a motion to approve her to post it at the range more comparable to what compassesDocif if salary based on qualifications based on experience is a reasonable place to start Cory has no issues posting it that wayDocseeing and hearing none all those in favor

Issues addressed

What this meeting did about specific topics, organized by issue rather than by document.

• 2018 levy and taxation hearing

  The council opened the required Truth in Taxation hearing for public comment on the final levy, but no one spoke and the hearing was closed.

  Agenda: A1. Speakers: Mayor.

• November sheriff report

  The Sheriff's Office reported 134 November calls for service, including a stolen test-drive van, an intoxicated driver hitting a marked squad, and a lifesaving bystander CPR/AED response, then reminded residents to guard against holiday fraud and package theft.

  Agenda: A3. Speakers: Lieutenant.

• Historical Power Association permit amendments

  Council approved amendments to the current conditional use and interim use permits for 7415 Old Viking Boulevard and related parcels, incorporating the city planner's December 12 email corrections or amendments.

  Agenda: PZ1. Motions: M2. Speakers: Rango.

• 39300 195th Avenue extended home occupation

  Council approved an interim use permit for an extended home occupation at 39300 195th Avenue NW, leaving the 18-tree screening condition, removing the accessory-building condition from the permit language, and making compliance review complaint-driven.

  Agenda: PZ2. Motions: M3. Speakers: Rango, Bettinger.

• Moody lot split

  Mr. Moody asked that his lot split request be tabled so the city engineer could review a new survey, and council tabled the item to the February council meeting at his request.

  Agenda: A4, PZ3. Motions: M4. Speakers: Mr. Moody, Brian.

• Planning and Zoning Commission appointment

  Council accepted the Planning and Zoning Commission recommendation to appoint the person rendered in the transcript as “interjection Oliver's” to the commission.

  Agenda: PZ4. Motions: M5. Speakers: Rango.

• Section 153 and draft resident letter

  Council sent planner materials on the Section 153 administrative-notice process back to Planning and Zoning for review, and separately approved Ms. Stockman's draft letter with the open-house date corrected to January 8, 2018.

  Agenda: PZ5, PZ6. Motions: M6, M7. Speakers: Mayor, Rango.

• Skating rink warming house

  Council decided the warming house would be unstaffed for the season, set public hours, directed temporary and permanent signage, authorized timer work if it could fit within the existing $7,500 rink electrical allocation, and directed that waste receptacles be placed inside and outside.

  Agenda: CC1. Motions: M8. Speakers: Brian, Bettinger, Rango, Ricker.

• Fire department turnout gear fund and rescue truck

  Council created a turnout gear fund, transferred turnout-gear and remaining fire budget amounts, and authorized Fire Chief Kohner to pursue a new or used rescue truck for the northern fire station in the $65,000 to $80,000 range including transportation, with the clerk and mayor involved before a decision and on transportation.

  Agenda: CC2. Motions: M9. Speakers: Brian, Mayor.

• Lesko fire-call bill and burning permit communication

  Council found the Lesko fire incident involved a running fire rather than a permitted brush pile, but reduced the original $1,686 bill to $843 because of communication concerns, then approved dating/revision information on city forms and added language that running fires require DNR approval.

  Agenda: CC3, CC4. Motions: M10, M11. Speakers: Brian, Bettinger, Ricker.

• Bootleggers gambling change

  Council approved the gambling change at Bootleggers to Elk River Youth Hockey.

  Agenda: CC5. Motions: M12. Speakers: Brian.

• Curtis counteroffer

  Council approved a counteroffer to Mr. Curtis requesting the full tax value, heard in the transcript as approximately $78,478, and splitting closing costs.

  Agenda: CC6. Motions: M13. Speakers: Council.

• Employee reviews and cost-of-living raise

  Council debated separating cost-of-living raises from performance reviews. A 3% raise motion was made and seconded but not voted on in the transcript; council instead moved toward bringing an RCA next month and set December 28 as the deadline for review materials.

  Agenda: CC7. Motions: M14, M15. Speakers: Bettinger, Ricker, Rango, Mayor.

• Deputy clerk hiring and temporary office help

  Council debated whether to restructure city administration or immediately replace the deputy clerk, then approved posting the deputy clerk position with pay tied to qualifications and experience, discussed Columbus's $21 to $26 hourly comparison range, and supported temporary office help within budget.

  Agenda: CC8. Motions: M16, M17. Speakers: Rango, Bettinger, Ricker, Cory.

Motions and votes

17 motions on the record. Split votes are highlighted.

• M1Unidentified opening motion; transcript only records a second and passage.

  seconded by right

  Passed

  All in favor; opposed not heard.

  Docmr. right second motion a second any discussion seeing and hearing none all those in favor aye opposed motion carries

• M2I moved that according to the facts findings and decision provided by the city planner and including the information on the December 12 1240 12:34 p.m. email that the council approves the request for approval to amend both the current conditional use and interim use permits for 74 15 old Viking Boulevard and the following parcels 21 - 33 - 25 - 42 - 0 121 - 33 - 25 - 41 - 0 0 1 0 0 1 21 - 33 - 25 - 43 - 0 0 0 6 + 21 - 33 - 25 - 43 - 0 0 0 7

  moved by Rango

  Passed

  All in favor; opposed not heard.

  DocI moved that according to the facts findings and decision provided by the city planner and including the information on the December 12 1240 12:34 p.m. email that the council approves the request for approval to amend both the current conditional use and interim use permits for 74 15 old Viking Boulevard and the follow…Docall those in favor opposed motion carries

• M3I move that according to the facts and findings and recommendations provided by city planner of the City Council approves the request for an interim use permit to allow an extended home occupation to operate at three 9300 195th Avenue Northwest the PID of 30 - 33 - 25 - 24 - the o0 seven; amended by removing item seven, renumbering, and amending item ten to be complaint driven while leaving number eight as is.

  moved by Rango

  Passed

  All in favor; opposed not heard.

  DocI move that according to the facts and findings and recommendations provided by city planner of the City Council approves the request for an interim use permit to allow an extended home occupation to operate at three 9300 195th Avenue Northwest the PID of 30 - 33 - 25 - 24 - the o0 sevenDocwe're removing item seven three numbering and amending item tend to be complaint driven and leaving number eight as is a mistake motionDocall those in favor the amended motion

• M4to table the request from mr. moody until the February council meeting ... per mister Moody's request

  moved by Brian, seconded by Beauty

  Passed

  All in favor; opposed not heard.

  DocBrian Morton to table the request from mr. moody until the February council meeting did you put in there / mystery who's the beauties / mister who these requests Beauty second a motion the second

• M5motion to accept the planning and zoning Commission's recommendation to a point in the interjection Oliver's to the Planning and Zoning Commission

  moved by Rango

  Passed

  All in favor; opposed not heard.

  Docmotion to accept the planning and zoning Commission's recommendation to a point in the interjection Oliver's to the Planning and Zoning CommissionDocmotion in a second all those in favor right

• M6to send The Associated documents from the planner for the the letter that goes out to the property owners before the administrative notice along with planners notes 1 2 & 3 and her email dated the 12th of November or December go back to the Planning and Zoning for discussion and review and recommendation back to the council

  Passed

  All in favor; opposed not heard.

  DocI would Howard motion to send The Associated documents from the planner for the the letter that goes out to the property owners before the administrative notice along with planners notes 1 2 & 3 and her email dated the 12th of November or December go back to the Planning and Zoning for discussion and review and recomme…Docmotion a second seeing and hearing none

• M7I knew that we approve the draft letter provided by Miss Stockman with the with the correction to the last sentence on the first tag page that the open house was held on January 8th of 2018

  moved by Rango

  Passed

  All in favor; opposed not heard.

  DocI knew that we approve the draft letter provided by Miss Stockman with the with the correction to the last sentence on the first tag page that the open house was held on January 8th of 2018Docmotion second discussion seeing and hearing none all those in favor

• M8Set warming house hours, amended to every day 11 a.m. to 10:00 p.m.; include temporary signage, long-term signs from the county, skate at your own risk, no smoking, no tobacco, authorization within budget to install a master power switch on a timer and a heat timer, and two waste receptacles from the pavilion, one inside and one outside.

  moved by Bettinger

  Passed

  All in favor; opposed not heard.

  DocI'll make a motion to set hours weekdays from 4:00 to 10:00 p.m. and weekends from 11:00 a.m. to 9:00 p.m.DocI mean you could have every day 11 a.m. to 10:00 p.m.Docwe got a motion we have to convene it to the authorities sake and include temporary signage long-term science from the county so we've got the hours of operation the hours that the the building will be open and power supplied actually the building will be open power won't be supply skate at your own riskDocseeing and hearing nothing else all those in favor hi

• M9motion to create a turnout gear fund and the transferring of the $3,500 allocated for turnout gear into that fund and then approved transferring the remaining approximately fourteen thousand two hundred nineteen dollars from the fire department's budget into the general fire fund as well as approving giving fire chief Kohner authorization to purchase a new are used for a rescue truck for the northern fire station in the price range of 65 to 80 thousand including transportation costs; amended so the fire chief works with the city clerk and mayor before a decision is made and on transportation.

  moved by Brian

  Passed

  All in favor; opposed not heard.

  Docmotion to create a turnout gear fund and the transferring of the $3,500 allocated for turnout gear into that fund and then approved transferring the remaining approximately fourteen thousand two hundred nineteen dollars from the fire department's budget into the general fire fund as well as approving giving fire chief …Docauthorization will work with the city clerk in mayor on the on the before a decision is made and on transportation yesDocall those in favor aye aye opposed motion carries

• M10motion to deny the waving of the fire call bill for mr. lexical; amended to change the fine amount to eight hundred and forty three dollars and reiterate that we have changed our procedures so that people are given more clear communication.

  moved by Brian

  Passed

  All in favor; opposed not heard.

  Docmotion to deny the waving of the fire call bill for mr. lexicalDocI'll amend my motion to change the fine amount to eight hundred and forty three dollars and reiterate that we have changed our procedures so that people are given more clear communicationDocall those in favor aye

• M11going forward starting with this any form whether it be instituted as new or revised as it from an existing that the dates of that that the dick that they are dated; add the verbage for running fires must be approved created by the DNR.

  moved by Rango

  Passed

  All in favor; opposed not heard.

  DocI would like to make a motion that going forward starting with this any form whether it be instituted as new or revised as it from an existing that the dates of that that the dick that they are datedDocthis particular will add the verbage for running fires must be approved created by the DNRDocall those in favor of the motion hi opposed motion carries

• M12motion to approve the change for gambling at bootleggers to the Elk River youth hockey

  moved by Brian

  Passed

  All in favor; opposed not heard.

  Docmotion to approve the change for gambling at bootleggers to the Elk River youth hockeyDocsecond most a second any discussion hearing none all those in favor all right motion carries

• M13we counter yeah for but for mr. Curtis that we request the full tax value which is undervalued seventy eight thousand dollars and then split the closing cost

  Passed

  All in favor; opposed not heard.

  DocI wouldn't move that we counter yeah for but for mr. Curtis that we request the full tax value which is undervalued seventy eight thousand dollars and then split the closing costDocmotion in a second any other discussion

• M14I'd like to make a motion to grant our three full time staff a 3% cost-of-living raise

  moved by Bettinger

  Outcome unrecorded

  Motion was made and seconded, but the transcript does not show a vote; a council member said an RCA would be brought next month.

  DocI'd like to make a motion to grant our three full time staff a 3% cost-of-living raise I'll second that most in the second discussionDocI'll put an RCA to get it for next month to talk about coal increases

• M15that we have the information by end of business December 28

  Passed

  All in favor; opposed not heard.

  Docso the movie at December 28 that we have the information by end of business December 28 Cory if they were done by the 28th would that give staff enough time okay all those in favor the motion hi i motion carries

• M16approve her to post it at the range more comparable to what compasses; discussed as salary based on qualifications based on experience.

  moved by Bettinger

  Passed

  All in favor; opposed not heard.

  DocI'd like to make a motion to approve her to post it at the range more comparable to what compassesDocif salary based on qualifications based on experience is a reasonable place to start Cory has no issues posting it that wayDocmotion second can your discussion seeing and hearing none all those in favor

• M17Authorize temporary office assistance through an agency or similar means within available part-time budget funds.

  Passed

  All in favor; opposed not heard.

  Docin the meantime between you need some temporary assistanceDoclet me ask this as the council yeah Cory find somebody within this through an agency here that she likes but it's slightly higher than total compensation for morning because of the fee the agency what are we okay using those other part-time funds to the end of the yearDocmotion on a second yeah any other discussion hearing none all those in favor of the motion

Money discussed

Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.

• F1

  Existing allocation for installation of poles, power, and lights; master power timer work was authorized only if it could be done without exceeding that amount.

  capital_project · skating rink electrical allocation

  $7,500

  outflow

  Council voted: Set warming house hours, amended to every day 11 a.m. to 10:00 p.m.; include temporary signage, long-term signs from the county, skate at your own risk, no smoking, no tobacco, authorization within budget to install a master power switch on a timer and a heat timer, and two waste receptacles from the pavilion, one inside and one outside. Passed
  Docwithin the initial $7,500 that we approved for the installation of the poles and the power to the poles and the lightsDocto install the master power switch on a timer and tybor of some sort of the here

• F2

  Minimum billing amount discussed while checking whether rink electrical work remained within the $7,500 allocation.

  invoice · Connexus minimum billing

  $1,300

  outflow

  Council approval status: not yet on record.

  Docdo we know if there was an additional charge over the $1,300 that was the minimum dilling

• F3

  Transfer of the amount allocated for turnout gear into the new turnout gear fund.

  transfer · turnout gear fund

  $3,500

  transfer

  Council voted: motion to create a turnout gear fund and the transferring of the $3,500 allocated for turnout gear into that fund and then approved transferring the remaining approximately fourteen thousand two hundred nineteen dollars from the fire department's budget into the general fire fund as well as approving giving fire chief Kohner authorization to purchase a new are used for a rescue truck for the northern fire station in the price range of 65 to 80 thousand including transportation costs; amended so the fire chief works with the city clerk and mayor before a decision is made and on transportation. Passed
  Docmotion to create a turnout gear fund and the transferring of the $3,500 allocated for turnout gear into that fund

• F4

  Approximate remaining fire department budget amount transferred into the general fire fund.

  transfer · fire department budget to general fire fund

  $14,219

  transfer

  Council voted: motion to create a turnout gear fund and the transferring of the $3,500 allocated for turnout gear into that fund and then approved transferring the remaining approximately fourteen thousand two hundred nineteen dollars from the fire department's budget into the general fire fund as well as approving giving fire chief Kohner authorization to purchase a new are used for a rescue truck for the northern fire station in the price range of 65 to 80 thousand including transportation costs; amended so the fire chief works with the city clerk and mayor before a decision is made and on transportation. Passed
  Docapproved transferring the remaining approximately fourteen thousand two hundred nineteen dollars from the fire department's budget into the general fire fund

• F5

  Lower end of authorized price range for a new or used rescue truck for the northern fire station, including transportation costs.

  capital_project · rescue truck price range lower end

  $65,000

  outflow

  Council voted: motion to create a turnout gear fund and the transferring of the $3,500 allocated for turnout gear into that fund and then approved transferring the remaining approximately fourteen thousand two hundred nineteen dollars from the fire department's budget into the general fire fund as well as approving giving fire chief Kohner authorization to purchase a new are used for a rescue truck for the northern fire station in the price range of 65 to 80 thousand including transportation costs; amended so the fire chief works with the city clerk and mayor before a decision is made and on transportation. Passed
  Docauthorization to purchase a new are used for a rescue truck for the northern fire station in the price range of 65 to 80 thousand including transportation costs

• F6

  Upper end of authorized price range for a new or used rescue truck for the northern fire station, including transportation costs.

  capital_project · rescue truck price range upper end

  $80,000

  outflow

  Council voted: motion to create a turnout gear fund and the transferring of the $3,500 allocated for turnout gear into that fund and then approved transferring the remaining approximately fourteen thousand two hundred nineteen dollars from the fire department's budget into the general fire fund as well as approving giving fire chief Kohner authorization to purchase a new are used for a rescue truck for the northern fire station in the price range of 65 to 80 thousand including transportation costs; amended so the fire chief works with the city clerk and mayor before a decision is made and on transportation. Passed
  Docauthorization to purchase a new are used for a rescue truck for the northern fire station in the price range of 65 to 80 thousand including transportation costs

• F7

  Previously approved turnout gear funding discussed as being placed into the new turnout gear fund.

  transfer · turnout gear fund prior allocation

  $15,000

  transfer

  Council voted: motion to create a turnout gear fund and the transferring of the $3,500 allocated for turnout gear into that fund and then approved transferring the remaining approximately fourteen thousand two hundred nineteen dollars from the fire department's budget into the general fire fund as well as approving giving fire chief Kohner authorization to purchase a new are used for a rescue truck for the northern fire station in the price range of 65 to 80 thousand including transportation costs; amended so the fire chief works with the city clerk and mayor before a decision is made and on transportation. Passed
  Docwith this new creation of this you guys had years ago I didn't see the turnout here fun with 15,000 yes 75 from the existing equipment fund as well as another 7500 from the current existing budgetDocso councils councils okay with both those being put into the turnout gear fund

• F8

  One of two $7,500 sources discussed for the turnout gear fund.

  transfer · existing equipment fund to turnout gear fund

  $7,500

  transfer

  Council voted: motion to create a turnout gear fund and the transferring of the $3,500 allocated for turnout gear into that fund and then approved transferring the remaining approximately fourteen thousand two hundred nineteen dollars from the fire department's budget into the general fire fund as well as approving giving fire chief Kohner authorization to purchase a new are used for a rescue truck for the northern fire station in the price range of 65 to 80 thousand including transportation costs; amended so the fire chief works with the city clerk and mayor before a decision is made and on transportation. Passed
  Doc75 from the existing equipment fund as well as another 7500 from the current existing budget

• F9

  One of two $7,500 sources discussed for the turnout gear fund.

  transfer · current existing budget to turnout gear fund

  $7,500

  transfer

  Council voted: motion to create a turnout gear fund and the transferring of the $3,500 allocated for turnout gear into that fund and then approved transferring the remaining approximately fourteen thousand two hundred nineteen dollars from the fire department's budget into the general fire fund as well as approving giving fire chief Kohner authorization to purchase a new are used for a rescue truck for the northern fire station in the price range of 65 to 80 thousand including transportation costs; amended so the fire chief works with the city clerk and mayor before a decision is made and on transportation. Passed
  Doc75 from the existing equipment fund as well as another 7500 from the current existing budget

• F10

  Staff portion of the original fire-call bill discussed before reducing the bill.

  fee · Lesko fire-call staff cost

  $986

  inflow

  Council approval status: not yet on record.

  Docmy understanding is we've got staff of 986 and truck of 700 all right 1686

• F11

  Truck portion of the original fire-call bill discussed before reducing the bill.

  fee · Lesko fire-call truck cost

  $700

  inflow

  Council approval status: not yet on record.

  Docmy understanding is we've got staff of 986 and truck of 700 all right 1686

• F12

  Original total fire-call bill before the council amended the motion to reduce the amount.

  fee · Lesko original fire-call bill

  $1,686

  inflow

  Council approval status: not yet on record.

  Docmy understanding is we've got staff of 986 and truck of 700 all right 1686

• F13

  Final fire-call bill amount after the council amended the motion to meet Mr. Lesko halfway.

  fee · Lesko reduced fire-call bill

  $843

  inflow

  Council voted: motion to deny the waving of the fire call bill for mr. lexical; amended to change the fine amount to eight hundred and forty three dollars and reiterate that we have changed our procedures so that people are given more clear communication. Passed
  DocI'll amend my motion to change the fine amount to eight hundred and forty three dollars

• F14

  Counteroffer amount described as full tax value; transcript wording is unclear but appears to state 78,478.

  asset_value · Curtis counteroffer tax value

  $78,478

  inflow

  Council voted: we counter yeah for but for mr. Curtis that we request the full tax value which is undervalued seventy eight thousand dollars and then split the closing cost Passed
  Docthat we request the full tax value which is undervalued seventy eight thousand dollars and then split the closing costDocthat the tax value is seventy eighty four percent seventy but I had seventy eight seventy eight pores

• F15

  Proposed 3% cost-of-living raise for three full-time staff; no vote is shown in the transcript.

  salary · proposed staff cost-of-living raise

  $3

  outflow

  Council voted: I'd like to make a motion to grant our three full time staff a 3% cost-of-living raise Outcome unrecorded
  DocI'd like to make a motion to grant our three full time staff a 3% cost-of-living raiseDocI'll put an RCA to get it for next month to talk about coal increases

• F16

  Amount described as still set aside for part-time employees for the rest of the year, used in discussing temporary office assistance.

  budget · remaining part-time employee budget

  $5,000

  outflow

  Council voted: Authorize temporary office assistance through an agency or similar means within available part-time budget funds. Passed
  Docthere's still over five thousand dollars set aside for part-time employees for the rest of the year

• F17

  Hourly lower end of the Columbus comparison range discussed for the deputy clerk posting.

  salary · Columbus deputy clerk comparison lower end

  $21

  outflow

  Council voted: approve her to post it at the range more comparable to what compasses; discussed as salary based on qualifications based on experience. Passed
  DocCity of Columbus seems to be in the middle between that between our existing one and that'll be a good range to startDocthis has been a very busy here in Columbus 21 to 26

• F18

  Hourly upper end of the Columbus comparison range discussed for the deputy clerk posting.

  salary · Columbus deputy clerk comparison upper end

  $26

  outflow

  Council voted: approve her to post it at the range more comparable to what compasses; discussed as salary based on qualifications based on experience. Passed
  Docthis has been a very busy here in Columbus 21 to 26

Memory cues and prior history

When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.

• yeah I think at this partner has you know last year was used or and there was not really no trouble so pal we have issues or I think people can stop police themselves at this point

  — Bettinger

  What this is about
  Prior skating-rink use and whether the warming house needed staffing or timers.

  Docyeah I think at this partner has you know last year was used or and there was not really no trouble so pal we have issues or I think people can stop police themselves at this point

  Related history

  The records I searched do not contain a prior discussion or decision matching this recollection about prior skating-rink use, warming house staffing, or use of timers. I do not see a recorded action indicating that the warming house was left unstaffed, that timers were used, or that there were no issues during a prior year.

• we at a previous meeting talked about what other cities do for rentals if there were time to actually rent the surface privately like we do a park we'd have to engage we have to develop a policy for that too

  — Mayor

  What this is about
  Prior discussion of renting the rink surface after hours like a park rental.

  Docwe at a previous meeting talked about what other cities do for rentals if there were time to actually rent the surface privately like we do a park we'd have to engage we have to develop a policy for that too

  Related history

  The records I searched do not contain a prior council discussion or decision matching the Mayor’s recollection about renting the rink surface after hours or comparing what other cities do for rink-surface rentals. The only partial match is that the city has recorded park facility rental activity: for example, the August 11, 2022 council packet included claim-register entries for Memorial Park, Woodland Shelter, Beach Shelter, and Twin Lakes Beach Shelter rentals, with amounts such as $50.00, $26.72, $106.88, and $53.44. Those entries show park rentals were being processed, but they do not show any council action on a policy for private rental of the rink surface.

  • ·May 5, 2025<!-- PageBreak --> <!-- PageNumber="77" --> Benefit Earning Employees - Employees who are eligible for City provided ben
  • ·Apr 29, 2025<!-- PageBreak --> <!-- PageNumber="75" --> Benefit Earning Employees - Employees who are eligible for City provided ben
  • ·Aug 11, 2022<!-- PageBreak --> CITY OF NOWTHEN *Claim Register@ July CC Deposit July 2022 08/03/22 4:58 PM <!-- PageNumber="Page 2"
  • ·Aug 11, 2022<!-- PageBreak --> 08/03/22 5:01 PM <!-- PageNumber="Page 2" --> CITY OF NOWTHEN *Claim Register@ July CC Deposit July 2
  • ·May 13, 2025<!-- PageBreak --> <!-- PageNumber="36" --> ATTACHMENT #2 JANUARY 23, 2025 COUNCIL PACKET SPECIAL Election ESTIMATE31 CO

• we had that house fire darling Rutgers Lake area that we told him just to hold off from paying their bill to so we never did have to discussion whether we're gonna continue bill and all this back to the residents

  — Bettinger

  What this is about
  Prior Council handling of another fire-call bill while discussing whether to charge residents for fire calls.

  Docwe had that house fire darling Rutgers Lake area that we told him just to hold off from paying their bill to so we never did have to discussion whether we're gonna continue bill and all this back to the residents

  Related history

  The records I searched do not contain a prior decision matching this recollection. I did not find a council record about a house fire in the Darling/Rutgers Lake area where the resident was told to hold off paying a fire-call bill, nor a recorded follow-up discussion about whether to continue billing residents for fire calls. Based on the available search results, there is no documented prior council action or vote on that specific bill or on a broader policy change for charging residents for fire calls.

• they've had one race in the last ten years and I think that's kind of shame enough they deserve more than that

  — Bettinger

  What this is about
  Prior staff review and raise history used in the debate over a 3% cost-of-living raise.

  Docthey've had one race in the last ten years and I think that's kind of shame enough they deserve more than that

  Related history

  The records searched show a partial match. In the August 12, 2025 packet, council and staff discussed updating Natalie Johnson’s job description and salary. Johnson said she had never received a formal job description and was compiling one based on the duties she actually performs, which combine responsibilities previously handled by multiple people. Council encouraged her to draft the description and said a formal resolution should follow, ideally in time for budget discussions. However, the records provided do not show a prior formal staff review, a recorded vote on a raise, or documentation that staff had received only one raise in the last ten years. The records I searched therefore do not contain a prior decision matching that specific recollection.

  • ·Aug 12, 2025<!-- PageBreak --> <!-- PageNumber="186" --> ## Fee Structure <table> <tr> <th>TASKS</th> <th>PROJECT LORI JOHNSON, MANA
  • ·Aug 12, 2025<!-- PageBreak --> <!-- PageNumber="180" --> <figure> BEAR LAKE FLAS CIR N PICKERAL LAKE UNNAMED BASS LAKE EAST TWIN LAK
  • ·Aug 12, 2025Council Members debated the trade-offs of upfront investment versus long-term readiness, the role of ISO ratings in insu
  • ·Aug 12, 2025Council and staff also briefly discussed the process of updating Natalie Johnson's job description and salary. Johnson s
  • ·Aug 12, 2025<!-- PageBreak --> <!-- PageNumber="74" --> This page was left intentionally blank! <!-- PageBreak --> <!-- PageNumber="

• that question was asked if there was enough money in the budget what the existing budget to give our employees like a 3% raised without raised no lobbying and the answer was yes that was just that was brought up during the budget meetings workshops

  — Bettinger

  What this is about
  Prior budget workshop discussion of whether a 3% raise could fit without a levy increase.

  Docthat question was asked if there was enough money in the budget what the existing budget to give our employees like a 3% raised without raised no lobbying and the answer was yes that was just that was brought up during the budget meetings workshops

  Related history

  The records I searched do not contain a prior decision or clear discussion matching the recollection that Council was told a 3% employee raise could be funded within the existing budget without a levy increase. There is a partial match in the materials from the July 20, 2021 budget/Capital Improvement Plan discussion, included in the September 14, 2021 council packet: Council discussed budget projections, noted that a Public Works salary increase was included and that a COLA increase was possible, and also discussed that the City was under budget in some areas. However, the excerpt does not mention a specific 3% raise, does not state that it could be done without increasing the levy, and does not record a formal vote on that point. Later budget materials in the search results refer generally to levy and budget workshops, but they also do not document that specific 3% raise question or answer.

  • ·Sep 14, 2021<!-- PageBreak --> City of Nowthen July 20, 2021 City Council, Capital Improvement Plan <!-- PageNumber="Page 5" --> Mai
  • ·Oct 8, 2024<!-- PageBreak --> <!-- PageNumber="48" --> 1\. Prepared. The WMO's fiscal year shall be the calendar year. On or before
  • ·Jul 9, 2024<!-- PageBreak --> 1\. Prepared. The WMO's fiscal year shall be the calendar year. On or before June 1st of each year, t
  • ·Sep 14, 2021<!-- PageBreak --> <!-- PageNumber="Page 2" --> City of Nowthen July 20, 2021 City Council, Capital Improvement Plan to
  • ·Sep 14, 2021<!-- PageBreak --> <!-- PageNumber="Page 3" --> City of Nowthen July 20, 2021 City Council, Capital Improvement Plan pur

• when the administrator issue came up before and you're talking about cost you you know you're adding one hundred and fifty thousand dollar salary to a budget that were already scrapped on

  — Ricker

  What this is about
  Prior administrator proposal and public reaction, raised during discussion of the deputy clerk vacancy.

  Docwhen the administrator issue came up before and you're talking about cost you you know you're adding one hundred and fifty thousand dollar salary to a budget that were already scrapped on

  Related history

  The records I searched do not contain a prior administrator proposal or decision matching this recollection, and they do not show a recorded vote or public reaction about adding a roughly $150,000 City Administrator salary. The only partial matches are references to a “City Administrator” in personnel-policy materials in the May 13, 2025 and June 10, 2025 packets, plus a February 10, 2026 packet listing city administrator contacts for other cities. Those references do not appear to be a proposal to create or fund a Nowthen administrator position.

  • ·Feb 10, 2026<!-- PageBreak --> <!-- PageNumber="182" --> <!-- PageHeader="BERGLUND, BAUMGARTNER & GLASER, LLC" --> ## CITY & GOVERNM
  • ·Apr 28, 2026<!-- PageBreak --> <!-- PageNumber="34" --> <!-- PageHeader="8." --> CASWELL ENGINEERING CO. ENGINEERS & LAND SURVEYORS
  • ·Jun 10, 2025<!-- PageBreak --> <!-- PageNumber="154" --> 1-4 EQUAL EMPLOYMENT OPPORTUNITY POLICY STATEMENT: The City of Nowthen is c
  • ·May 13, 2025<!-- PageBreak --> <!-- PageNumber="476" --> 1-4 EQUAL EMPLOYMENT OPPORTUNITY POLICY STATEMENT: The City of Nowthen is c
  • ·May 13, 2025<!-- PageBreak --> <!-- PageNumber="288" --> the Contract. The Change Proposal shall specify any proposed change in Cont

• I happen to be at that meeting when we talked about administrator before 30 years back and we did a lot of things wrong we didn't communicate anything effectively in that

  — Mayor

  What this is about
  Prior meeting on an administrator position and lessons about communication.

  DocI happen to be at that meeting when we talked about administrator before 30 years back and we did a lot of things wrong we didn't communicate anything effectively in that

  Related history

  The records I searched do not contain a prior meeting or decision matching the Mayor’s recollection of a discussion about creating or handling an administrator position 30 years ago. There is a partial thematic match on communication lessons: at the February 9, 2021 meeting, Council discussed how to communicate with IUP/CUP holders about compliance checks, with concern that a letter could feel threatening and could “whip up” residents because it was a significant change from the prior 20–30 years of practice. The records show discussion and direction to work on draft letters and an education process, but no formal vote on an administrator position was recorded in the results provided.

  • ·Mar 9, 2021<!-- PageBreak --> 10-15-2013 Jeremy and I met Lenny at the property today. He showed us around the accessory building a
  • ·Mar 4, 2021<!-- PageBreak --> 10-15-2013 Jeremy and I met Lenny at the property today. He showed us around the accessory building a
  • ·Feb 9, 2021ROLL CALL VOTE - Ayes: Greenberg, Blake, Rainville, Pilon; Nay: Alders. MOTION CARRIED. Ordinance 2020-04 AN ORDINANCE A
  • ·Feb 9, 2021## ROLL CALL VOTE - All in favor. MOTION CARRIED. Planner Stockman reminded Mayor of the discussion of the IUP/CUP list.
  • ·Mar 9, 2021# 16.0 Position Classifications The Department uses the following position classifications, as described in the respecti

• years ago somebody and I forget whom it was but somebody was up trying to update those city policies but it never got it on and it never anywhere actually yeah we went through quite a few of them

  — Ricker and Mayor

  What this is about
  Prior effort to update city policies using a League of Minnesota Cities template.

  Docyears ago somebody and I forget whom it was but somebody was up trying to update those city policies but it never got it on and it never anywhere actually yeah we went through quite a few of themDocwe actually modeled it after in the League of Minnesota cities they they have a template that they provide for cities

  Related history

  The records show a partial match to this recollection. At the December 12, 2023 meeting packet, council materials included a review of city personnel-policy language using League of Minnesota Cities resources, including the LMC Personnel Policies Template and LMC model language for items such as reprimands, paid family leave, and discipline/termination. The search result indicates policy language was being worked through, but it does not show a formal vote or final adoption of a broad updated policy manual at that meeting. There is also an earlier example of the city adopting a specific policy based on a League template: at the August 13, 2019 meeting, the council approved Resolution 2019-57 adopting the City of Nowthen Social Media Policy, which stated it was based on the League of Minnesota Cities Social Media Policy Model. The records searched do not show a completed, across-the-board policy update using the League template, only these partial or specific-policy matches.

  • ·Jan 11, 2022<!-- PageBreak --> # CITY OF NOWTHEN COUNTY OF ANOKA STATE OF MINNESOTA ## RESOLUTION NO. # A RESOLUTION APPROVING PARTI
  • ·Aug 20, 2024<!-- PageBreak --> <!-- PageNumber="103" --> <figure> LMC 0 LEAGUE of MINNESOTA CITIES </figure> July 26, 2024 Mayor Jef
  • ·Aug 20, 2024<!-- PageBreak --> <!-- PageNumber="102" --> <figure> 0 LMC LEAGUE of MINNESOTA CITIES </figure> July 24, 2024 Represent
  • ·Dec 12, 2023## 13. Reprimands16 (Page 42) Per the LMC, a reprimand policy should include very specific requirements. LMC model verbi
  • ·Feb 8, 2022TITLE OF ISSUE: REPRESENTATIVE EKLINS/HOUSING FIRST MINNESOTA PROPOSED LEGISLATION BACKGROUND AND SUPPLEMENTAL INFORMATI

• the last time this position was open we've talked about reevaluating then doing some changes and stuff and from after then discussion suppose they said disposition needs to be filled

  — Bettinger

  What this is about
  Prior deputy clerk hiring process and wage issues.

  Docthe last time this position was open we've talked about reevaluating then doing some changes and stuff and from after then discussion suppose they said disposition needs to be filled

  Related history

  The records show related discussions, but not a clear prior formal decision specifically about filling a Deputy Clerk position. At the March 14, 2023 meeting packet, the city advertised a full-time Administrative Assistant position to support the City Administrator and Deputy Clerk, with a starting wage of $18–$25 per hour depending on experience, plus benefits, and the posting was “open until filled.” The closest match to the wage/staffing issue is at the September 10, 2024 meeting packet. Staff described the office as short-staffed after medical leave and a resignation, said overtime was still not keeping the office caught up, and recommended moving a part-time administrative assistant to full-time at $25 per hour plus benefits to assist the Deputy Clerk. The draft resolution also would have authorized posting two part-time administrative assistant positions immediately, but the search excerpt does not show the completed vote outcome. There is also related hiring-process history. At the May 7, 2019 meeting, Council authorized the Mayor to work with the attorney on a job offer to former Deputy Clerk Lori Streich for the Clerk/Treasurer position; that motion carried. Later, at the November 12, 2024 meeting packet, staff proposed changing the interview process for open city positions from a committee including two council members to a committee made up of the City Administrator, Deputy Clerk, and an affected department member, while keeping the Council responsible for final hiring decisions.

  • ·Sep 10, 2024BACKGROUND AND SUPPLEMENTAL INFORMATION: Currently, staff at the recycling center is short-staffed due to an employee on
  • ·May 7, 2019### e) Update on City Clerk/Treasurer Hiring Process - Mayor Pilon & Council Member Breyen Mayor Pilon informed the Coun
  • ·May 7, 2019### e) Update on City Clerk/Treasurer Hiring Process - Mayor Pilon & Council Member Breyen Mayor Pilon informed the Coun
  • ·Sep 10, 2024## RESOLUTION NUMBER 2024-XX A RESOLUTION TO MOVE THE PART-TIME ADMINISTRATIVE ASSISTANT TO FULL-TIME AT $25 PER HOUR PL
  • ·Mar 14, 2023### Special Requirements Valid MN Driver's License <!-- PageFooter="3/14/23" --> <!-- PageBreak --> <figure> CITY OF NOW

• when we were doing the interviewing process last time the starting wages that were being asked for were act if not above our maximum what we're showing on our range now

  — Ricker

  What this is about
  Prior deputy clerk offer and applicant wage expectations.

  Docwhen we were doing the interviewing process last time the starting wages that were being asked for were act if not above our maximum what we're showing on our range now

  Related history

  The records searched show a partial match on the interviewing process, but not on the wage issue Ricker is recalling. At the November 12, 2024 meeting, the agenda packet included an item titled “Change in Process for Interviewing Job Candidates,” which said the city had previously used a hiring committee made up of two council members, the City Administrator, and the Deputy Clerk, and proposed changing that to the City Administrator, Deputy Clerk, and a member of the affected department. However, the search results do not contain a prior deputy clerk offer, applicant wage expectations, or a recorded discussion that applicants were asking for starting wages at or above the top of the city’s posted wage range. No dollar amounts or formal vote on that specific recollection appear in the records provided.

  • ·Dec 12, 2023## Bar None On 10/18/2023 at 11:57 AM, a deputy responded to the facility on a medical involving a staff member stung by
  • ·Nov 27, 2023### 4. Pre-employment Checks Reference Check - The City reserves the right to conduct reference checks for all Employees
  • ·Oct 21, 2024<!-- PageBreak --> ##### 2-9-X MILITARY LEAVE FOR FAMILY MEMBER INJURED OR KILLED IN ACTIVE SERVICE: Employees will be g
  • ·Mar 10, 2022<!-- PageBreak --> <table> <tr> <td></td> <td>in the police department has been trained on how to run the check appropri
  • ·Dec 9, 2025## RESOLUTION No. 2025-XX ## A RESOLUTION APPROVING THE RECOMMENDED WAGE INCREASES FOR 2026 FOR THE STAFF OF THE CITY OF

Sources

Every document and recording archived for this meeting.

• Document

  City Council Meeting — 2017-12-12 Minutes (2017-12-12)

  Minutes · 2017-12-12

  18 pages

  ↗
• Document

  City Council Meeting — 2017-12-12 CC Full Packet (2017-12-12)

  Packet · 2017-12-12

  152 pages

  ↗
• Video

  Meeting recording

  YouTube

  Transcript · 990 segments · 2:37:44

  ↗